This document outlines the RTM change process which involves: 1) Completing an RTM analysis and making recommendations for changes to the RTM. 2) Discussing the impact of recommendations with stakeholders and capturing any concerns or requirements. 3) Receiving confirmation of the decision, terms, and planned change date from stakeholders.

1. RTM Change Process
-4 -1 Post RTM change
EDIFinanceDepotServicesCRTGBuyerSupplierRTMIRA
Complete
RTM
analysis
Recommend
ations for
changes to
RTM
Discuss impact of
recommendation
and capture
concerns /
requirements
Discuss
impact of
recommendat
ion and
capture
concerns /
requirements
Inform IRA
decision to
stop
Inform Buyer
about
decision to
stop
No
Supplier
Meeting(s) to
understand,
discuss the
impact and
negotiate
potential changes
Do we have an
agreement
Discuss options
and propose
alternatives
Discuss
options and
propose
alternatives
Receive
confirmation
of decision,
terms and
the planned
change date
Inform
Stakehol
ders
Receive
details of
change incl.
effective
date and
line details
and vendor
details
Receive details
of change incl.
effective date,
line details,
vendor details
and lines
forecasts
Receive details
of the change,
effective date,
line details
incl. expected
weekly
forecast
Arrange
IDTs or
Order new
stock to
establish
stock
presence in
all reqd.
depots
Inform EDI Action EDI Changes
Discuss impact of
recommendation and
capture concerns /
requirements (only
when taxation
implications)
Inform
Finance
about the
outcome
No
Receive
details of
change incl.
effective date
and line
details and
vendor details
Receive
confirmation that
vendor & product
set up is complete
Receive
details of
change
incl.
impact to
terms
Wait for
instruction
to confirm
flag change
date
End
Check
inventory
status in
old RTM
depot
Use decant model
to mop up residual
stock at old RTM
depot
Any stock left in
old RTM depot
Inform
Analyst about
the decant
operation
No
Action
vendor
set up &
index
lines to all
reqd.
depots
Complete
AWR set
up incl.
line
forecasts
Yes
Yes
No
Re-
evaluate
initial
analysis
based
on
feedbac
k from
IRA &
Buyer
Are the
recommendation
s still viable
Arrange
supplier
meetings
Yes
Archive
findings/infor
mation
End
Review
lines/vendor at
a later date
Is it still viableYes
No
Archive
findings/infor
mation
No
Inform
final
RTM
change
decsion
Yes
Review each
line and
forward an
indicative
change go
live date
Receive
details
of go
live date
Understand
supplier reasons
invoke formal
process to
change RTM
Inform IRA
decision to
stop
Inform IRA
decision to
stop
Inform IRA
decision to
stop
No
No
No
Receive
details of
lines,
reasons
and new
planned
alternative
(flexible)
date.
Complete
AWR vendor
setup
Action
IDT
If go live dates are
in excess of 4
weeks, forward
line level
explanation and go
live date
Check validity
of go live date
Is the previously
confirmed go live
date still achievable
Notify & Inform to
change flag for TCG and
CRTG
Receive
reconfirm
ation that
pre
agreed go
live date
is still
valid
Yes
No
Suggest
alternatives &
agree new RTM
with CRTG
Inform CRTG
decision to
analysts
End
Receive
ordering
change
notification
from EDI
Inform
supplier,
decision to
stop
Organise system
test with supplier
Is the test
successful
No
Test
Successful
Test
Successful
Notify to
change flag
for TCG
Notify & Inform to
change flags for
CRTG
Update
central
data
End
Measure-
Outbound Availability
Onshelf Availability
Store Stock holding
Depot Stock holding
Cost to Serve
Measure-
Outbound Availability
Onshelf Availiability
Store Stock holding
Depot Stock holding
Cost to Serve
Create &
update
document
line details
and go live
date in drive
Op.ForcstgChannelIsland
Receive details of
change incl. effective
date and line details
and vendor details
Receive details of
change incl. effective
date and line details
and vendor details
Inform Channel
Island Stores
Inform Channel
Island Stores