The document discusses maintenance of records and data management in the Mahatma Gandhi National Rural Employment Guarantee Scheme (MGNREGA) in India. It outlines the key records maintained at the gram panchayat (GP) and block panchayat (BP) levels, including job card registers, employment registers, asset registers, measurement books, and complaint registers. It also describes the data managed through the MGNREGA Management Information System (MIS) portal, including master data, financial management, labour management, work management, complaints and social audits. Key processes covered are registration of job seekers, demand for work, work allocation, wages payment, project execution, accounting, and generating various reports for monitoring

1. Maintenance of Records
&
Data Management
in
MG NREGA
Presented By:
Sudhakar Dadhich

2. Presentation Highlights
1. MIS Basics
2. Records at GP & BP
3. Data Management in NREGS

3. JAIPUR

4. NREGA MIS – A Stylized View
INPUT PROCESSOR OUTPUT
Admin Unit
Receipt of
Funds
Application for
JC/Works
Allocation of
Employment
Social Audit
Complain
Receipt
Application
Processing , HH
Registration,
Measurement,
MSR, Payment,
Accounting
Reports
Feedback

5. JOB CARD HOLDER WORKS
MUSTER ROLL PAY ORDER
EXPENDITURE
NREGA MIS – Basic View

6. Maintenance of Records at GP Level
S.No. Records Description
1. Register – 1 Registration Application Format
2. Register – 2 Registration Application Feeding
3. Register – 3 Job Card Register
4. Register – 4 Unemployment Allowance
Register
5. Register – 5 Job Card Issue Register
6. Register – 6 Demand for Work
7. Register – 7 Employment Register (Gram
wise)

7. Maintenance of Records at GP Level
S.No. Records Description
8. Register – 8 Works Information Register
11. Register – 11 Muster-Roll Receipt Register
12. Register – 12 Asset cum Cumulative
Expenditure Register
13. Register – 13 Complain Register to received
complains at GP
14. Cash - Book Records of Receipt & Payments
of Fund
15. Files Work Wise Separate File with
TS/FS/AS and Bills
16. Gram Sabha Register Records of All Gram Sabha’s

8. • Job Card Number
• Caste Category (SC, ST, OBC, Others,
Minority)
• HH Member’s Details – name, age, sex,
relation with HH)
• Details of Payments – name of member, days
worked, dates (from and to), amount paid,
MSR no., work code, mode of payment
(PO/Bank/Cash)
Job Card Register

9. • Date of application
• Applicant’s name
• Job Card No.
• Work Demand Dates (From and To)
• Work Allocation Details
• Work code (in which work allotted)
• No. of days worked
• Amount Paid
• Unemployment Allowance Paid
Employment Register

10. • Asset Code (Work Code)
• Work Name
• Description (TS,FS,AS No. & Date)
• Work Type
• Work Start Date
• Sanction Amount (Labour + Material)
• Expenditure Amount (Labour + Material)
period wise
• UC Adjustments
• Benefits
Asset cum Cumulative Exp. Register

12. Maintenance of Records at BP Level
S.No. Records Description
1. Register – 9 Muster-Roll Issue Register for GP
2. Register – 10 Muster-Roll Issue Register for
Other working Agencies
3. Register – 9 A Muster-Roll Payment Tracking
Register
4. Cash - Book Record of Receipts & Payments
of Fund
5. Ledger Head Wise Fund Management
6. UC Register Register for Utilization Certificate
of Works

13. Maintenance of Records at BP Level
S.No. Records Description
7. Payment & Cheque
Register
All payments and issue cheques
records are maintained.
8. Tally Financial records in Tally GP &
Work Wise using different Heads
and Sub-Heads
9. Complain Register Register for received complains at
PS Level
10. GP Wise Files GP Wise records maintain in
separate files.
11 Measurement Book Period wise work measurement
details

14. • MB No.
• Work Code & Name
• Muster-Roll No. / Bill No.
• Dates
• Measurement
• Check Measurement
• Quantity of Work
• Name of Agency
• Payment Pass as per measurement
Measurement Book

15. • Details of Complainant (Name, address &
contact number)
• Date of Complaint
• Brief of Complaint
• Action Taken
• Details & Date
• Status – Pending / Disposed
• Remarks
Complains & Grievances

16. • Issue of Public notice for Gram Sabha
• Participation of workers, officials, members etc.
•
• Records production by GP
• Scrutiny and Objections by GS
• Settlement of Objections
• Report
Social Audit

17. • Through NREGA Portal (www.nrega.nic.in)
• Through Reil Solar Portal
(www.reilsolar.com)
• Through RDPRD Portal
(www.rdprg.gov.in)
Data Management through MIS

19. Data Management through MIS
Master Data
Financial
Management
Demand for
Funds
Allocation
of Funds
Expenditure
Tracking
Accounting
Audit
Labour
Management
Registration
& Job Cards
Labour
Projection
Demands for
Work
Work
Allocation
Wages
Payment
Work / Project
Management
Shelf of
Works
Work
Projection
Estimates,
TS, FS & AS
Procurement
& Execution
Closure
Complains &
Social Audit
Complains
Notice
Participation
Documents
Objections
Reports
Blocks
GP &
Villages
Banks &
Branches
Post offices
& Branches
Work
Activities &
Material
components
Vendors

20. Labour Management
S. No. External
Entity
Internal Entity Reports
Operational
Process
Tactical
Process
1. Allocation for
Issue of Job
Card and
Registration
Enquiry and
Issue of Job
Card
Entry in MIS
Registration
of Job
Seekers
Job Card
Application
Receipt
Report
Job Card
Issue Report

21. Labour Management
• Application for Works
• Issue of Dated Acknowledgement Receipt
• Issue of Work Allocation
• Joining of Workers on Work site and their orientation,
group formation etc.
• Selection of Mate
• Entry of work done in Muster-Roll
• Payment of Wages

22. Work / Project Management
– Shelf of Works – Estimates, TS, FS & AS
– Select List of Mates
– Workers Motivation
– Work Performance & measurement
– Billing & MSR Preparation
– Inspection of Works
– Maintenance of Asset register
– Submission of UC / CC

24. • Labour Wages
• Material Payments
• Administrative Expenditure Payments
Financial Management

25. Financial Management
1. Demand for Funds 1. Accounting
2. Allocations of Funds 2. Audit
3. Expenditure Tracking 3. Compliance of Audit
4. Collection of UCs 4. Proposals to release of
Funds

26. Accounting
Receipts Payments
- Opening Balance - Unskilled Wages
- Amount Received during
the year (Center / State)
- Skilled / Semi-Skilled
Wages
- Miscellaneous - Materials Payments
- Administrative Exp.
Payments (Salary,
Stationery, Travels,
Telephones, Electricity,
Work site Facilities, etc.)

27. Data Management
on Reil Solar
• BNRGSK Physical Status
• Data of Facilities provides in BNRGSK
(RKCL, Solar Panels, Mini Banks, CSC’s,
E-Mitras, Post Offices etc.)

29. Data Management
on RDPRD
• Fortnight / Monthly Progress Report
• All Scheme Circulars

31. Developed By:
Sudhakar Dadhich