The document describes the Project module functionality in an information management system. It outlines two user roles - Institution Data Entry and Institution Administrator. The Institution Data Entry can add, edit, delete and view project records, and send to the Institution Administrator. The Institution Administrator receives records and can publish, edit, delete or reject project records. It provides step-by-step instructions for adding a new project record as the Institution Data Entry user.

1. Information Management System
“Project Module"
The Project module is an integrated part of System. The back
end system of the Projects module enables system
administrators to Add/Update/ Delete and View Projects' data.
There are two users responsible for administrating Projects
Module
Institution Data Entry
The Institution Data Entry is
assigned for institution by
Institution Administrator and has
authority to
- Add Projects’ Records.
- Edit/Delete Projects’ Records that
are added but not yet sent to
Institution Administrator.
- Display Projects’ Records Status.
Institution Administrator
The Institution Administrator
receives Projects’ records from Data
Entry and has authority to:
- Publish Projects’ records.
- Edit Projects’ records.
- Delete Projects’ records.
- Reject Projects’ records.

2. Adding a New Project
• Login to back end interface by typing Data Entry username and password which
was assigned to him by Institution Admin then click login
The backend main page is displayed
• Click Modules link. The Modules main page is displayed
• Click Projects link in the Modules main page. The Projects main page is displayed
Data Entry Administrator

3. Projects main page Main Back end Interface
• Click Add New link in the Projects main page .The Add-Edit Projects main page is
displayed .
• Type the Projects’ information in the displayed form then click Submit then Exit .
• click work in progress in the Projects main page . The Project record is added but not
sent to the institution admin.
• To delete a record, select the Project record then click Delete. The record will be
deleted.

4. Add- Edit pageWork in progress
• To update a record, select the Project record then click Edit ,then change the fields to
be updated and click Submit .
• To send an Project record to Institution Admin for approval, select the Project record
need to be sent then click Send
After sending the record to the institution Admin, data Entry has no right to edit or delete that record until
returned to him by Institution Admin
• To View an Project record, Click View

5. • To display records sent to Institution admin but not yet published click “To be
published” , All Projects’ records sent to Institution admin but not yet published will
be displayed.
• To display records approved by Institution Admin and published to front end, click
Published , All Published Projects’ records will be displayed.
• To display records that are rejected by institution Admin and return back to Data
Entry to edit or delete, click Rejected by Publisher , All rejected Projects’ records will
be displayed.
To be published Page

6. • Login to back end interface by typing Institution Admin username and
password then click login
• The Back end main page is displayed
• Click Modules link. The Modules main page is displayed.
• Click Projects link in the Modules main page. The Projects main page is
displayed
• The Institution Admin can click on to be published to revise the record details.
• If the record accepted by the Institution Admin, select the record name then
click publish , The record will be published on the front end interface.
Publish Projects’ records
Institution Administrator

7. To be published PagePublished Page