Roadmap ERP - Accurate Financial Reporting churns out precise decisions and GST compliant solution empowers smooth transition.

1. Roadmap – Finance
Management
Multi-level Chart Of Accounts And Budgetary Control
www.roadmapit.com

2. Finance Management
- Modules
General Ledger01
Accounts Payable02
Accounts Receivable03
Cash/Bank Management04
Taxation05
Fixed Asset06

3. Roadmap Milestone
Successful Implementation done
@ 1st Customer place
Company’s Employee 70
Company Started &
ERP Development
commencedERP Feasibility Study
Reached 140 Customers
Company’s Employee 210
Reached 80 Customers
Company’s Employee 170
Reached 30 Customers
Company’s Employee 140
2001
20152012
2003 2006
2009
2020
Reached 350+ Customers
Company’s Employee 400+
3

4. Scalability ERP
Corporate
Legal Entity 1 Legal Entity 2 Legal Entity n
Unit 1(Manufacturing)
Warehouse
Unit 2 (Distribution) Unit n (Manufacturing /Distribution)
Procurement/Finance/Sales Work Center/Process/
Production Line
W2
Purchase Sales Finance Work Center 1 Work Center nWork Center 2
4

5. Mobile Apps
•CRM (Marketing, Field Service)
•Employee Self Service
•Approvals & Notification
Web Enabled
Internet / VPN /
RF / Lease line
5

6. Accurate Financial Reporting
churns out precise decisions and
GST compliant solution empowers
smooth transition
Financial Management
Credibility Global Access Manage Multiple
Entities
6

7. General Ledger – Process Flow
Respective
Department
GRN (Purchase)
AP - Bill Booking
AP - Debit / Credit Note
AR Doc / Debit / Credit Note
Sales Invoice
Bank Payment / Receipt
Cash Payment / Receipt
Payroll
L
e
d
g
e
r
Trial Balance &
Ledgers
Financial Statements
P & L A/c
Balance Sheet
Cash Flow Statement
Fund Flow Statement
Ratio Analysis
Distribution
Journal
Recurring
Journal
General
Journal
BudgetPrepares and
Fixes Budget
Accounting &
Finance Department
Automatic
Posting
Periodical
Posting
On Approval
Budget
Verification
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8. General Ledger – Features
 Supports to maintain multiple business entities, units (manufacturing / distribution), branches, profit centre, cost centre's etc. based on the expanding
business needs in centralized data repository.
 Multi-level chart of accounts and budgetary control.
 Module-wise Period Close Control.
 Yearly / Periodical Budget Preparation.
 Concurrent operations in two consecutive financial years in parallel (pseudo year end and year end).
 Multiple currencies and automatic handling of financial / customs exchange rates.
 Different types of GL journals with reversal options;
• Application journals created by integrated application modules.
• Distribution journals to distribute GL balance from single
• account to multiple accounts in determined percentage.
• Recurring journals (fixed / variable): Offset the prepaid
• expenses / accrued revenues.
• Manual journals for the adjustments.
• Year end journals.
Benefits
 Monitoring Yearly / Periodical Operating Expenses.
 Actual Vs Budget Comparison.
 Stock Valuation (Standard Cost, Market price, Moving/ Weighted Average Cost, LIFO, FIFO).
 Trial Balance, P & L, Balance Sheet, Fund Flow Statement, Cash Flow Statement, Ratio Analysis.
 Generation of Financial Statement SCH-VI / Revised SCH-VI ; (1) Up to Period (2) Quarterly (3) Monthly.
 Run Pseudo Year End / Year End.
8

9. Accounts Payable– Process Flow
Supplier
Receives PO /
Schedule &
acknowledges
Sends Material,
DC & Invoice
Receives cheque RTGS along
with Payment advice
Prepares and sends
Purchase order /
Supplier Schedule
Gate
Enter Inward
Details
Stores
Converts the gate entry
into GRN and enter
actual goods receipt details
Forwards Material & DC to
quality for Quality
Inspection
Quality Control
Receives the material and enters
the accepted & rejected details,
Qc details and forwards to stores
Accounts Payable
Department
Register the bill & apply
the required TDS, ESI,
Deduction
Return the rejected / excess
material & send Debit Note /
Invoice to Supplier
Supplier Statement
AP Aging
Input to the Tax Statutory
Cash Management -
Payable
Prepare Cash / Bank
Payment Voucher
Supplier Statement
AP Aging
Input to the Tax Statutory
Send Payment
advice along with
cheque RTGS details
Stores receives quality
completed materials &
forward bill to finance
Purchase Department
Prepare Cheque / RTGS
Payment
9

10. Accounts Payable – Features
 Multiple GRNs to single invoice / single GRN to multiple invoices.
 Supplier Bill Registration (1) Purchase GRN / with waived quantity handling options (2) Subcontracting GRN (3) Landed Cost / with provision Vs actual handling
(4) Expenses with deduction option of (i) TDS (ii) ESI.
 Supplier bill registration for various service tax categories with Recoverable / Non Recoverable options.
 Milestone based due date / amount calculation.
 Multi-bill expenses.
 Easy to generate debit note / invoice for the purchase rejection returns, quantity / price / discount / tax / charges deviation, excess quantity receipt
return, subcontracting Primary & Secondary Rejection W / WO material.
 Supplier bills, credit note / payments, debit note adjustments.
 Debit Note-Expenses / Revenue, Adjustment (Supplier / Customer / Employee).
 Credit Note–Expenses/ Revenue, Adjustment (Supplier / Customer / Employee).
 Handling (1) Exchange Rate Variances (2) Round Off Variances.
 Generating Supplier statements, supplier outstanding, credit note and debit note.
 AP aging analysis at the summary and detailed level(Activity date / Due date based).
Benefits
 AP Aging Analysis.
 Tracking unbilled GRN for Purchase / Subcontracting / Landed Cost.
 Generation of Supplier Statements.
 Tracking returnable (1) Purchase Rejection items (2) Purchase excess receipts (3) Subcontract - Primary rejection items (4) Subcontract – Secondary rejection
items.
 Tracking supplier (1) Outstanding bills (2) Unadjusted bills.
 Tracking supplier balances currency-wise for (1) Advance (2)Payables.
 Tracking Supplier Settlements (1) Payment against invoices (2) Invoices against payments.
 Generating bill registers (1) Bill-wise (2) Item-wise.
10

11. Accounts Receivable – Process Flow
Customer
Sends PO /
Schedule
Receives the Material,
DC & Invoice
Customer return the
rejected material along
with Debit Note
Makes the Payment Receives Payment
Receipt
Commercial
Register Sales Order /
Customer Schedule
Prepares Packing List,
DC & Invoice
Input to the Statutory
Department
Planning Department
Prepares production plan &
crushing plan
Production
Manufactures the products &
replenish the stock
Accounts Receivable
Department
Registers Sales Return
and raise Debit Note / Invoice for the
Sales Return
AR Document
1.Pending Receivables
2. Adv. Receipt against
SO/ PI
Receivable Due
Customer Statement
AR Aging
Input to the Tax
Statutory
Prepares Cash / Bank
Receipt Voucher
Send Payment Receipt
to Customer
Cash Management -
Receivable
11

12. Accounts Receivable– Features
 Maintenance of 6 types of ledger for each customer and make necessary adjustments (1) AR (2) Advance (3) PBG
(4) SD (5) Retention (6) EMD.
 Invoice Registration (Sales Invoicing).
 Debit Note - (1) Distribution (Expenses) (2) Adjustment (Supplier / Customer).
 Credit Note - (1) Sales Return (2) Distribution (Expenses) (3) Credit Note - Adjustment (Supplier / Customer).
 Milestone based due date / amount calculation.
 Provision to update receipt date and calculation of aging based on receipt date.
 Handling Exchange Rate Variances.
 Customer Invoices, Debit note, Credit note, Payment Receipts adjustments.
 Non-Performing Assets.
 Dunning Letter.
Benefits
 AR Aging Analysis Summary & Details - (1) Foreign Currency (2) Functional Currency.
 Milestone based due date & due amount calculation (1) Invoice Date (2) Customer Receipt Date (3) Customer
material consumption date.
 AR Aging Analysis (1) Area (2) Territory (3) Sub-Territory (4) Country (5) Customer (6) Currency-wise.
 Receivable Analysis.
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13. Cash Management – Process Flow
Supplier/ Customer
Supplier sends the material
along with DC & Invoice
against the PO
Supplier receives the
Payment
Customer makes the
Payment
Receives Payment
Receipt
Registers bills against GRN
Purchase & Expenses
Accounts Payable
Department
Registers Debit Note/
Invoice for the Purchase
Rejection, excess quantity &
deviation Invoice
Commercial/
Accounts Receivable
Department
Prepares all kind of
Sales Invoices
Registers Debit Note/
Invoice from the customer
for the Sales Return
Registers Sales Order &
specifies advance to be
received
Payroll Department
Process Payroll &
determine Salary
Payable
Cash Management -
Payable
1. Payable Due
2. Statutory due records TDS,
ESI, Service Tax, Excise, VAT etc.
3. Advance Payment
4. Payment for Expenses
5. Processed Payroll
Prepares Bank / Cash
Payment Voucher
Prepares cheque / does
RTGS transfer
Send cheque/ RTGS
details along with
payment advice
Prepares Bank/ Cash
Receipt Voucher against
Receivable Due/ Advance Receipt
Send Payment Receipt
to Customer
Cash Management -
Receivable
1.Receivable Due
2. Advance Receipts
against SO/ PI
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14. Cash Management - Features
 Multiple bank accounts with different currencies of operation.
 Multiple petty cash accounts and supports payment / receipt to / from customer, suppliers, employees and transfer to other petty cash.
 Preparation of payment voucher and payment through cheque / cash / DD / bank transfer.
 Cash flow estimation.
Bank Transactions
 Payment for (1) Supplier bills (2) Expenses (3) Processed Payroll (4) Employee Payables (5) Tax Authorities (6) Bill of Exchange
 Miscellaneous Payment to (1) Supplier (2) Customer (3) Employee (4) Cash (5) Imprest.
 Advance payment against (1) Purchase Order (2) Proforma Invoice.
 Issuance of post dated cheque and auto posting.
 Receipt against (1) Customer Invoices (2) Revenue
 Miscellaneous Receipts from (1) Supplier (2) Customer (3) Employee (4) Cash (5) Imprest.
 Advance receipt against (1) Sales Orders (2) Proforma Invoice.
 Cash receipt from multiple customers and single deposit.
 Foreign receipts bank advice entry (Charges at offshore, Local Handling).
 Receipt of post dated cheque and auto posting.
 Multi currency receipts from customer.
 Bank Charges entry.
 Earnings entry.
 Fund transfer entry between bank accounts.
 Bank Interest calculation.
 Clear / Void Payment / Receipt documents.
 Load the bank statements(text file) and clear the matched documents.
 Bank Reconciliation.
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15. Cash Management - Features
Cash Transactions
 Payment for (1) Supplier bills (2) Expenses (3) Processed
 Payroll (4) Employee Payables (5) Tax Authorities .
 Miscellaneous Payment to (1) Supplier (2) Customer (3) Employee (4) Cash (5) Imprest.
 Advance payment against PO.
 Receipt against (1) Customer Invoices (2) Revenue.
 Miscellaneous Receipt from (1) Supplier (2) Customer (3) Employee (4) Cash (5) Imprest.
 Advance cash receipt from customer.
 Petty Cash Reversal / Cancel.
Cash Forecasting
 Generation of Cash Forecasting and comparing with actual.
 Actual Cash Inflow / outflow analysis.
 Supplier / Customer Document Adjustment.
 Tracking un-cleared cheques issued and received.
 Bank book, cash book and bank reconciliation statement.
Benefits
 Cash Forecasting Analysis .
 Cash Outflow : AP Bills, Purchase Request, Purchase Order,
 GRN, Payroll.
 Cash Inflow : Sales Invoices, Sales Order.
 Actual cash inflow / outflow Analysis.
 Bank Interest calculation.
 Tracking un-cleared cheques Issued / Receipts.
 Tracking post dated cheques Issued / Receipts.
15

16. Taxation – Process Flow
Accounts Payable
Book the supplier bills with all Tax details like CGST, SGST
,IGST and UTGST, TDS, TCS, EST etc.
Commercial
Department
Prepares Invoice / Debit Note for all the Purchase Returns with
all Tax details such as
CGST, SGST ,IGST and UTGST, TDS, TCS, EST etc.
Prepares invoices with all tax details CGST, SGST ,IGST and
UTGST, TDS, TCS, EST etc., additional export invoice with and
without pay of IGST
Prepares Invoice / Credit Memo / Debit Memo / Receipt from the
customer with all tax details such as CGST, SGST ,IGST and
UTGST, TDS, TCS, EST etc.
Statutory Department
Generates following Tax Registers periodically:
• GRN Register item wise with GST taxation
• GRN Register Invoice wise with GST taxation
• Bill wise Register item wise with GST taxation
• Bill wise Register Invoice wise with GST taxation
• Expense Register item wise with GST taxation
• Expense Register Invoice wise with GST taxation
• Sales Register item wise with GST taxation
• Sales Register Invoice wise with GST taxation
• GSTR 1
• GSTR 2
• GSTR 3
• GSTR 3B
• TDS Register
16

17. Taxation - Features
Tracking of taxes to be paid to
Government bodies on periodical /
yearly basis
PERIODICAL / YEARLY BASIS
Capturing Deferred, Non-Recoverable
and ITC taxes from the bill booking
BILL BOOKING
Provision to adjust All GST output and
Input taxes and GSTR3B can file
according to that.
ADJUST ALL GST TAXES
Single click user can
upload in GST Portal
It is also easy to distinguish Taxable, Nil
Rates, Exempted and Non GST-Supply
items, provides information on tax payable to the
Government. Record maintenance for all GST
related information in Sales and Receivable part like
B2B, B2CL, BCS, EXPORT, EXEMPTED, ADVANC
E RECEIVED, ADVANCE ADJUSTED, HSN WISE
SUMMMARY AND DOCUMENTS. Likewise in
Purchase and Payable part Inward Supply, Inward
Supply RCM, Import of Goods & Import of
Service, Inward supply of Capital Goods, Advance
paid & adjusted, HSN wise summary. Single click
user can get GSTR1 and GSTR2 as per GST format
the same can be upload in GST portal. Additionally
Roadmap ERP supports TDS calculations and
deductions for staff and contractors.
17

18. Taxation- Features
Benefits
Generates following Tax Registers periodically:
 GRN Register item wise with GST taxation
 GRN Register Invoice wise with GST taxation
 Bill wise Register item wise with GST taxation
 Bill wise Register Invoice wise with GST taxation
 Expense Register item wise with GST taxation
 Expense Register Invoice wise with GST taxation
 Sales Register item wise with GST taxation
 Sales Register Invoice wise with GST taxation
 GSTR 1
 GSTR 2
 GSTR 3
 GSTR 3B
 TDS Register
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19. The highly scalable and adaptable solution simplifies and
streamlines the flawless appropriation of all GST
components.

20. Thank You