Ace Financials Modules & Features Architecture Clients Contact Info

1. AGENDA
ACE FINANCIALS FEATURES1
ARCHITECTURE AND DATA FLOW2
CLIENTS4
MODULES AND FEATURES3

2. SUNSHINE SYSTEMS LLC
Sunshine Systems is a leading IT solutions provider catering to domains such as Hospitality, Manufacturing, Loyalty, and bespoke
software development and Data warehousing solutions.
Sunshine Systems was founded in 2002 and is headquartered in India. Sunshine systems today has global offices in the US and
UAE. It has built a reputation in implementing hospitality solutions across major hotels internationally while also developing and
customizing solutions as per clients requirements in the manufacturing sector.
Accountability
Customer Focused
Embrace
Our Values
100%
40+
30
2
Team Size
Five Star Chain
Manufacture Groups
Customer
Satisfaction
Index
Billion Revenue
Year 2016

3. BUSINESS PROBLEM AND OPPORTUNITY
Multi Company &
Multi Countries
Operations
Intergrity - Different vendors by
each business functions
No standard process /
Approved Audit Process
Cost & Maintainance for each
business function
Lack of automated
Integration within
business functions

4. ACE FINACIALS KEY FEATURES
ACE
FINANCIALS
Automatic
GL distribution
Web Based
Plug-ins
POS
PMS
Work flow
Management
Multi Country
Multi Company
Starwood/Marriot
Standards
Unlimited
User license
01
02
03
04
05
06
07
AR, AP and Materials
Transactions
Approved User
Control
No Restriction in
number of users.
Online approval can be
sent with attachment,
Actual, budget and
forecast
Central Store. Allows multi groups
within that multi companies and
multi branches and multi
department with in the branches.Document
Management
Easy Integration with
any POS/PMS
Cloud Ready
Rich UI
All the supporting documents
can be attached for
PR, PO,JV etc.

5. ACE FINANCIALS MODULES
ACE
Financials
Receivables
Payables
Materials
Procurement
General
Ledger
Fixed Assets
Payroll & HR
Budget &
Forecast
Health Club
& SPA
Working
Replacement

6. Sales Ledger [Accounts Receivable]
Linked with Fidelio/Opera, any PMS to import all
city ledger and credit card invoices
01
02
03
04
05
06
07
08
Any PMS Import
Debit & Credit Notes
Auto Reconciliation
Email Bills/Statement
Trend Reports
Docs- GL entry Automated
Automatic Reminders
Customer Follow up
Receipts, Debit & Credit notes.
Allocation and de allocation of receipts and credit note
Automatic batch wise reconciliation of credit cards
Realization and commission
Bills/Statement can be directly E-mailed as HTML page
Comparison of Previous Years as a graph or report form
General Ledger entry is automated for every
document of receipt, debit note and credit note.
Automatic Reminder for any transaction.
Customers Follow ups with details of each transactions
and its age.
Sales Ledger
[Accounts Receivable]
Key Features

7. Purchase Ledger [Accounts Payable]
Invoice of GRN’s from Materials are automatic.
Key Features
Purchase Ledger
[Accounts Payable]
01
02
03
04
05
06
07
08
Auto Material GRN
Service Item Invoices
Quick Transactions
Email Bills/Statement
Trend Reports
Docs- GL entry Automated
Automatic Reminders
Supplier Follow up
Invoices other than item purchase, such as service invoices
can also be entered in invoice option.
Quick payments, Payments, Debit Note & Credit notes
Allocation and de allocation of payments and debit note.
Bills/Statement can be directly E-mailed as HTML page
Comparison of Previous Years as a graph or report form
General Ledger entry is automated for every
document of receipt, debit note and credit note.
Automatic Reminder for any transaction.
Supplier Follow ups with details of each transactions
and its age.

8. Materials Module
Item Master and the list of items for each location
Key Features
Materials
Module
01
02
03
04
05
06
07
08
Items in Locations
Item Stocks
Unit Conversions
Stock Weighted Avg
Workflow Mgmt
Docs- GL entry Automated
Automatic Reminders
Docs- Automation
Items includes stock and non stocks
Item master has 3 units conversion
[ can be received and issued in any units]
System has valuation of stock by Weighted Average
costing method
Workflow control is available for each document
General Ledger entry is automated for every
document of receipt, debit note and credit note.
Automatic Reminder for any transaction.
Documents such as Purchase requisition, Purchase Order, Stock
requisition, Market list, Goods Receipts, Purchase return, Stock
requisition, transfers, Issues, Issue returns, POS Depletion,
Adjustments, & Wastages , Complimentary Checks are available

9. Budget & Forecast Module
Multiple sessions of Budget and Forecast are allowed
Key Features
Budget & Forecast
01
02
03
04
05
06
Multiple Session of Budgets
Item Stocks
Unit Conversions
Stock Weighted Avg
Workflow Mgmt
Docs- GL entry Automated
Actual ‘s of last 3 years is displayed during the
budget or forecast
Payroll Budget, Revenue Budget and Expenses
Budget are handled
Each department head can be assigned to do their
budget with comments, copy option from any year
Any time consolidated budget & forecast is available.
Combining department and Combining
Chart of accounts is allowed

10. General Ledger
All the sub ledger journals are automatically
appears in GL
Key Features
General Ledger
01
02
03
04
05
06
Auto Journals
3rd party JV Import
Multi Level Trial Balance
Actual v/s Budget
Multi Bank Reco
General Cashier
Allows to importing JV from any third party software
Multiple level of Trial Balance based on chart of
accounts hierarchy.
Actual v/s Budget and forecast
Bank Reconciliation for multiple bank accounts
Separate cashier module for [General cashier]
shift collection and their banking and creates automatic
banking journal
07 Multiple Report Options
08
Printing, viewing and email option for all Statements,
Ledgers, Transactions registers, Trial balance,
Profit & Loss and Balance sheet, etc
Entry options for Journal voucher, Self reversing journal,
Recurring journal, Petty cash entry, Direct payments with
cheque maintenance and printing, Petty cash request & IOU,
Balance Sheet Reconciliation
Easy Entry Options

11. Payroll & HR
Employee Master with customized according to region
[Currently for UAE and India is already available]
Key Features
Payroll & HR
01
02
03
04
05
06
Tailored Solution
Payroll Transactions
Anytime Summary
Linked to GL
Link Time & Attendance
Employee Roster
Salary Increment / Employee Service Change,
Leave requisition , Leave return form, Full & Final settlement.
Pay slip email, Payroll Summary and many reports
for any month any time available from the software
Linked to General ledger to import the salary advance
and staff bill recovery ,etc
Automatic Payroll JV created in ACE General Ledger Module
Linked to time and attendance machine
Employee Roster department wise
07 Statutory Reports
08
All Statutory reports such as ESI, PF, Income Tax computation,
Bonus reports as per Indian government
Email alerts for Yesterday's Absentees by department,
Birthday / Anniversary greetings, other alerts for Passport,
visa expiry and reports / Graphs for employee dept. wise
comparison of current year vs last year.
Alerts & Reports

12. Spa
SPA Booking to Billing, Package Sales, Retail Sales
Key Features
SPA
01
02
03
04
05
06
SPA Booking & Sales
Items Transactions
Club Member Mgmt
Facilities and Event Booking
Check-in Item Deduction
Feedback
Item Receipt from Supplier, Item Transfer to each SPA room,
Item stock report , Item to be procured report, etc.
Health Club Membership Management ,
New Membership, Renewal, Freeze, Upgrade,
extend and refund
Swimming Pool and Tennis court Booking.
Group Activities booking such as Yoga , Karate, etc
Automatic deducting the spa ingredients for each check-in
Automatic JV for exporting to third party software for
Membership revenue with monthly allocation.07 Auto JV for 3rd Party S/W
08 Auto email sending for Membership renewal, Booking
confirmation, Birthday and Anniversary greetings.
Guest Feedback , Staff Feedback
Alerts & Reports

13. Fixed Assets
Group Master : Capital Additions, Original Capital, Reserve
Capital Replacement Reserve ,Asset & Location Master
Sub Group : Buildings, Furniture Fittings & Equipment,
Motor Vehicles and Plant, Equipment & Machinery
Key Features
Fixed Assets
01
02
03
04
05
Asset Life Cycle
Depreciations
Linked to ACE GL,PL
Asset Register
Asset Transfer
Process : Generates JV for depreciation on monthly
or as we set in New asset entry
Auto import of new assets purchased using ACE Financials
for selected chart of accounts.
Easy maintenance of Asset Transfers
Asset Register- Report
Journal Voucher- Report
06 Group & Sub Group
New Asset entry with create/Edit with depreciation method,
asset life, asset details with start date of depreciation.
Asset Transfers

14. ACE FINANCIALS DATAFLOW
Any
PMS/POS
OPERA
INFRASYS
Room Key PMS
DATA MODULES DATA MANAGEMENTDATA PROCESS
Any PMS DATA MANAGEMENT
ENTITLEMENTMONITORING SEARCH
MIS
TREND REPORTS
REVENUE REPORTS
ACE FINANCIALS
DATA SYNC
MICROS
Any POS
WORK FLOW &
APPROVALS
ADMINSTRTAION
RECEIVABLES PAYABLES
WORKING REPLACEMENT
GENERAL LEDGER FIXED ASSETS
PAYROLL & HR
SPA
BUDGET & FORECAST
MATERIALS PROCUREMENT

15. MIDDLE EAST CLIENTS
Le Royal Meridien Jumeirah Beach
Grosvenor
House Dubai
Al Barari Group
[13 Business Units)
Dubai International
Hotel, Airport(1 & 3)
Somewhere Hotels & Apartments
(5 hotels)
La Cigale Hotel
Doha
Le Meridien Dubai
Le Meridien Fairway, Dubai
Le Meridien Mina Seyahi
Le Meridien Al Aqah Beach Resort
Al Maha A Luxury
Collection Desert
Resort & SPA
Westin Dubai
Fujairah Tennis Club

16. Tresind & Carnival, Dubai
(3 Restaurants)
Espressini Cafe – Dubai
The TRACK, Meydan Golf
The Meydan Beach
Invisalign - Allied Gulf Dental Associates
Invisalign - Taqweem Medical Company - KSA
Invisalign - Taqweem Medical Supplies - Dubai
The Meydan Dubai
Queen Beauty & SPA
(Marina & JLT branch)
Clinton Street Baking
Companies (4 Restaurants)
Chez Charles (2 Restaurants)
Culinary Boutique
Bab Al Shams Dubai
MIDDLE EAST CLIENTS

17. INDIA CLIENTS
Le Royal Meridien Chennai
Le Méridien Mahabaleshwar
Le Meridien Pune
Le Meridien Coimbatore
Radisson Hotel GRT Chennai
Radisson Hotel Temple Bay
Hotel Riverside and SPARadisson Hotel Pune
PGP Group Corporate
The Paul International Hotel
Bangalore
Kumarakom Lake Resort - Kumarakom The International School
Bangalore

18. Glimpse of the Software

19. Main Menu [Web]

20. Selecting the Company & Financial year

21. Tree for Branch and Departments of Company. Same way for Chart of accounts

22. Approval Screen
Shows the Budget & Forecast [already approved but not received
as committed . Drill down

23. Common Data Entry Screen
with search by any column for any selected period. Log shows the created, number of times edited. Who
has approved with timestamp.
Button Attach shows the attachments. If not approved it shows who has to approve

24. Approval Mails

25. Purchase Order Mails

26. Purchase Order

27. Daily Flash/Revenue ReportsMails

28. Graphs for Outlet wise, comparison with other outlet, monthly ,
yearly and various combinations

29. Common print screen with various filter , sort by, summary /detail and
output as PDF/Excel etc

30. Hundreds of daily revenue report. User can create N number of reports
both in DRR and P&L

31. Complimentary checks are imported from POS and user defines where to
charge. It creates JV for credit to F&B cost.

32. Fully automated Online Menu Engineering for the given period for any outlet

33. Online F&B cost with potential cost. Fully automated.
Each Outlet Manager can view, and drill down to end transactions. [All Outlets
view with overall cost ]

34. Online F&B cost with potential cost. Fully automated. Each Outlet Manager can
view, and drill down to end transactions. [Drill down view of single Outlet]

35. ACE Financials
a complete Automated Solution
P.O.Box:43700, MEZ/3 Office 4,
Awadh Building, Hor Al Anz, Dubai,
United Arab Emirates
Telephone:+971 4 327 4475
Sales: +971 50 164 7438
E-mail: srarul@acefinancials.com
Corporate Headquarters:
Sunshine Systems and Software Solutions
3419, LIG – II, TNHB, Avadi,
Chennai – 600054, Tamil Nadu, India
Telephone: +91 44 2655 3338
+ 91 99405 34610
E-mail: info@acefinancials.com
India Office:
Sunshine Systems and Software Solutions
30, Newport pkwy, Apt # 1102,
Jersey City, New Jersey – 07310. USA
Telephone: +1 718 406 4906
E-mail : dilleep.s@acefinancials.com
USA Office: