The document summarizes the roles and responsibilities of two users who administer a News module within an information management system. The Institution Data Entry user can add, edit, delete, and view news records but cannot publish them. The Institution Administrator receives news records from the Data Entry user and has the authority to publish, edit, delete, reject, or return records to the Data Entry user. The document outlines the steps each user takes to perform common tasks within the News module.

1. Information Management System
“News Module"
The News module is an integrated part of System. The back end
system of the News module enables system administrators to
Add/Update/ Delete and View News data.
There are two users responsible for administrating News
Module
Institution Data Entry
The Institution Data Entry is
assigned for institution by
Institution Administrator and has
authority to
- Add News Records.
- Edit/Delete News Records that are
added but not yet sent to
Institution Administrator.
- Display News Records Status.
Institution Administrator
The Institution Administrator
receives News records from Data
Entry and has authority to:
- Publish News records.
- Edit News records.
- Delete News records.
- Reject News records.

2. Adding a New News
• Login to back end interface by typing Data Entry username and password which
was assigned to him by Institution Admin then click login
The backend main page is displayed
• Click Modules link. The Modules main page is displayed
• Click News link in the Modules main page. The News main page is displayed
Data Entry Administrator

3. News main page Main Back end Interface
• Click Add New link in the News main page .The Add-Edit News main page is
displayed .
• Type the News information in the displayed form then click Submit then Exit .
• click work in progress in the News main page . The News record is added but not
sent to the institution admin.
• To delete a record, select the News record then click Delete. The record will be
deleted.

4. Add- Edit pageWork in progress
• To update a record, select the News record then click Edit ,then change the fields to
be updated and click Submit .
• To send an News record to Institution Admin for approval, select the News record
need to be sent then click Send
After sending the record to the institution Admin, data Entry has no right to edit or delete that record until
returned to him by Institution Admin
• To View an News record, Click View

5. • To display records sent to Institution admin but not yet published click “To be
published” , All News records sent to Institution admin but not yet published will be
displayed.
• To display records approved by Institution Admin and published to front end, click
Published , All Published Newss records will be displayed.
• To display records that are rejected by institution Admin and return back to Data
Entry to edit or delete, click Rejected by Publisher , All rejected News records will be
displayed.
To be published Page

6. • Login to back end interface by typing Institution Admin username and
password then click login
• The Back end main page is displayed
• Click Modules link. The Modules main page is displayed.
• Click News link in the Modules main page. The News main page is displayed
• The Institution Admin can click on to be published to revise the record details.
• If the record accepted by the Institution Admin, select the record name then
click publish , The record will be published on the front end interface.
Publish News records
Institution Administrator

7. To be published PagePublished Page