2014 ALA Annual Presentation FINAL- CARTOGRAPHIC RESOURCES AND RDA 6-25-2014
1. CARTOGRAPHIC RESOURCES AND RDA: A
SNAPSHOT OF CHANGES FROM AACR2
RULES AND PRACTICES
ALCTS CaMMS Cataloging & Classification Research Interest Group Presentation
2014 ALA Annual Conference
Las Vegas, Nevada
2. Introduction to RDA Changes for
Cartographic Resources
Are you cataloging using RDA? Do you have
experience cataloging cartographic resources?
A. Changes affecting all resources
B. “Resource-common” changes
C. Changes focused on cartographic resources
4. KEY POINTS on RDA CHANGES
• Terminology has changed, some fields have changed, but basic
processes haven’t changed THAT much
• “Take What You See” or the Principle of Representation
• Now we have “Core” and “Core if” elements
• “Rule of Three” is now an option, not a requirement
• No more Latin abbreviations (e.g., “S.l.” or “et al.”); or many
abbreviations at all!
• Use 264 field or fields for Imprint-related information
• Use 336, 337, and 338 fields to record content type, media type,
and carrier type
• Relationship Designators are used more often, required for first
Creator (could change)
• Abbreviation practices
5. “Take What You See” Concept
• Principle of Representation (RDA 1.7 for transcription
instructions) or “take what you see”
– Simplifies the descriptive process
– Impact on abbreviations
– Helps make our records more internationally
useable
…remember “take what you see” as you do your
descriptive work
6. “Core” and “Core if”
See RDA Instruction 1.3 “Core Elements”
Some primary ones are:
• Title
• Statement of Responsibility
• Edition
• Date of Production (for unpublished resource)
• Publication Statement
• Extent
Hint -- Scale of a cartographic resource!
7. Rule of Three…map example
AACR2:
The Roman Empire around 200 CE / ǂc compiled by Richard
Talbert … [et al.], with assistance from Cary Barber … [et al.].
RDA:
The Roman Empire around 200 CE / ǂc compiled by Richard
Talbert, Elizabeth Robinson and Ross Twele, with assistance from
Cary Barber, Byron Boots and Brian Turner.
Creator: Talbert, Richard J. A., 1947-
Creator: Robinson, Elizabeth.
Creator: Twele, Ross.
Contributor: Barber, Cary.
Contributor: Boots, Byron.
Contributor: Turner, Brian.
8. Abbreviations: no more “et al.”, “S.l.” and “s.n.”
Bibliographie du department “Urbanisation et socio-systèmes urbains”
1982-1987 / comité de redaction, L. Bourgeois … [et al.]. (AACR2)
Bibliographie du department “Urbanisation et socio-systèmes
urbains” 1982-1987 / comité de redaction, L. Bourgeois, J.P.
Duchemin, E. Le Bris, A. Sinou. (RDA)
[S.l. : s.n., … (AACR2)
[Place of publication not identified] : [publisher not identified], …
↑
(RDA)
See Instruction 2.2.4 for when and where to use square brackets, along
with the LC-PCC PS given for this Instruction.
9. 264 Field: The New “Imprint” Field
• Separate 264’s for Production, Publication,
Distribution, Manufacture, and Copyright Date
• Second Indicator value determines the type of data
• “Production” data means it is not published
• Mix and match as needed
• If square brackets are used, each subfield is bracketed
individually
• NO “S.l.” and/or “s.n.” – replaced by “[Place of XX not
identified]”, “[XX not identified]”, and/or “[date of XX
not identified]”
2013 MAGIRT Program June 29, 2013
10. New 33X fields
Directly related to extensible framework
Gives more specific detail than data found in physical
description field
Controlled vocabulary
Repeatable fields
MARC Tag Name RDA Instruction
336 Content Type 6.9 (Core)
337 Media Type 3.2
338 Carrier Type 3.3 (Core)
11. 336, 337, 338 FIELDS EXAMPLE FOR A SHEET MAP
336 cartographic image ǂb cri ǂ2 rdacontent
337 unmediated ǂb n ǂ2 rdamedia
338 sheet ǂb nb ǂ2 rdacarrier
Hosted by ALCTS, The Association for Library Collections and Technical Services
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12. Relationship Designators…concerning
cartographic materials
Appendix I, see Instructions under I.2, I.3, I.4
I.2.1 Creators: “author”, “cartographer” or “designer”
I.2.2 Contributors: “producer”, “sponsoring body”
…and so forth…
For example:
100 1 Raisz, Erwin, ≠d 1893-1968, ≠e cartographer.
**Cartographic cataloging community is working on a best
practices guide that will include relationship designators.
13. Abbreviation Practices
Change touches many parts of our records,
including:
Statement of responsibility
Edition statement
Imprint data
Physical description
Notes
However, if data being transcribed contains an
abbreviation then leave it in that form, e.g., “Co.”
15. Cartographic Elements
Impacted by Appendix B
B.5.1 Dimensions
B.5.7 Additional Scale
Information
B.5.8 Right Ascension
B.5.11 Other Elements
B.7 Latin Alphabet
Abbreviations
and also
TABLE 1 under B.11 for
“Names of Certain Countries…”
16. AACR2
abbreviation
RDA word usage
ill. illustration; illustrations
ca. approximately
col. color
diam. diameter
hand col. hand colored
ms. manuscript
Commonly Abbreviated Cartographic
Words
17. Abbreviations/”abbreviations” in Physical
Description Elements for Cartographic
Materials
Overall the changes from AACR2 to RDA are minor, for instance:
AACR2→ 1 map : ≠b col. ; ≠c 62 x 59 cm., folded to 22 x 10 cm.
versus
RDA→ 1 map : ≠b color ; ≠c 62 x 59 cm, folded to 22 x 10 cm.
More on “cm.” as an “abbreviation” shortly…
18. Dimensions Examples for “cm.” vs. “cm”
300 1 map : $b col. ; $c 62 x 59 cm., folded to 22 x 10 cm. (AACR2)
300 1 map : $b color ; $c 62 x 59 cm, folded to 22 x 10 cm (RDA)
300 1 microfiche : $b negative ; $c 11 x 15 cm. (AACR2)
300 1 microfiche : $b negative ; $c 11 x 15 cm (RDA)
300 1 model : $b hand col., plaster ; $c 123 x 252 x 78 cm., mounted
in wooden stand. (AACR2)
300 1 model : $b hand colored, plaster ; $c 123 x 252 x 78 cm,
mounted in wooden stand. (RDA)
3.5.1.3 RecordingDimensions
Unless instructed otherwise, record dimensions in centimetres to
the next whole centimetre up and use the metric symbol cm (e.g., if
the height measures 17.2 centimetres, record 18 cm).
19. RDA Instruction B.5.1
B.5.1 Dimensions
When recording dimensions (see 3.5), use symbols or
abbreviations in the list at B.7 that apply to units of
measurement.
Metric symbols are not abbreviations and are not
followed by a full stop.
Exception for when to add period to “cm”, see LC-PCC PS
for 1.7.1, item #4.
22. SCALE DATA ELEMENT
Scale is a core element (RDA 7.25).
All data in the 255 field is supplied by cataloger.
Chapter 7 of RDA “Describing Content”
7.25 Recording Scale Statements (255 ≠a)
7.26 Recording Projection Statements (255
≠b)
7.4 Recording Coordinates (255 ≠c)
7.25.1.3 “Recording Scale” mirrors Area 3.3 of
Chapter 3 in AACR2 except for the use of square
brackets; the explicit use of the term “Scale” in
the statement; and the use of “ca.”
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23. SCALE DATA ELEMENT: CONVERSION TO
REPRESENTATIVE FRACTION FORM
RDA 7.25.1.3 and AACR2 3.3B1→ must provide scale as a
representative fraction (RF), e.g., 1:100,000
When not given on the map as an RF, convert by:
Use of a Natural Scale Indicator to measure from a bar/graphic
scale on the map (see above)
BUT…in RDA we do not supply the data with square brackets
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24. Scale Data Element: “approximately” and
Square Brackets
AACR2 Format
Scale [ca. 1:10,000]
Scale [1:600]. 50 ft. to an in.
3.3B1. Give scale as a RF, if not
in that form convert and give
in square brackets with “ca.” if
computed from a NSI, or only
in square brackets if computed
from a verbal scale.
RDA Format
Scale approximately 1:10,000
Scale 1:600. 50 ft. to an in.
7.25.1.3, instructions for
recording scale overall, must
give as RF form; 7.25.3.3
instructions for recording
horizontal scale. Square
brackets are NOT used.
25. Abbreviating as Applied to Projection
Statements
Initially a transcribed element in RDA; changed back to
being a supplied element with the April 2014 RDA
update. See RDA 7.26
255 $b: “proj.” now “projection”; why?
Appendix B: “projection” is not in the Latin abbreviations
table at B.7, therefore it cannot be abbreviated
Example
255 Scale 1:50,000 ; $b Borneo rectified skew orthomorphic projection
26. Abbreviations:
Possible Changes Forthcoming
Appendix B.11
Currently one can use Table B.1 at this Instruction to ascertain which place
names are allowed to be abbreviated for certain countries, states, provinces,
and territories (in the U.S., Canada, and Australia). A proposal is currently
undergoing scrutiny at the JSC, made by the British Library (Proposal
6JSC/BL/10/BL follow up), to eliminate abbreviating place names for all
geographic entities.
Think of the impacts: to geographic subject headings and in some cases
subject subdivisions; to Place of Publication data; and to some authority
records.
At the same time, why not be consistent in practices, and this change will
assist the user once again.
27. SAMPLE RDA RECORD FOR A SINGLE MAP ON ONE SIDE OF A SHEET
SHOWING CHANGED ELEMENTS FROM AACR2 (carto-specific = RED)
DESC: = i
007 a ǂb j ǂd c ǂe a ǂf n ǂg z ǂh n
040 UPM ǂb eng ǂe rda ǂc UPM
034 1 a ǂb 88000 ǂd W0745900 ǂe W0741700 ǂf N0413000 ǂg N0405000
052 3813 ǂb S9
090 G3813.S9 1955 ǂb .H3
049 UPMM
100 1 Harper, George B., ǂe cartographer.
245 10 Sussex County, New Jersey / ǂc corrected to 1955 by George B. Harper,
County Engineer.
255 Scale approximately 1:88,000 ǂc (W 74°59ʹ--W 74°17ʹ/N 41°30ʹ--N 40°50ʹ).
264 1 Convent Station, N.J. : ǂb copyright, General Drafting Co., Inc., ǂc [1955]
300 1 map : ǂb color ; ǂc 62 x 59 cm, folded to 22 x 10 cm
336 cartographic image ǂb cri ǂ2 rdacontent
337 unmediated ǂb n ǂ2 rdamedia
338 sheet ǂb nb ǂ2 rdacarrier
500 "All borough streets are improved."
500 Includes a location map and two illustrations.
500 Text, illustrations with captions, and mailing area on verso.
651 0 Sussex County (N.J.) ǂv Maps.
655 7 Maps. ‡2 lcgft
710 2 General Drafting Company.
Unlike the 260 field that we use in AACR2 where any data relating to producers, publishers, distributers, manufacturers and copyright dates is strung out in a single field using multiple subfields and a set of punctuation for distinguishing things visually, the new 264 field separates out everything. This is done by making the field repeatable and then designating the second Indicator values according to one type of “Imprint” data. See RDA instructions 2.7, 2.8, 2.9, 2.10, and 2.11 for details.
First determine what type of data you have; is it Publisher info?, Manufacturer info?, Distributor info? etc. Then, match the Indicator value to the type of data.
If you have more than one type it is fine to supply multiple 264s to cover the needed situation. Cartographic materials will most-often show publisher information, and second most-often printing, or manufacturing information.
There are two other important changes to be aware of: IF you have to bracket data, you do so at the subfield level, NOT the entire field; and more importantly, “S.l.” and “s.n.” have been replaced by specific phrases if you cannot determine the data from any source.
Instructions for the mathematical data elements that go into field 255, subfields “a”, “b”, and “c” are located in Chapter 7 because this data is from an Expression entity.
Most of the changes fall within 255 $a, as noted in the slide; in RDA we no longer use square brackets for when we supply the Representative Fraction data, and now we use “approximately” instead of “ca.” And, even though it is not explicitly stated anywhere, we continue to begin the scale statement with the word “Scale” except for the rare situation when there is a statement on the map explicitly saying that the map was not drawn to scale, in which case continue to use “Not drawn to scale”.
This slide represents the two circumstances when we must supply the RF ratio because it is not found on the map in that form. First, there are times when scale is only given as a verbal statement. This requires us to do some calculating to convert to a ratio. The easiest is when the statement is in miles; since there are 63,360 inches in a mile merely multiply this figure by the stated number of miles, in my example that would be 4. That gives you 253,400, and thus the ratio would be 1:253,440.
In the case of measuring from a bar scale, one must have a Natural Scale Indicator, though you can also use a ruler and make some calculations from there. Again, the final number must be provided in 255 $a as a ratio of 1:[equivalent distance].
When using RDA, generally do not abbreviate anything in the record UNLESS it is a transcribed element and the word is abbreviated on the resource. There are exceptions however, though few, and they are laid out in Appendix B’s tables in RDA. For maps cataloging, “inches” and “feet” may continue to be abbreviated based on these terms appearing in Appendix B.
This record describes a single main map on one side of a sheet and serves as a visual means of showing RDA-based changes. Those items highlighted in yellow show either (a) new RDA data elements such as the 040$e or the new 33X fields, or (b) changed practices, most notably spelling out words like “color” that used to be abbreviated. In the case of the 264$b yellow highlighted item, since the Publisher’s name element is a transcribed piece of data this shows that the word Company appears in its abbreviated form on the map and thus should be abbreviated in the record.
Those fields in blue represent the only truly cartographic-specific fields in the record, all other fields are ones that you might find in a record for other kinds of resources.
Items in red in are either specific RDA differences for cartographic resources such as the change from using “ca.” to its spelled out form of “approximately” in the 255 field or the phrase “cartographic image” (and its accompanying code) in the 336 field, or are RDA changes that apply to any kind of resource, i.e., the “cm” no longer being considered an abbreviation in the 300 field.