Maersk Oil was looking for a project management tool to standardize reporting and make it easier for project managers to access correct information daily. They selected WorkPoint, which provides intuitive email and document management. It allows them to meet EU documentation requirements by keeping all information for at least five years. WorkPoint offers efficient project and case management through standardized workflows and affiliating all relevant information to projects.

1. EFFICIENT PROJECT MANAGEMENT
with intuitive email and
document management
WorkPoint
Cloud - hybrid - 365

2. Maerskreceivedan
efficientproject
managementtool
Maersk Oil was in need of a reporting tool
to make it easier for the project managers
on a day-to-day basis. It was to ensure
uniform execution of all projects. It has
also made it easier for the employees of
the organisation to find and retrieve the
correct information, as the structure for
the journaling of emails and documents
has been standardised.
”We have received an intuitive and easy
tool for journaling. It is very much the
ability to standardise that adds value
to our organisation. We are completely
convinced that we meet the EU-require-
ments for documentation and safeke-
eping all information for at least five
years.”
Carsten Mols Poulsen,
Head of Other Projects
WorkPoint is a business-strategic solution for
project management, building atop SharePoint
and completing Office. The dynamic structure
of WorkPoint is also available on tablets and
smartphones.
QUALITY ASSURANCE AND OVERSIGHT
with WorkPoint project management system
Systemise the projects
WorkPoint offers a common and single user interface – a central cockpit
for managing all processes of a project, and in addition, intuitive email
and document management.
WorkPoint is an efficient project management tool, affording overview and
oversight of all current projects (portfolio management) as well as tracking
progress of individual projects. By utilising systematic gate and phase ma-
nagement, WorkPoint guides you easily and safely throughout the project
to the last phase of reviewing. As such, gate management ensures that you
do not enter a new phase of the project until all tasks and requirements are
met in the current phase.
Utilising WorkPoint’s workflows for risk management and quality
assurance, you achieve a high and uniform quality in the execution of
projects. Additionally, WorkPoint’s phase management supports the
project model (method) of your choice.
Documents, emails, stakeholders, as well information and master
data are affiliated with the individual project
Automated version management of documents ensures all chan-
ges and approvals are always registered
Efficient management of emails with quick and easy filing to the
case by drag and drop. Intelligent suggestions for journaling as
well as automated journaling
Find or retrieve all information and history of a project quickly
and easily
Automatic, intelligent meta-tagging saves time and resources
spent by the user and ensure quality metadata on emails and
documents
Portfolio management with efficient measuring of project progress
and optional export to Excel
Integration with MS Project

3. WorkPoint – efficient project management
Efficient case management with
standardised workflows and procedures
WorkPoint offers efficient case and document management in all processes,
resulting in uniform oversight of all cases in the organisation, as well as af-
filiating all clients, stakeholders, information, masterdata, documents, and
emails to individual cases. Automated versioning of documents ensures that
all changes and approvals are always registered.
Contacts management with
intuitive document and email management
Gain an overview of contacts, correspondence, and current tasks. Work-
Point’s contacts management system offers you the complete overview of
collaboration partners and meetings as well as the entire correspondence of
the organisation. Adding to this, it affords access to important documents,
agreements, collaborative work with partners, and more.
Journal important emails and attachments directly to a folder
Many companies receive critical information and documents via email. Work-
Point ensures important emails do not end up in the inbox of the individual
employee, but are viewable by all, and are instantly affiliated with the case or
project, the emails concern. By utilising the simple drag and drop functionality in
Outlook, emails and attachments can be affiliated directly to a folder/archive.
Efficient management of workflows and processes
WorkPoint is an efficient tool for managing workflows and processes. If you
need to systemise procedures and workflows, WorkPoint easily and elegantly
guides you through all the phases. WorkPoint is a robust tool to manage the
allocation and execution of tasks, ensuring high quality and minimises the risk
for human errors. In addition, it affords an efficient reviewing tool. for menne-
skelige fejl. Hertil får I et effektivt evalueringsværktøj.
Quick and easy integration with Office
WorkPoint structures all data through SharePoint and bridges the gap
to the Microsoft Office suite – e.g. MS Outlook, Word, Excel, and Power-
Point.
By employing WorkPoint, you are afforded a standard, configurable
solution tailored to the sector, covering the need for completely ef-
ficient project management. By integrating WorkPoint with Office it
is now possible to link emails, attachments, various documents, and
contacts in Outlook to a specific project.
Compose WorkPoint so the solution
suits your requirements
Build and expand upon WorkPoint to make it suit your requirements –
whether you are in need of a coordinator of business-critical processes,
or are oriented towards case or project management.
Centralcockpitforefficientworkflows
WorkPoint is cockpit from where you can
manage all processes and workflows. As
a consequence, there is no need to switch
from one system to another.
WorkPoint has several approaches to manage
the processes. In some organisations, focus
is aimed at case management or project
management, while others are more focused
on sales management. Common to all, is that
efficient management of emails and docu-
ments has become a business-critical factor.
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4. The solution is developed by:
BE READY TO FLY FROM DAY ONE
– no time-consuming or costly development
Navigate safely in the cloud
Try WorkPoint 365 for 30 days – entirely free
WorkPoint 365* is a business-strategic Cloud-solution, taking full
advantage of SharePoint 365, integrating with Microsoft Office 365.
An ideal solution for the company wishing to simply focus on the work
to be done – without having to divide attention with the operation,
maintenance, and installation of updates.
*Options will vary according to platform
ChecklistTo do-listManual
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Standard SharePoint
SharePoint is the foundation, but
from there, a solution needs to be
developed from the ground up.
Specialist development
Specialist development of SharePoint
is a time-consuming and costly pro-
cess. It is risky, and a great amount
of knowledge, management, and
oversight are needed.
WorkPoint
A strong foundation and turn-key
solution, ready to use.
Developing business-critical processes in SharePoint
requires a lot of specialist development in order to
achieve the full benefits of the platform. It is a very
time consuming and costly process. In addition, it is
risky, because the outcome of the finished solution is
unknown.
WorkPoint is a standard solution building atop Sha-
rePoint, tried and tested in an array of industries. The
financial investment and the complexity of specialist
development of SharePoint are all avoided entirely.
WorkPoint is available in three versions: Hybrid, Cloud, or
365 (license or lease).
Select a lease agreement and avoid concerns about
operating costs, crashes, server updates, or software
upgrades. With a per-user-per-month solution, there is
no contingencies. This makes the solution appropriate
for even smaller organisations with an expressed need
for document and project management.