The document outlines the responsibilities of a procurement manager including: preparing technical specifications, releasing requests for proposals and purchase orders, managing procurement budgets and costs, evaluating and negotiating with vendors, ensuring contracts are renewed on time, and developing reports for management on procurement and material usage. The role also involves planning procurement, verifying payments, liaising with finance, and benchmarking supply chain performance.

1. Procurement of IT, Telecom, DTH, Network Equipments, Submarine Cables, IPLC and
Domestic B/W, Teleport, OFC Rollout Projects, Passive Infra and Electronics Equipments –
PAN India.
Responsibilities:
 Preparation of Technical Specification with technical team
 Releasing RFX - RFI/RFP/RFQ to respective buyer.
 Releasing Purchase Orders and Work Orders to respective buyers.
 Daily review meeting with team on status and work allocation.
 Intimating user team to raise Indent/PRs for renewalof Contracts and AMCs.
 Renewing contracts within due date.
 Generate annual rate contracts.
 Introducing new vendors for healthy competition.
 Evaluating vendors & negotiating the price, delivery schedule and terms and conditions with them.
 Proactive actions & updates to user on delivery/services to meet project deadlines.
 Setting up the weekly, monthly, quarterly procurement plan.
 Managing, developing & improving the purchasing team.
 Ensuring minimum cost to the company for all procurements within approved CAPEX & OPEX
Budgets.
 Release the forecast budgeting for upcoming projects.
 Procurement of telecom equipments/material from national and international market.
 Development of alternative local sources for imported telecom materials which helps in cost saving.
 Planning and budgeting of purchase functions, involving cost estimation, contract negotiations.
 Adhering to all company policies with particular regard to accounting procedures.
 Verification of Payment claim form based on PO and Invoice.
 Responsible for Liaison with finance department for timely payment of bills.
 Timely clearance of payments & handling vendor inquiries.
 Obtaining payment details from Finance and reconciling with vendors.
 Developing reports on procurement and usage of material for top management.
 Review of RFI/RFP/RFQs, POs released which are not executed completely.
 ABC classification of vendors on the basis of criteria like cost, quality, timely delivery etc.
 Conducting trainings for vendors to educate them about company’s requirements and help them in
improving their performance.
 Running programs to evaluate vendors based on the feedback from internal stake holders.
 Benchmarking performance of the Supply Chain.
 Reconciliation of National & International SOAs of Vendors.