1. 13 Pierce Road, Watertown, MA 02472 617-417-6454 trudi.bostian@gmail.com
Trudi Bostian
Summary
 17 years’ experience at Harvard managing multiple responsibilities for faculty, programs, program directors, staff,
fellows, and external high-level stakeholders
 Discretion, attention to detail, and the ability to prioritize competing demands
 Significant complex calendar and travel management experience; event planning; tracking projects and finances;
website management and creation in Open Scholar and Dreamweaver
 Comfortable dealing with interruptions and working in a fast-paced environment.
Experience
July 2014 – Present Faculty Staff Assistant Harvard Kennedy School
 Supports multiple faculty: Course planning; travel planning; complex calendar management; event planning;
coordinating with visitors and guests; teaching support; course website; copyright permissions; class prep including
multimedia; student meetings; catering and event support; assistance with grading
 Program support, Evidence for Policy Design: financial processes; office procurement; onboarding and
mentoring new staff; adherence to Harvard policies; meeting support including WebEx and Skype
 Editing and writing quarterly reports; research proposals; website text; correspondence; reference letters for job
seekers and higher degree applicants
 Harvard’s Financial Processes: project and budget tracking and reporting; fluent with Concur, HCOM, Oracle,
vendor setup, managing reimbursements and payment requests (both internal and external); manages multiple
Harvard corporate credit cards and purchasing cards; CREW experience
 Travel planning: booking and scheduling complex trips; acquiring travel visas; processing reimbursements in
multiple currencies; planning complex, international and domestic travel; arranging accommodations in any location
and on a budget; providing detailed maps and itineraries; arranging ground transport in multiple cities
 Mentoring: provides guidance and support for those new to Harvard’s working environment; acts as a resource for
institutional knowledge and facilitates task completion
 Website design and maintenance using Open Scholar, Dreamweaver and HTML
August 2007 – July 2014 Harvard Electricity Policy Group – StaffAssistant Harvard Kennedy School
 Events: Four major events each year, including out of state events; corresponded with attendees and coordinated
directly with invited speakers; managed presentation logistics; travelled to conference sites; coordinated live music
and entertainment for conference dinners; processed travel reimbursements; other support as needed
 Website. Utilized Dreamweaver and HTML to maintain and update content for three separate websites; oversaw
contractor and design work on creation of two of those websites; maintained online library of articles and
presentations and uploaded historical documents
 Complex database management. Managed an MS Access database of contacts for events; organized data and ran
queries to track rapidly changing participants’ information for events and to coordinate the history and ongoing
operations of a 20-year project
 Other support as needed
Oct 1999 – March 2006 Faculty Assistant Harvard Business School
 Supported HBS professors. Maintained complex calendars, prepared course materials, worked with Harvard
libraries to assist with case research, performed web research as needed
 Complex travel arrangements; prepared presentation slides; acted as gatekeeper, copy editor, and proof reader;
wrote and maintained correspondence
 Coordinated book publication, provided research and administrative support for numerous articles and case
studies.
 Oversaw the creation of a new required course at HBS: “Leadership, Values and Decision Making,” which was
developed in the wake of the Enron crisis
 Event planning, including booking the venue, arranging catering, inviting attendees and providing materials
Education
1997 – 1998 Master’s Degree in Mass Communication and Public Relations, Emerson College
1995 – 1997 Master’s Degree in Oboe Performance, Boston University
1991 – 1995 Bachelor’s Degree in Oboe Performance, New England Conservatory