The document outlines a portfolio management process with 9 stages: 1. Identify components of the portfolio 2. Categorize the components 3. Evaluate the components 4. Select the components to include in the portfolio 5. Identify risks to the portfolio 6. Analyze the risks to the portfolio 7. Develop responses to address portfolio risks 8. Prioritize the selected components 9. Balance the overall portfolio The process aims to align the portfolio with strategic goals while monitoring risks and making adjustments.

1. PORTFOLIO MANAGEMENT PROCESSES
ALIGNING - DEFINITION ALIGNING - EXECUTION
GOVERNANCE GOVERNANCE GOVERNANCE GOVERNANCE
4.7 Communicate Portfolio Review and Report
4.1 Identify Components 4.8 Authorize Components 4.9
Adjustments Portfolio Performance
Inputs Inputs Inputs Inputs
1. Strategic plan 1. New criteria 1. List of approved portfolio components 1. Component data
2. Component definition 2. Strategic plan update 2. Component funding requirements 2. Resource allocation and capacity data
3. Component key descriptors 3. Portfolio reporting and review outputs 3. Component resource requirements 3. Environmental constraints
4. Inventory of all existing components 4. Organizational process assets 4. List of deactivated and terminated 4. Organizational governance standards,
5. New component proposals 5. Stakeholder expectations and components controls, and constraints
Tools and Techniques requirements Tools and Techniques 5. Evaluation and selection criteria
1. Documentation of all inventoried Tools and Techniques 1. Portfolio management roles and 6. Key performance indicators (KPIs) updates
components based on key descriptors 1. Communication requirements analysis responsabilities document 7. Strategic goals and strategy
2. Comparison of all inventoried Outputs 2. Portfolio management communication 8. Portfolio management criteria
components with component definition 1. Portfolio management roles and plan Tools and Techniques
3. Identification of components responsibilities document 3. Portfolio authorization process 1. Project/portfolio management system
4. Expert judgment 2. Portfolio management communication plan Outputs 2. Financial reporting systems
Outputs 3. Portfolio comnunications 1. Additions to the active component 3. Performance measurement techniques
1. List of components inventory 4. Graphical representations
2. Key descriptors for each component 2. Component expectations updates 5. Portfolio management resources
3. List of rejected components 3. Approved component funding and 6. Portfolio management performance
exceptions variance / alert techniques
4. Approved component resource Outputs
allocations and exceptions 1. Directives regarding components
5. Excluded components 2. Portfolio rebalancing recommendations
6. Portfolio milestones 3. Recommendations to business
4. Refined selection criteria
5. Key performance indicators (KPIs) updates
6. Strategic goal achievement reporting
GOVERNANCE GOVERNANCE GOVERNANCE
4.2 Categorize Components 4.3 Evaluate Components 4.4 Select Components
Inputs Inputs Inputs
1. List of components 1. Strategic plan 1. Strategic plan
2. Key descriptors for each component 2. List of categorized components 2. List of evaluated components
MONITORING AND CONTROLLING
3. Category definitions 3. Key descriptors for each component 3. Value score for each component
Tools and Techniques Tools and Techniques 4. Graphical representations
1. Categorization of components 1. Scoring model comprising weighted key 5. Organizational resources
2. Expert judgment criteria 6. Evaluation process recommendations
Outputs 2. Graphical representations Tools and Techniques
1. List of categorized components 3. Expert judgment 1. Human resource capacity analyses
Outputs 2. Financial capacity analyses
1. List of evaluated components 3. Asset capacity analyses
2. Value score for each component 4. Expert judgment
3. Graphical representations Outputs
GOVERNANCE RISK MANAGEMENT
4. Evaluations process recommendations 1. List of categorized, evaluated, selected, Monitor Business Monitor and Control
and rejected components 4.10 5.4
Strategy Changes Portfolio Risks
2. Selection process recommendations
Inputs Inputs
1. Portfolio reporting and review 1. Portfolio management plan
2. Strategic plan update 2. Portfolio risk register
Tools and Techniques 3. Component progress reports
1. Expert judgment 4. Component data
2. Criteria re-weighting Tools and Techniques
3. Graphical representations 1. Portfolio risk audits
Outputs 2. Variance and trend analysis
1. New criteria 3. Status meetings
4. Portfolio risk reassessment
Outputs
1. Portfolio change requests
2. Portfolio risk register updates
3. Organizational process assets
RISK MANAGEMENT RISK MANAGEMENT RISK MANAGEMENT
5.3 Develop Portfolio Risk
5.2 Analyse Portfolio Risks 5.1 Identify Portfolio Risks
Responses
Inputs Inputs Inputs
1. Portfolio risk register 1. Enterprise environmental factors 1. Portfolio management plan
2. Portfolio management plan 2. Organizational process assets 2. Portfolio risk register
ALIGNING - DEVELOPMENT
Tools and Techniques 3. List of selected portfolio components 3. List of prioritized components within
1. Risk probability and impact assessment 4. Portfolio management plan each strategic category
2. Risk combining and modeling techniques 5. Escalated component risks Tools and Techniques
Outputs Tools and Techniques 1. Response strategy selection
1. Portfolio risk register updates 1. Documentation reviews 2. Scenario analysis
2. Portfolio risk exposure charts 2. Information gathering techniques Outputs GOVERNANCE GOVERNANCE
3. Checklist analysis 1. Portfolio risk register updates
4. Assumptions analysis 2. List of categorized, evaluated, and 4.5 Prioritize Components 4.6 Balance Portfolio
5. Diagramming techniques selected portfolio components
Outputs 3. Portfolio management plan updates
Inputs Inputs
1. Portfolio risk register
1. List of selected components 1. List of prioritized components within each
2. Selection process recommendations strategic category
Tools and Techniques 2. Portfolio management criteria
1. Weighted ranking 3. Portfolio management performance
2. Scoring techniques metrics
3. Expert judgment 4. Capacity constraints
Outputs 5. Portfolio rebalancing recommendations
1. List of prioritized components within each from reporting and review
strategic category 6. Portfolio risk register
2. Supporting documents to prioritized Tools and Techniques
component list 1. Cost benefit analysis
2. Quantitative analysis
3. Scenario analysis
4. Probability analysis
PORTFOLIO MANAGEMENT PROCESSES 5. Graphical analytical methods
6. Expert judgment
Outputs
Based on PMI Global Standard for Portfolio Management Coordination | Ricardo Viana Vargas, MSc, CSM, PMP 1. List of approved portfolio components
Graphic Design | Designlândia / Sérgio Jardim
2. Master list of updates
Adapted by | Eduardo Araújo Mendonça, MBA
3. Approved portfolio component allocation
Gustavo Luiz Batista dos Santos, PMP Review | Wagner Maxsen, Sueli Barroso
updates
Regina Rocha M. Gonçalves, PMP
Renato Ávila Soares de Souza, MBA, PMP The material from this publication has been reproduced with the permission of PMI. www.ricardo-vargas.com
Copyright and all rights reserved.