A brief and simple summary of the Advantages and the Functions of a Typical Program Management Office

1. key functions and advantages
introducing
PMOs
By: Khalid Noor Mohammed

2. Advantages of a PMO
The result is improved operational efficiency and effectiveness
De-links most of the
Initiation, Planning,
Monitoring & Control
responsibilities from the
PMs and entrusts such
critical works to the hands
of experienced PMO
team.
Makes PMs focus on
Execution of what has been
planned so as to enable
them to "do it right first“,
and Close what has been
executed so that resources
can be released to other
projects ASAP.
Builds Organizational Process
Assets (OPAs), on a continuous
basis, through templates,
documentation of lessons
learned, archiving the
knowledge-base for future
estimation, institutionalization
of lessons learned, and
planning for preventive
actions.

3. REPORTING PROJECT
STATUS TO UPPER
MANAGEMENT
Key Functions of a PMO

4. DEVELOPING AND
IMPLEMENTING STANDARD
METHODOLOGIES
Key Functions of a PMO

5. MONITORING AND
CONTROLLING PROJECT
PERFORMANCE
Key Functions of a PMO

6. DEVELOPING PROJECT
MANAGEMENT
COMPETENCIES,
INCLUDING TRAINING
Key Functions of a PMO

7. IMPLEMENTING AND
OPERATING A ENTERPRISE
PROJECT MANAGEMENT
INFORMATION SYSTEM
(EPM)
Key Functions of a PMO

8. ADVISING UPPER
MANAGEMENT
Key Functions of a PMO

9. COORDINATING AMONG
PROJECT AND PROJECT
MANAGERS
Key Functions of a PMO

10. DEVELOPING AND
MAINTAINING A PROJECT
SCOREBOARD
Key Functions of a PMO

11. PROMOTING PROJECT
MANAGEMENT CULTURE
WITHIN THE
ORGANIZATION
Key Functions of a PMO

12. MARKETING &
COMMUNICATION OF ITS
VALUE
See next slide for a full list paraphrased differently
Key Functions of a PMO

13. AnotherPerspective
• Drive project cycle times down
• Facilitate choosing the right project mix
• Develop and maintain an executive cockpit,
through key portfolios
• Track and report progress (high level)
• Mentoring
• Responsible for automation tools
• Help Desk
• Facilitate use of the minimum necessary
methodology
• Corrective action on enterprise-wide basis
• Facilitate the Governance Board
• Prioritization of the project portfolio
• Help projects in trouble
• Develop project management training strategies
• Marketing & communication of its value
• Repository for Project Archives
Key Functions of a PMO

14. At the end of the Day
It’s all about Execution.

15. Yalla!
Let everyone in your organization
Know about the PMO
Share your experiences with the PMO
with everybody
Spread the Message!

16. ?
Want to know more…
Khalidchinoy@gmail.com