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QCL-14-v3_FLOW CHARTS_BANASTHALI UNIVERSITY_TANYA RATHORE
- 1. Presented by: Tanya Rathore Swati Suman (BANASTHALI UNIVERZITY)
- 2. •A flowchart is a diagrammatic representation that illustrates the sequence of operations to be performed. •It helps to clarify how things are currently working and how they could be improved. Describe the process to be charted in a one- line statement. Start with the ‘trigger’ event that initiates the process. Note each successive action in concise term. Continue describing each event as it occurs in sequence , until the process is concluded.
- 3. Report in IT Center at 10a.m. on June 10 ,2014 Interview Medical examination Issue of admission form from enquiry counter Submission of admission form C Counseling Agreement fill Signature of admission officer Document verification C C End Fee deposit Fee bill Hostel allotment and smart card C
- 4. Take the list of documents to be submitted from office no.2 Xerox of documents from Room no. 102 Attest by Admission officer in office no.3. All documents attested? Submit all of the documents in Lecture hall 111 Go to Office no 3 for attestation all Submitted? Acknowledgement receipt given after verification in lecture hall-111. End Submit application of submitting rest of the documents by 12 july,2014 Start yes No yes No
- 5. Purchase stamp papers from tehsil/court Start Arrange text for stamp paper from admission office Get the text typed on stamp paper from market Sign on each paper EndGet it signed by admission officer Submit it in room T-22
- 6. Start End Collect the fee voucher from enquiry office Collect demand draft from bank Collect the fee receipt from counter Show the fee receipt in room no.108 and take the hostel allotment slip. Submit demand draft in LT-11 Request for demand draft in bank
- 7. Trouble spots Process of document attestation by admission officer to submission in Lecture hall-111 Problem Statement Lengthy & tiring process of document attestation by admission officer to submission in Lecture hall-111 Suggested Solution This problem can be resolved if the rooms allocated for document attestation and submission are nearby or same room.
- 8. Trouble spots Process of purchasing stamp papers from tehsil to getting text typed on them from market. Problem Statement Time consuming process of agreement paper’s preparation. Suggested Solution Opening a extension outlet of stamp paper vendor in the college campus can make the process of agreement easier.
- 9. Trouble spots Process of making demand draft and submitting it in LT- 11. Problem Statement Time consuming process of making demand draft and submitting it in LT-11 . Suggested Solution Opting for online payment will be a feasible option.
- 10. • Through flowcharting , it becomes easier to understand the entire process. • Micro flowcharting provide deeper analysis of a particular area in a process. • Through micro analysis we are able to find out the real trouble spots. • We can work on root causes of problem instead of revolving around the trivial causes.