This document discusses GWP's program cycle management and monitoring processes. It outlines GWP's strategy, programming cycle, and annual work planning. It also describes GWP's various reporting mechanisms, including annual reports, monthly narrative reports, and biannual outcome mapping monitoring. The document notes some areas for improving reporting, such as better linking results to the results framework and expressing results numerically. It proposes a new "intermediate progress report" and timeline for developing the 2012 work plan and budget.

1. GWP’s Programme Cycle Management GWP Regional Days 15-17 August 2011 Stockholm

2. Results-based management 2

3. Programme Cycle ManagementBased on Outcome Mapping “Results”: Influence on the partners with whom we are working “Plausible links” between activities/interventions and desired outcomes Derived from the GWP Strategy: 4 goals 12 outcome challenges 18 strategic elements 3

4. Outcome Mapping Programming Cycle 4

5. GWP Strategy:how we create and deliver value to achieve our vision 5

6. GWP Work Breakdown Structure 6

7. Annual Programme Sequence 7

8. 8 GWP’s Programme Management

9. GWP’s 2009-2013 Work Programme One 2009-2013 Global Strategic Plan, based on global agenda including: GWPO Secretariat Technical Committee 13 2009-2013 Regional Strategic Plans based on regional agendas - one for each region 9

10. Monitoring and Reporting Annual Report: “GWP In Action” Monthly narrative reports – NewsFlow: driven by the Communications Units Quarterly financial reports: driven by the Finance and Administration Unit “Bi-annual” Outcome Mapping monitoring against progress markers: driven by Network Operation Unit agreed at Sept 2010 Regional Days carried out once so far (ref. May 2011 reports) 10

11. Analysis of NewsFlow activity reports-interventions in “strategic elements”: 11

12. 12 Bi-Annual Monitoring – Sept 2010:

13. Analysis of 2010 monitoring info: Real progress across all 4 goals Analysis of progress markers pre-identified on 3 levels: 13

14. Initial data: 14

16. Monthly Report

17. Progress Markers (Outcome Mapping) ReportRoom for improvement in terms of formulating progress markers (at the planning stage): some are too vaguely formulated others are too ambitious. 15

18. Reportingcan still be improved: Do a better job of linking our “results” and “stories” to the “GWP results-framework” 16

19. Reportingcan still be improved: GWPO Secretariat is not yet making full use of the information reported, for the purpose of learning about GWP thematic breadth and achievements Need to do a better job of expressing results numerically: value for money cost/benefit analysis 17

20. “Intermediate” Progress Report Requested by May 2011 Steering Committee to be implemented in 2012 (for 2011 report) More analytical and critical reporting 18

21. “Intermediate” Progress Report Proposed report structure - 1 report for each of GWPO, TEC and 13 Regions (15 reports total): Planned: What did we say we would do? Achieved: What have we actually done? “activities” and “outcomes” Analysis: How are we doing? Discussion/recommendations: Lessons, challenges and recommendations 19

22. “Intermediate” Progress Report Who is going to prepare this report? Network Officer and Regional Coordinator Detailed Table of Contents to be presented to the Nov 2011 SC meeting When will the report be prepared? Jan-March period concurrent with 2011 Annual Report 20

23. Workplanning and Budgeting - 2012 Overall approach: Continue rolling out OM approach Ensure overall cohesiveness (in particular thematic) is improved Workplan template: Same template as last year Budget template: Same template as last year 21

24. Workplanning and Budgeting - 2012 Timeline for 2012 Workplan & Budget: 10 October 2011: GWPO and regions work plans & budgets ready 7-9 November 2011: GWPO presents a GWP work plan & budget overview to SC Post SC: comments from SC taken into account for final version of GWP 2012 work plan & budget 22