sales and management capstone outline presentation

1. SALES AND INVENTORY
MANAGEMENT SYSTEM
FOR E BITES MINI
DONUTS
Submitted by
Lyceum of Alabang Inc.
Austria, Andre G.
Viñas, Ericka M.
Maniacup, Jubelle Z.
Esmores, Carl Diether T.
Crisostomo, Jessica V.

2. 01
Introduction
• Ordering and Inventory Management System
provides visibility for both the business and the
buyer.
• Organizations can gain near-real-time information
into stocks, and customers can see when their orders
will arrive while inventory management is a vital
building piece that enables brands and merchants to
establish consumer loyalty by providing simplified,
rapid, and effective order fulfillment.
• The Ordering and Inventory Management System is
well-organized, and the entire supply chain is on
schedule to get the right things to the right people at
the right time.

3. 02
Objectives of the Study
 To gather information from the owner to provide data for the development of Sales and Inventory
System.
 To analyze the gathered data for the development of the Sales and Inventory Management
System.
 To conceptualize an interactive system by using Unified Modelling Language.
 To create a system using VB.NET and MySQL database.
 To test the website using Black Box and White Box Testing Method.

4. • To design a system that will allow:
a. System to keep and track sales of the product.
b. To implement order module that will handle customer transaction.
c. To implement a sales module that will handle the sales transaction of the
business.
d. To implement an inventory module that will handle the inventory of the product.
e. To implement a report module that will handle the sales and collections reports.
Objectives of the Study

5. 03
Scope and Limitation
• The project will be conducted on E-Bites located in San Pedro Laguna. The system will be
composed of 3 users, The Administrator, Owner and Cashier.
• This is programmed using Visual Studio 2019 (VB. NET Language) as the Front end and
MySQL as the Backend. It composed of different forms exclusively for its specific functions and
purposes.
• The limitation of this system is including a false sense of reliability, and dependence of
human entry and not an online system. The system is intended only for E-Bites and specifically
designed and programmed for its business only. It couldn’t be used by the other businesses
since its customized for their own benefit only.

6. 04
Description and Purpose
• The researchers aim to develop an ordering and inventory management system for E Bites. The
developing project will replace the manual methods of transactions with computerized system as their
mode of operations. The goal of the researcher’s project is to develop a computerized system that will
assist the owner of the business in managing their daily operations.
• The system will provide a digitalized ordering for the customers transactions and inventory management
for monitoring of the products. By developing this computerized system, the owner will be able to track
their products and sales and the system will be able to record the transactions of each customer.
• The system will be used for the daily transactions of E-Bites such as generating sales and stock reports.
This system aims to assists the transactions management as well as the inventory management of the
business.

7. 05
Conceptual
Framework
• The figure above shows the Input – process -
output of the conceptual model for the system
ordering and inventory for E-bites mini donut that
will be developed by the researchers. It shows the
requirements needed, including the concept,
software and hardware. This input will be
processed using the AGILE model and expected
the output of the system.
Knowledge Requirements:
Ordering
Sales
Inventory
Software Requirements
(Developer):
 VisualStudio 2022
 Xampp
 Vb.Net
 MySQL Database
Hardware Requirements
(Developer):
 PC/Laptop
 Intel Core i3 (5th Gen
Processor)
 64-bit processor
 SSD 256 GB
Ordering and Inventory
Management System
For E-Bites Mini Donuts
 Functional Suitability
 Reliability
 Performance Efficiency
 Usability
 Security
 Compatibility
 Maintainability
 Portability
AGILE Model:
 Requirements
 Design
 Development
 Testing
 Deployment
 Review
INPUT PROCESS OUTPUT
Evaluation Tool:
ISO/IEC 25010:2011

8. 06
Related Literatures and Studies
Foreign Literature
According to Dahiru Inventory Management System for Walid Halal Spices. The implementation of inventory management system will
give great advantage to the business due to the fact that there are still businesses that still uses manual method of recording and updating data
of their products .[1]
According to Hold article, “Inventory refers to stocks of anything necessary to do business”. The U.S Small Business Administration
publication describes what constitutes successful inventory management balancing cost versus benefits of inventory.[2]
Based on Brigman, Fundamentals of Financial Management, 5th ed., companies are increasingly employing Inventory System. A
computer start with an inventory counts in memory.[3]
On an article written by White, merchandising means selling of products to retail customers. Merchandisers, also called retailers, buy
products from wholesalers and manufacturers, add a mark-up or gross profit amount, and sell the products to consumers at a higher price than
what they paid.[4]
Based on Henderson, Inventory System Consist: An inventory control system is used in many warehouse to track the location, quantity
and status of goods that are to be sold. [5]

9. 06
Related Literatures and Studies
Local Literature
According to J.De Leon and M. Ferrer, Under the Ko read Red Ginseng Enterprise Sales and Inventory System, the researchers came up
with a computerized sales and inventory system.[6]
According to Physical Distribution & Logistic Management, adopting advanced technologies and data analytics in supply inventory
management promises to revolutionize traditional inventory control practices. [7]
According to J.V. Bautista Jr., M. Young Inventory management is one of the significant processes in supply and distribution management.
[8]
According to Aggrawal, Sisodia to make the software fast in processing, there should be good user interface so that user can change it
and it should be used for a long time without error and maintenance.[9]
According to Jorona Aquatic Resources and International Trading Inc. is a company for marketing aquatic resources internationally and in
domestic place here in the Philippines. [10]

10. 06
Related Literatures and Studies
Related Studies
• This part sites the brief summary of method, findings and conduction of the studies dissertation,
unpublished thesis and other studies viewed. The study related thesis topics questions and problem
compromise the collected research as it gives useful and meaningful ideas to the researchers.
FOREIGN LITERATURES
• Uber Eats
• Ecwid
• Toast Point of Sale
• Olo
• Square POS
LOCAL LITERATURES
• Hash Micro
• Eposnow
• Shopify POS
• Utak POS
• Qashier

11. 07
Context
Diagram
• This figure shows the Context Diagram of the
system. This diagram shows how our System
works. The cashier must create an account or
admin or manager can also create an account for
the cashier.
• The Owner can manage the system if the system
needs to be update. The Admin can check or
debug the system if the system have a malfunction.

12. 08
Data Flow Diagram Level 0
• This figure shows the Data Flow Diagram
Level 0 of the system. This shows different
databases of the system. Cashier’s info is
located at the user’s table same as the
Owner. Only the Admin can manage both of
the account of these users.

13. 09
Use Case Diagram
• This Figure shows the Use Case diagrams of Cashier,
Owner and Admin. This diagram shows the modules of
the system. The Cashier must create an account first to
use the system or Owner or Admin can create an
account for the cashier. The Owner can manage the
system and user and they can also manage inventory,
reports, payments and transaction history.

14. 13
Activity Diagram
• This figure shows the activity diagram of Cashier, Owner
and Admin. These diagrams show the process of using the
system. They input their username & password, and the
validation runs to validate their details. Same thing in the
logout process, confirmation runs to the user if they want to
logout. If they won’t, the process is back to the homepage.

15. 14
Sequence Diagram
• Sequence Diagrams are time focus and they show the
order of the interaction visually by using the vertical axis
of the diagram to represent time what messages are
sent and when.
• The Cashier will see first the System then they can log
in. The System validate their details to avoid parity of the
user’s details. Their details will insert into the database.

16. 15
Work Breakdown Structure

17. 16
Project Development (SDLC Model)
• REQUIREMENTS
The researcher will brainstorm for any possible features and functions that can be used
and gather requirements for developing the proposed concept of the System.
• DESIGN
During the design process, the team uses various diagrams such as Data Flow Diagrams,
Activity Diagrams, Class Diagrams, and so on to create the software.
• DEVELOPMENT
In the development, requirements are written in the coding language and transformed into
computer programs which are called Software. This is the phase to start developing
functionalities of the system.

18. • TESTING
After testing the digital product at the end of every sprint, the final testing phase is conducted to ensure the software
operates flawlessly. The Agile life cycle incorporates various types of testing, including:
• DEPLOYMENT
In this phase, the primary objective is to deliver a dependable and efficient product that meets customers’
requirements. It is accomplished by conducting quality assurance testing to ensure the product is error-free and
functions flawlessly upon release. Once all the final testing and verification are completed, the product is prepared for
launch.
• REVIEW
Once an Agile software development project reaches this stage, the focus shifts from striving for a triumphant launch
to sustaining long-term triumph.
17
Project Development (SDLC Model)

19. 21
Proposed UI Design
DASHBOARD MANAGE PRODUCTS

20. 22
Proposed UI Design
ADD EDIT PRODUCT TRANSACTIONS “POS”

21. 23
Proposed UI Design
INVENTORY LIST OF E BITES MINI DONUTS

22. 24
Reference
[1] Inventory management for retail companies: A literature review and current trends. (2021, March 1). IEEE Conference Publication | IEEE Xplore.
https://ieeexplore.ieee.org/abstract/document/9447350
[2] Güllü, R., Önol, E., & Erkip, N. (1999). Analysis of an inventory system under supply uncertainty. International Journal of Production Economics,
59(1–3), 377–385. https://doi.org/10.1016/s0925-5273(98)00024-3
[3] Babbar, S., & Prasad, S. (1998). International purchasing, inventory management and logistics research. International Journal of Operations &
Production Management, 18(1), 6–36. https://doi.org/10.1108/01443579810192763
[4] Pazhani, S., Ventura, J. A., & Mendoza, A. (2016). A serial inventory system with supplier selection and order quantity allocation considering
transportation costs. Applied Mathematical Modelling, 40(1), 612–634. https://doi.org/10.1016/j.apm.2015.06.008
[5] Mohammaditabar, D., Ghodsypour, S. H., & O’Brien, C. (2012). Inventory control system design by integrating inventory classification and policy
selection. International Journal of Production Economics, 140(2), 655–659. https://doi.org/10.1016/j.ijpe.2011.03.012
[6] Qetzal. (2024, February 12). Ecwid 101: What is Ecwid and How to Build an Online Store. Ecwid | ECommerce Shopping Cart.
https://www.ecwid.com/ecwid20mobile%2Dfriendly%20website%20builde
[7] Noveda, J., Yu, W., Verecio, R. L., & Anade, M. A. (2023). Leyte Normal University: Supply Inventory Management System. ResearchGate.
https://doi.org/10.5281/zenodo.10007939
[8] Bautista, J. V., & Young, M. N. (2022). Effective Inventory Management System in Efficient Supply and Distribution Management in one of. . .
ResearchGate. https://doi.org/10.1109/ICIII53469.2021.00033
[9] Bautista, J. V., & Young, M. N. (2022). Effective Inventory Management System in Efficient Supply and Distribution Management in one of. . .
ResearchGate. https://doi.org/10.1109/ICIII53469.2021.00033
[10]PEJReade.(n.d.). https://ejournals.ph/function/reader1/read2/web/reader.php?id=uploads%2Farchive%2FCLOUD%2FVol.+1+No.+1+
%282013%29%2FIT%2F40_Cambronero.pdf&di=6125
Reference

23. The researchers would like to thank "The Almighty God" who has granted the opportunity
to live and to study higher education and to finish the study peacefully.
The researcher's parents, their love and care make us always experience blessed physically,
mentally, emotionally and spiritually.
Mr. Regie C. Ellana, CCSE Dean for giving us time to explore, gather useful
information to improve and to finish our research for the project.
Prof. Barrantes, Jino Anday, BSIT our thesis adviser for the checking of the system.
Highly appreciated with the supervision of the whole system Mr. Regie C. Ellana,
MIT for straight forward suggestion and assistance he had given during making this
project. And to all BSIT students for cooperation and their contribution to make this
project more inspired and to keep on improving the knowledge and skills is considerably
and outstanding.
Acknowledgement
25