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Project Management Overview for PM Leaders
The document provides an overview of project management principles and practices, emphasizing the project management cycle which includes planning, managing, tracking, reporting, and collaboration. It outlines tools like Gantt charts and Kanban boards, and stresses the importance of effective communication and alignment within project teams. Additionally, it highlights the role of project managers as facilitators of efficiency rather than mere administrative support.
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Project Management Overview for PM Leaders
- 1. Project Management Overviewfor Leaders Jeff Thaler - Head of Program Management, GroupM US linkedin.com/in/jeffthaler/ June 10, 2020
- 2. How the project wasbriefed How the team understood it How it was designed How the project was developed How the consultant described it How it was documented How it was deployed How the customer was billed How it was supported What the customer really needed
- 3. PROJECT MANAGEMENT CYCLE & SUITE 01OVERVIEW 02 PLAN 03 MANAGE 04 TRACK 05 REPORT 06 COLLABORATE
- 4. PROGRAM MANAGEMENT CYCLE& SUITE Project Management Plan ManageReport Track Gantt Chart Kanban Board Data Analysis REDUCTIONS • effort & errors • gaps & redundancies • ramp-up & cycle time • costs IMPROVEMENTS • quality / speed • scope control • communication • talent attraction / retention • margin SHIFTS • distractions >> deliverables • crisis >> clients • intervention >> innovation • defense >> offense Collaborate Collab. Platform
- 5. PROGRAM MANAGEMENT CYCLE& SUITE Project Management Plan ManageReport Track Gantt Chart REDUCTIONS • effort & errors • gaps & redundancies • ramp-up & cycle time • costs IMPROVEMENTS • quality / speed • scope control • communication • talent attraction / retention • margin SHIFTS • distractions >> deliverables • crisis >> clients • intervention >> innovation • defense >> offense Collaborate
- 6. PLANNING “It’s tough tomake predictions . . . . . . especially about the future.” - Yogi Berra
- 7. Team Briefed, Aligned & Assembled Objectives, Parameters (Reqs) &Current-State Understood Solution & Measures of Success Defined Detailed Solution Designed / Documented Deliverables, Communication & Training Materials Completed & Tested Solution, Comms & Training Launched SUCCESS CRITERIA WORK BREAKDOWN STRUCTURE - PHASES Brief & Briefing Findings Report (WHY) Solution Recommendation (WHAT) Solution Blueprint (HOW) e.g. - how much time / cost; how staffed; how developed; how tested, how deployed Solution, Comms and Training Process & Materials POC > Alpha > Beta > MVP > 1.O > 2.0 etc. MILESTONE ACTIVITY or DELIVERABLE DeployInitiate Discover Define Design DevelopPHASES iD5
- 8. PHASE Stage StageStage Stage PHASE WORKBREAKDOWN STRUCTURE - PHASES, STAGES, STEPS, TASKS, SUBTASKS Step StepStep StepStep StepStep Step Task TaskTask TaskTask TaskTask TaskTask TaskTask TaskTask TaskTask Task Sub-task Sub-taskSub-task Sub-taskSub-task Sub-taskSub-task Sub-taskSub-task Sub-taskSub-task Sub-taskSub-task Sub-taskSub-task Sub-task Sub-task Sub-taskSub-task Sub-taskSub-task Sub-taskSub-task Sub-taskSub-task Sub-taskSub-task Sub-taskSub-task Sub-taskSub-task Sub-task STAGES STEPS TASKS SUB-TASKS DeployInitiate Discover Define Design DevelopPHASES iD5
- 9. GANTT CHART Classic project planningtool that allows waterfall planning (and tracking) of activities & deliverables over time Gantt Chart – MS Project PROGRAM MANAGEMENT CYCLE & SUITE
- 11. PLANNING “In preparing for battle,I have always found that plans are useless but planning is indispensable.” - Dwight D. Eisenhower
- 12. KANBAN A process &tool for cross-functional teams to leverage plans and self- manage their activities & deliverables PROGRAM MANAGEMENT CYCLE & SUITE Project Management Plan ManageReport Track Kanban Board Collaborate
- 13. KANBAN A process &tool for cross-functional teams to leverage plans and self- manage their activities & deliverables Kanban Board - Trello PROGRAM MANAGEMENT CYCLE & SUITE
- 16. PROGRAM MANAGEMENT CYCLE& SUITE Collaborate Project Management Plan ManageReport Track Data TRACK Compares estimated progress to actual progress (EvA) and assists in forecasting completion date, risk, etc.
- 17. TRACK Compares estimated progress toactual progress (EvA) and assists in forecasting completion date, risk, etc. PROGRAM MANAGEMENT CYCLE & SUITE Burn Up Chart - Excel
- 18. PERFORMANCE REPORT Conveys analysis about project progress,health, as well as state of major activities, deliverables, risks, corrections, challenges & opportunities PROGRAM MANAGEMENT CYCLE & SUITE Project Management Plan ManageReport Track Analysis Collaborate
- 19. PERFORMANCE REPORT Conveys analysis about project progress,health, as well as state of major activities, deliverables, risks, corrections, challenges & opportunities PROGRAM MANAGEMENT CYCLE & SUITE Performance Report – MS Excel & PowerPoint
- 20. MICROSOFT TEAMS A platformthat combines persistent chat, meeting management, video meetings, file storage & application integration PROGRAM MANAGEMENT CYCLE & SUITE Project Management Plan ManageReport Track Collaborate Collab. Platform
- 21. PROGRAM MANAGEMENT CYCLE& SUITE COLLABORATION A platform that combines persistent chat, meeting management, video meetings, file storage & application integration Collaboration Platform – Microsoft Teams
- 22. PROJECT MANAGERS Project Managers. . . Project Managers ARE NOT . . . • Drive: - Planning - Management - Tracking - Reporting - Collaboration • Focus on increasing efficiency in light of quality & efficacy parameters • Practice fire-prevention to avoid fire-fighting • Apply specialized strategies, tactics, and tools to balance the triple constraint • Enable specialists to focus on their areas of expertise • Glorified Admin Assistants • Operations / Finance • Conference Room Bookers • Note Takers • IT Support • Like others, will take on these tasks when necessary to benefit the whole Scope Time Budget
- 23. PROGRAM MANAGEMENT CYCLE& SUITE Project Management Plan ManageReport Track Gantt Chart Kanban Board Data Analysis REDUCTIONS • effort & errors • gaps & redundancies • ramp-up & cycle time • costs IMPROVEMENTS • quality / speed • scope control • communication • talent attraction / retention • margin SHIFTS • distractions >> deliverables • crisis >> clients • intervention >> innovation • defense >> offense Collaborate Collab. Platform