Over and above any regulatory requirements that must be observed for legal reasons, and the benefits that can be achieved in terms of productivity/transparency/accountability, document management should play a key role in the implementation of any sound, effective business continuity program.

1. PTI

2. PTI
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• Document Management
• Archive One
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• Mapping Data

3. PTI
Regulatory Compliance
Worldwide, regardless of location or
industry, the burden of compliance,
regulation and legislation is growing.
With this come tough penalties for the
directors and officers of businesses that
do not comply.
While the regulations for each country
may differ, all share two common
threads:
• Preservation of data & documents
(retention)
• Retrieval of data & documents
(discovery)

4. PTI
Challenges:
• Maintaining current copies of all
documents that are subject to audit
for compliance purposes.
• Retrieving one document out of
millions that may have been
incorrectly filed, or lost.
Implications:
• Business disruption, increased audit costs, damage to the
company’s reputation, indefensible contractual lawsuits,
permanent loss of valuable documentation.

5. PTI
Solution:
• A document management system
(DMS) bring many benefits, one of
which is protecting hardcopy data
which addresses the need for
“retention”.
• With correctly indexed documents,
search and retrieval of documents is
simple, which supports the other
critical function of legislation such as
Sarbanes–Oxley “discovery”.
• For documents that are subject to a
statutory retention period, the hard
copies can be stored off-site with a
reputable records management
company, with the electronic copies
available for retrieval at the click of a
button.

6. PTI
For Inquiries:
sales@paperlesstrail.net
www.archive-one.net
www.paperlesstrail.net
893.5951 / 893.5983
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