The document provides recommendations for improving regional conferences. It suggests clarifying the objectives of regional conferences and defining who pays for different costs. It also recommends establishing a regional conference board to review bids, creating educational materials to guide the planning process, and developing financial and sales templates. Additional recommendations include defining roles early, appointing a project manager, getting feedback on proposals from business development managers, clarifying cost-sharing, and rotating conferences between two to three locations for sustainability.

1. Recommendations for Regional
Conferences
ILM Strategic meeting
28th April to 1st May, Rotterdam

2. Our Recommendations
- CLEAR the WHY of Regional Conferences.
- Define who pays for what/Amount/CC-Plenary cost-sharing based on
business logic (who benefits).
- Have a regional Conference Board (similar to ILM Board) revising the
Bids.
- Create educational Materials (CC recommendations, Sales Plan,
Finance Plan).
-Bidding with Financial & Sales Template of ILMs.
-Define the Why of each of Regional Conferences & What makes them
successful to have clear Definition & Role for the Region.
- Review in Compendium to align with the regional compendium
- Define the roles at an early stage of: Regional Chairs/AI VP
Operations/AI VP OD in the conference.
- Have a Project Manager for Regional Conference| Region in the
beginning of the term Discuss with AI Responsible what solution is best
for the region.

3. -Feedback on Proposals of Regional Conferences
Products & Sales from BD managers.
-Have cost-Sharing and what is going to be the
plenary contribution.
-Instructions on clarifying & setting CC-MC
Relationship.
-Rotate on 2-3 Entities for sustainability of regional
conference (same Venue for the Regional
Conference). Example AIESEC in Greece.
-Define Conference Product that can be sold
regionally.

4. Thank you!