The document outlines the lifecycle of a service project for Rotary International, detailing planning, organizing, resource acquisition, implementation, evaluation, and promotion. It emphasizes the importance of community assessments and project partnerships, illustrated by a maternal and child health initiative. Various resources and best practices are provided to help clubs effectively conduct their projects and share their impact.

1. 2014 ROTARY INTERNATIONAL CONVENTION
Lifecycle of a Service Project:
An Interactive Experience

2. Panelists:
Carlos Frum
Tamie Koop
Salwa El-Haddad
Warwick Pleass
John McLaren
TAKE ACTION, EXCHANGE IDEAS, JOIN LEADERS

3. Planning and Organizing
• REFER TO Communities in Action: A Guide to
Effective Projects to help with goals & timeline.
• CONDUCT A COMMUNITY ASSESSMENT
• USE THE PROJECT LIFECYCLE DISCUSSION
GROUP
• CREATE A PROJECT PLAN
• SET SERVICE GOALS

4. 1. Find a host/partner/friend
Planning and Organizing

5. 2. Survey to ascertain needs
a. By host on site
b. By stakeholder (e.g. government)
c. By partner (e.g. international agency)
Planning and Organizing

6. 3. Determinants of Plan
a. Needs
b. Host capabilities
c. Size of project
d. Time allocated
Planning and Organizing

7. 4. The importance of details
a. Safety
b. Camaraderie
c. Schedule
Planning and Organizing

8. Area of Focus: Maternal and Child Health
Project -- Give Kids a Smile
Partnership with Waukesha Community
Dental Clinic, Wisconsin, USA
Club awarded a District Grant to use DDF.
Award was $3000.00
Planning and Organizing

9. Acquiring Resources
• WORK WITH PARTNERS
• OBTAIN FUNDING
• SOLICIT IN-KIND DONATIONS
• FIND VOLUNTEERS
• ORGANIZE A PROJECT FAIR

10. Example projects and how resources were acquires successfully.
Acquiring Resources

11. Now that you have a plan and resources, you're ready to get started.
SHARE PROJECT NEWS
Use the Project Lifecycle Resources group to update volunteers, community supporters,
and club members on your progress and last-minute needs. Remember to post a link to
the group on your club website.
Implementation

12. • Endorsement
• Community engagement: training and
project ownership
• WASH
Example projects:
1. Water Supply in Roma Village, Fiji
2. Water Supply in Wai District School
3. Safe Drinking Water for Fijian Rural
Communities
Implementation

13. • UPDATE YOUR SERVICE GOALS
Rotary Club Central
• SHARE BEST PRACTICES
Project Lifecycle Resources group
• SUBMIT THE FINAL REPORT
Grant application tool
• PROMOTE YOUR PROJECT
Rotary Showcase
Evaluation and Promotion

14. • Set measurable progression points prior to commencing the project
• Identify a recorder for the purpose of recording progress on the project
• Identify the project sign off team (look to them being independent where
possible)
• Review project sustainability,
• Identify skill transfer facilitated through the project
• Identify on going needs
• Who are the external parties with an interest in the project –what are their
needs and how have they been met
• Evaluation needs to be built into a project from the beginning?
Evaluation and Promotion

15. RELATED WEBINARS
• Lifecycle of a Service Project:
– Overview and Introduction
– Planning and Organizing
– Acquiring Resources
– Project Implementation
– Evaluating and Promoting
(coming soon)
• Share Your Impact! Best Practices for
Telling Your Service Story
• Grant Management Best Practices
• An Introduction to Rotary's
Crowdsourcing Platform (Rotary
Ideas)
• Posting a Project Seeking Support
• Promoting Posted Projects
• Supporting a Project
• Rotary Club Central: What's in it for
you?
RELATED DOCUMENTS
• Communities in Action: A Guide to
Effective Projects
• Community Assessment Tools
• Club Service Projects Committee
Manual
• Grant Management Manual
• Donations-in-kind Best Practices
Guide
• Rotary’s Areas of Focus guide
Related Webinars and Documents

16. THANK YOU!