This document discusses GWP's program cycle management and monitoring processes. It outlines GWP's strategy, programming cycle, and annual work planning. It also describes GWP's various reporting mechanisms, including annual reports, monthly narrative reports, and biannual outcome mapping monitoring. The document notes some areas for improving reporting, such as better linking results to the results framework and expressing results numerically. It proposes a new "intermediate progress report" and timeline for developing the 2012 work plan and budget.

1. GWP’s Programme Cycle ManagementGWP Regional Days15-17 August 2011Stockholm

2. Results-based management2

3. Programme Cycle ManagementBased on Outcome Mapping“Results”:Influence on the partners with whom we are working“Plausible links” between activities/interventions and desired outcomesDerived from the GWP Strategy:4 goals12 outcome challenges18 strategic elements3

4. Outcome Mapping Programming Cycle4

5. GWP Strategy:how we create and deliver value to achieve our vision5

6. GWP Work Breakdown Structure6

7. Annual Programme Sequence7

8. 8GWP’s Programme Management

9. GWP’s 2009-2013 Work ProgrammeOne 2009-2013 Global Strategic Plan, based on global agenda including:GWPO SecretariatTechnical Committee13 2009-2013 Regional Strategic Plansbased on regional agendas - one for each region9

10. Monitoring and ReportingAnnual Report: “GWP In Action”Monthly narrative reports – NewsFlow:driven by the Communications UnitsQuarterly financial reports:driven by the Finance and Administration Unit“Bi-annual” Outcome Mapping monitoring against progress markers:driven by Network Operation Unitagreed at Sept 2010 Regional Dayscarried out once so far (ref. May 2011 reports)10

11. Analysis of NewsFlow activity reports-interventions in “strategic elements”:11

12. 12Bi-Annual Monitoring – Sept 2010:

13. Analysis of 2010 monitoring info:Real progress across all 4 goalsAnalysis of progress markers pre-identified on 3 levels:13

14. Initial data:14

15. Reportingcan still be improved:Analysis of the data/information!Understanding the connections between the different reporting mechanisms:Annual Report

16. Monthly Report

17. Progress Markers (Outcome Mapping) ReportRoom for improvement in terms of formulating progress markers (at the planning stage):some are too vaguely formulatedothers are too ambitious.15

18. Reportingcan still be improved:Do a better job of linking our “results” and “stories” to the “GWP results-framework”16

19. Reportingcan still be improved:GWPO Secretariat is not yet making full use of the information reported, for the purpose of learning about GWP thematic breadth and achievementsNeed to do a better job of expressing results numerically:value for moneycost/benefit analysis17

20. “Intermediate” Progress ReportRequested by May 2011 Steering Committeeto be implemented in 2012 (for 2011 report)More analytical and critical reporting18

21. “Intermediate” Progress ReportProposed report structure - 1 report for each of GWPO, TEC and 13 Regions (15 reports total):Planned: What did we say we would do?Achieved: What have we actually done?“activities” and “outcomes”Analysis: How are we doing?Discussion/recommendations: Lessons, challenges and recommendations19

22. “Intermediate” Progress ReportWho is going to prepare this report?Network Officer and Regional CoordinatorDetailed Table of Contents to be presented to the Nov 2011 SC meetingWhen will the report be prepared?Jan-March periodconcurrent with 2011 Annual Report20