Planning involves three elements
Forecasting future events or situations which are not within immediate control;
Preparing action to be taken to secure certain ends in the light of these forecast;
Forecasting the likely effects of such actions.
This document provides an overview of project procurement and contract management. It discusses key concepts like procurement management processes, contract administration, claims management, and payment processes. The procurement life cycle includes planning procurement, conducting procurements through bidding and selection, controlling procurements by managing vendor relationships and performance, and closing procurements upon completion. Effective contract and claims management aims to prevent and resolve disputes in a fair manner.
This document discusses project procurement management. It defines procurement management as the processes used to purchase or acquire resources from outside the project team. There are four key processes: plan procurements, conduct procurements, administer procurements, and close procurements. The document outlines these processes and provides details on procurement planning, contract types, procurement documents, negotiation tactics, and key procurement terms.
Checks budget availability
create a requisition
- Checks budget availability
- Requisition is routed to
- If budget available, requisition is
Assistant for budget check
approved
- If budget available, requisition
- If not, requisition is rejected
is approved
- Requisition is routed to Buyer
- If not, requisition is rejected
Buyer:
- Requisition is routed to Buyer
- Prepares solicitation documents
- Issues solicitation
- Evaluates bids
- Awards contract/PO
- Manages contract
34
Procurement Methods
Open Competition
Limited Competition
This document discusses the procurement cycle and the key steps involved. It begins with an introduction to the procurement cycle and what it entails. The main steps in the procurement cycle are then outlined as: need identification, procurement planning, requirement specification, tender solicitation, tender preparation, tender evaluation, contract award, and contract performance. Several important documents in the procurement cycle are also defined, such as requests for proposals, requests for information, requests for quotations, solicitations, offers, contracts and amendments/modifications. Finally, the "5R's in procurement" are listed as obtaining the right quality, quantity, price, place and time.
The document outlines the steps for procurement planning for a project. It includes defining the project scope and timeline, identifying required civil works, goods, and services, determining implementation sequence and schedule, selecting equipment packages, and choosing procurement methods. It also provides details on developing a procurement plan, packaging contracts, determining timing and addressing constraints, and establishing a schedule with critical dates. The procurement process consists of identifying needs and carrying out the full cycle of activities to fulfill those needs, from planning to contract execution and completion.
The document outlines key concepts in procurement management including definitions of tender, bidding documents, bid, technical specifications, contracts, WHO prequalification, post-qualification, back orders, and total price. It distinguishes between purchasing and procurement. The document also discusses strategic objectives for good pharmaceutical procurement including procuring the most cost-effective drugs in the right quantities, selecting reliable suppliers of high-quality products, ensuring timely delivery, and achieving the lowest possible total cost. Key principles of good pharmaceutical procurement are also presented.
The document provides an overview of procurement procedures for development projects funded by IFAD. It discusses the importance of proper procurement, responsibilities of various parties, regulatory frameworks, procurement methods, and key steps in the procurement process. The roles of the borrower/project management unit and IFAD are outlined. Misprocurement and the review of prequalification of bidders are also covered.
This document provides an introduction and overview of procurement processes. It discusses that procurement involves obtaining goods, works, and services through an appropriate process. A key goal of procurement processes is to ensure quality, economy, and timeliness. The process should also adhere to standards, provide fair opportunities, and ensure honesty, transparency, and confidentiality. Ethics in procurement include avoiding conflicts of interest and not accepting gifts. Responsible entities in procurement include the procuring entity, procurement committee, and technical evaluation committee. Their roles include preparing documents, evaluating bids, and making decisions. Guidelines for procurement include those from FIDIC, the World Bank, ADB, and national agencies.
This document provides an overview of project procurement and contract management. It discusses key concepts like procurement management processes, contract administration, claims management, and payment processes. The procurement life cycle includes planning procurement, conducting procurements through bidding and selection, controlling procurements by managing vendor relationships and performance, and closing procurements upon completion. Effective contract and claims management aims to prevent and resolve disputes in a fair manner.
This document discusses project procurement management. It defines procurement management as the processes used to purchase or acquire resources from outside the project team. There are four key processes: plan procurements, conduct procurements, administer procurements, and close procurements. The document outlines these processes and provides details on procurement planning, contract types, procurement documents, negotiation tactics, and key procurement terms.
Checks budget availability
create a requisition
- Checks budget availability
- Requisition is routed to
- If budget available, requisition is
Assistant for budget check
approved
- If budget available, requisition
- If not, requisition is rejected
is approved
- Requisition is routed to Buyer
- If not, requisition is rejected
Buyer:
- Requisition is routed to Buyer
- Prepares solicitation documents
- Issues solicitation
- Evaluates bids
- Awards contract/PO
- Manages contract
34
Procurement Methods
Open Competition
Limited Competition
This document discusses the procurement cycle and the key steps involved. It begins with an introduction to the procurement cycle and what it entails. The main steps in the procurement cycle are then outlined as: need identification, procurement planning, requirement specification, tender solicitation, tender preparation, tender evaluation, contract award, and contract performance. Several important documents in the procurement cycle are also defined, such as requests for proposals, requests for information, requests for quotations, solicitations, offers, contracts and amendments/modifications. Finally, the "5R's in procurement" are listed as obtaining the right quality, quantity, price, place and time.
The document outlines the steps for procurement planning for a project. It includes defining the project scope and timeline, identifying required civil works, goods, and services, determining implementation sequence and schedule, selecting equipment packages, and choosing procurement methods. It also provides details on developing a procurement plan, packaging contracts, determining timing and addressing constraints, and establishing a schedule with critical dates. The procurement process consists of identifying needs and carrying out the full cycle of activities to fulfill those needs, from planning to contract execution and completion.
The document outlines key concepts in procurement management including definitions of tender, bidding documents, bid, technical specifications, contracts, WHO prequalification, post-qualification, back orders, and total price. It distinguishes between purchasing and procurement. The document also discusses strategic objectives for good pharmaceutical procurement including procuring the most cost-effective drugs in the right quantities, selecting reliable suppliers of high-quality products, ensuring timely delivery, and achieving the lowest possible total cost. Key principles of good pharmaceutical procurement are also presented.
The document provides an overview of procurement procedures for development projects funded by IFAD. It discusses the importance of proper procurement, responsibilities of various parties, regulatory frameworks, procurement methods, and key steps in the procurement process. The roles of the borrower/project management unit and IFAD are outlined. Misprocurement and the review of prequalification of bidders are also covered.
This document provides an introduction and overview of procurement processes. It discusses that procurement involves obtaining goods, works, and services through an appropriate process. A key goal of procurement processes is to ensure quality, economy, and timeliness. The process should also adhere to standards, provide fair opportunities, and ensure honesty, transparency, and confidentiality. Ethics in procurement include avoiding conflicts of interest and not accepting gifts. Responsible entities in procurement include the procuring entity, procurement committee, and technical evaluation committee. Their roles include preparing documents, evaluating bids, and making decisions. Guidelines for procurement include those from FIDIC, the World Bank, ADB, and national agencies.
This document outlines various procurement methods used for government projects in Sri Lanka. It describes national competitive bidding (NCB) for projects valued under Rs. 300 million, international competitive bidding (ICB) for higher value or specialized projects, and limited bidding variants. It also covers shopping, direct contracting, repeat orders, force account, two-stage bidding, two-envelope submission, and pre-qualification of bidders - outlining the objectives and processes for each procurement method.
This document discusses the four main processes involved in project procurement management: plan procurement, conduct procurement, administer procurement, and close procurement.
It provides details on the inputs, tools and techniques, and outputs for each process. For plan procurement, it describes making make-or-buy decisions and developing procurement documents. Conduct procurement involves selecting sellers and awarding contracts. Administer procurement is managing contract performance through inspections, payments, and change requests. Close procurement completes each project procurement.
Procurement Management is one of the key aspect of project success. As a PM you whole need a solid understanding of different contract type, how your company specific procurement process works and how does general procurement process be conducted
Project Procurement Management involves processes to purchase or acquire products, services or results from outside the project team. It includes three main processes: Plan Procurements, Conduct Procurements, and Control Procurements. Plan Procurements involves documenting procurement decisions, specifying the approach, and identifying potential sellers. Conduct Procurements obtains seller responses, selects a seller, and awards a contract. Control Procurements manages procurement relationships, monitors contract performance, and makes changes as needed.
Procurement is the acquisition of goods, services, or works from an external source. It aims to obtain the best quality and cost while promoting fair competition. Considerations in procurement include speed, cost, quality, constraints, risk, ownership, and financing. Public sector procurement uses contracts to increase efficiency and transparency. E-procurement systems manage tenders online globally. Procurement types include single, stock, vendor-managed inventory, just-in-time, and just-in-sequence. Procurement fraud can involve dishonestly obtaining an advantage during the procurement process.
The document discusses Project Procurement Management as defined in PMBOK 12.0. It outlines the three key processes: Plan Procurement Management, Conduct Procurements, and Control Procurements. It also covers important concepts like the legal nature of contracts, the buyer-seller relationship, and trends/considerations for tailoring procurement in different project environments.
This document discusses contract management principles and practices. It defines a contract as a voluntary and legally binding agreement between two or more parties. Contract management involves creating, executing, and analyzing contracts to maximize performance while reducing risk. It also includes negotiating terms, ensuring compliance, and documenting changes. The document outlines the key elements of a contract as well as common contract types like fixed price, cost reimbursable, and time and material. It also describes the major phases of contract preparation, award, and administration. Tips provided for effective contract management include reading contracts thoroughly, establishing monitoring protocols, managing issues and variations, and documenting lessons learned.
The document discusses procurement planning for World Bank projects. It explains that procurement planning involves identifying procurement needs, deciding on contracting strategies, considering technical and supply factors, packaging of items, and choosing procurement procedures. The planning process also includes developing a procurement schedule that assesses lead times, administrative requirements, and contract performance to determine critical paths. The resulting procurement plan is an important tool that serves as an execution guide for procurement and a basis for reviews and audits.
Contract management is the process of managing
contract creation
execution and
analysis to maximize operational and financial performance at an organization, all while reducing financial risk.
The document discusses project procurement management. It describes the key inputs, tools and techniques, and outputs for planning procurements. Some important points covered include:
- The project management plan, requirements documentation, risk register, and other documents are used as inputs to determine procurement needs.
- Tools like make-or-buy analysis, expert judgment, and market research help evaluate whether to outsource work or keep it in-house.
- The output is a procurement management plan that documents purchasing decisions and identifies potential suppliers.
This document provides an overview of project procurement management. It discusses the key processes involved, which include planning procurements, conducting procurements, controlling procurements, and closing procurements. Different types of contracts are also outlined, including fixed-price, cost-reimbursable, and time and material contracts, along with their risks for buyers and sellers. Make-or-buy analysis and expert judgement are two techniques used in planning procurements. The outputs of the planning process include the procurement management plan, procurement statement of work, and procurement documents.
This document provides an overview of project procurement management processes and concepts for PMP certification preparation. It begins with an introduction to the 10 project management knowledge areas and the 4 procurement management processes from the PMBOK Guide. For each process, it outlines the inputs, tools and techniques, and outputs. It also includes examples of contract types, source selection criteria, and sample exam questions related to procurement management. The document aims to help participants understand the structure and approach of the session and benefit from the certification preparation material.
The document discusses the procurement process in SAP. It involves determining requirements through a purchase requisition or MRP, sourcing suppliers through requests for quotation, selecting vendors, and generating a purchase order. The purchasing, warehousing, and invoice verification departments are then involved in goods receipt, and invoice and payment processing. Special procurement types like stock transfers, subcontracting, and consignment are also outlined.
The document discusses the tender process for construction projects. It involves project definition, selecting tenderers, issuing tender documentation, criteria for selection, calling for tenders, tender meetings, amendments, submission and closing, tender analysis of work experience, price, company finances and personnel, ongoing projects, and conformity to conditions. Selection criteria include conformity, capability, innovation, price and construction period. Tenders can be rejected for noncompliance, incomplete details, too high or low prices, too much work in progress, insufficient finances, or unsatisfactory records.
The document discusses the key stages of contract management including monitoring performance, change management, dispute resolution, and financial management. It emphasizes establishing clear contract terms, monitoring delivery timelines and quality, handling changes appropriately, addressing disputes through remedies or termination, and ensuring timely payments. Effective contract management helps ensure all parties meet their obligations under the agreement.
The document discusses the roles and responsibilities of project managers and contract administrators in construction contract management and administration. It defines key terms like project, program, and operations. It outlines the main tasks involved in construction contract administration such as developing accurate bid documents, ensuring quality control, administering payments, and resolving disputes. It also discusses how project managers and contract administrators should work together to plan, schedule, procure, execute, track, and close out projects while meeting time, cost and quality objectives.
This document outlines the steps in defining a business need and developing a procurement strategy. The key steps are:
1. Define the business need by capturing requirements, obtaining stakeholder buy-in, and estimating budgets.
2. Develop a procurement strategy through activities like a team kick-off meeting, market research to identify potential solutions, defining success criteria, and agreeing on a procurement approach.
3. Evaluate and select suppliers by developing a pre-qualification strategy to filter suppliers, scoring and notifying suppliers, launching a tender, and further assessing and filtering suppliers to create a shortlist.
This chapter discusses project procurement management and outlines the key processes involved:
1) Procurement planning determines what and when to procure from external sources to reduce costs and access skills.
2) Solicitation planning involves documenting requirements and identifying potential vendors through requests for proposals or quotes.
3) The solicitation and source selection processes obtain proposals, evaluate vendors, and select the best supplier through a contract.
This document discusses the role of a Project Implementation Unit (PIU) in managing construction contracts and projects. It outlines the PIU's responsibilities in three key phases: execution, monitoring and control, and closure. During execution, the PIU directs project work, performs quality assurance, and distributes information to stakeholders. In monitoring and control, the PIU oversees project progress, manages changes, and reports performance. Finally, for closure the PIU completes the project/phase and closes procurement contracts by issuing completion certificates and collecting as-built documents. The document provides detailed steps for carrying out each of these responsibilities.
This document discusses procurement planning. It defines procurement planning and outlines the roles of user departments and procurement departments in developing procurement plans. It describes the contents of a procurement plan including activities, selection methods, cost estimates, time schedules and other relevant procurement information. The document emphasizes that procurement planning leads to benefits like best value for money, transparency, improved outcomes, and achieving objectives on time and within budget. It provides guidance on developing procurement plans, including identifying needs, determining selection methods, and obtaining necessary approvals.
This document provides guidance on utilizing the Department of General Services Acquisition Planning Tool (DGS-APT) for fiscal year 2017 acquisitions planning. It outlines the purpose of acquisition planning, relevant policies and laws, key roles and the acquisition planning process. The document describes how to navigate the DGS-APT electronic form, enter general information, metrics, and submit acquisition plans. Division staff are instructed to submit priority-ranked planned acquisitions for the next fiscal year by September 26th.
This document outlines various procurement methods used for government projects in Sri Lanka. It describes national competitive bidding (NCB) for projects valued under Rs. 300 million, international competitive bidding (ICB) for higher value or specialized projects, and limited bidding variants. It also covers shopping, direct contracting, repeat orders, force account, two-stage bidding, two-envelope submission, and pre-qualification of bidders - outlining the objectives and processes for each procurement method.
This document discusses the four main processes involved in project procurement management: plan procurement, conduct procurement, administer procurement, and close procurement.
It provides details on the inputs, tools and techniques, and outputs for each process. For plan procurement, it describes making make-or-buy decisions and developing procurement documents. Conduct procurement involves selecting sellers and awarding contracts. Administer procurement is managing contract performance through inspections, payments, and change requests. Close procurement completes each project procurement.
Procurement Management is one of the key aspect of project success. As a PM you whole need a solid understanding of different contract type, how your company specific procurement process works and how does general procurement process be conducted
Project Procurement Management involves processes to purchase or acquire products, services or results from outside the project team. It includes three main processes: Plan Procurements, Conduct Procurements, and Control Procurements. Plan Procurements involves documenting procurement decisions, specifying the approach, and identifying potential sellers. Conduct Procurements obtains seller responses, selects a seller, and awards a contract. Control Procurements manages procurement relationships, monitors contract performance, and makes changes as needed.
Procurement is the acquisition of goods, services, or works from an external source. It aims to obtain the best quality and cost while promoting fair competition. Considerations in procurement include speed, cost, quality, constraints, risk, ownership, and financing. Public sector procurement uses contracts to increase efficiency and transparency. E-procurement systems manage tenders online globally. Procurement types include single, stock, vendor-managed inventory, just-in-time, and just-in-sequence. Procurement fraud can involve dishonestly obtaining an advantage during the procurement process.
The document discusses Project Procurement Management as defined in PMBOK 12.0. It outlines the three key processes: Plan Procurement Management, Conduct Procurements, and Control Procurements. It also covers important concepts like the legal nature of contracts, the buyer-seller relationship, and trends/considerations for tailoring procurement in different project environments.
This document discusses contract management principles and practices. It defines a contract as a voluntary and legally binding agreement between two or more parties. Contract management involves creating, executing, and analyzing contracts to maximize performance while reducing risk. It also includes negotiating terms, ensuring compliance, and documenting changes. The document outlines the key elements of a contract as well as common contract types like fixed price, cost reimbursable, and time and material. It also describes the major phases of contract preparation, award, and administration. Tips provided for effective contract management include reading contracts thoroughly, establishing monitoring protocols, managing issues and variations, and documenting lessons learned.
The document discusses procurement planning for World Bank projects. It explains that procurement planning involves identifying procurement needs, deciding on contracting strategies, considering technical and supply factors, packaging of items, and choosing procurement procedures. The planning process also includes developing a procurement schedule that assesses lead times, administrative requirements, and contract performance to determine critical paths. The resulting procurement plan is an important tool that serves as an execution guide for procurement and a basis for reviews and audits.
Contract management is the process of managing
contract creation
execution and
analysis to maximize operational and financial performance at an organization, all while reducing financial risk.
The document discusses project procurement management. It describes the key inputs, tools and techniques, and outputs for planning procurements. Some important points covered include:
- The project management plan, requirements documentation, risk register, and other documents are used as inputs to determine procurement needs.
- Tools like make-or-buy analysis, expert judgment, and market research help evaluate whether to outsource work or keep it in-house.
- The output is a procurement management plan that documents purchasing decisions and identifies potential suppliers.
This document provides an overview of project procurement management. It discusses the key processes involved, which include planning procurements, conducting procurements, controlling procurements, and closing procurements. Different types of contracts are also outlined, including fixed-price, cost-reimbursable, and time and material contracts, along with their risks for buyers and sellers. Make-or-buy analysis and expert judgement are two techniques used in planning procurements. The outputs of the planning process include the procurement management plan, procurement statement of work, and procurement documents.
This document provides an overview of project procurement management processes and concepts for PMP certification preparation. It begins with an introduction to the 10 project management knowledge areas and the 4 procurement management processes from the PMBOK Guide. For each process, it outlines the inputs, tools and techniques, and outputs. It also includes examples of contract types, source selection criteria, and sample exam questions related to procurement management. The document aims to help participants understand the structure and approach of the session and benefit from the certification preparation material.
The document discusses the procurement process in SAP. It involves determining requirements through a purchase requisition or MRP, sourcing suppliers through requests for quotation, selecting vendors, and generating a purchase order. The purchasing, warehousing, and invoice verification departments are then involved in goods receipt, and invoice and payment processing. Special procurement types like stock transfers, subcontracting, and consignment are also outlined.
The document discusses the tender process for construction projects. It involves project definition, selecting tenderers, issuing tender documentation, criteria for selection, calling for tenders, tender meetings, amendments, submission and closing, tender analysis of work experience, price, company finances and personnel, ongoing projects, and conformity to conditions. Selection criteria include conformity, capability, innovation, price and construction period. Tenders can be rejected for noncompliance, incomplete details, too high or low prices, too much work in progress, insufficient finances, or unsatisfactory records.
The document discusses the key stages of contract management including monitoring performance, change management, dispute resolution, and financial management. It emphasizes establishing clear contract terms, monitoring delivery timelines and quality, handling changes appropriately, addressing disputes through remedies or termination, and ensuring timely payments. Effective contract management helps ensure all parties meet their obligations under the agreement.
The document discusses the roles and responsibilities of project managers and contract administrators in construction contract management and administration. It defines key terms like project, program, and operations. It outlines the main tasks involved in construction contract administration such as developing accurate bid documents, ensuring quality control, administering payments, and resolving disputes. It also discusses how project managers and contract administrators should work together to plan, schedule, procure, execute, track, and close out projects while meeting time, cost and quality objectives.
This document outlines the steps in defining a business need and developing a procurement strategy. The key steps are:
1. Define the business need by capturing requirements, obtaining stakeholder buy-in, and estimating budgets.
2. Develop a procurement strategy through activities like a team kick-off meeting, market research to identify potential solutions, defining success criteria, and agreeing on a procurement approach.
3. Evaluate and select suppliers by developing a pre-qualification strategy to filter suppliers, scoring and notifying suppliers, launching a tender, and further assessing and filtering suppliers to create a shortlist.
This chapter discusses project procurement management and outlines the key processes involved:
1) Procurement planning determines what and when to procure from external sources to reduce costs and access skills.
2) Solicitation planning involves documenting requirements and identifying potential vendors through requests for proposals or quotes.
3) The solicitation and source selection processes obtain proposals, evaluate vendors, and select the best supplier through a contract.
This document discusses the role of a Project Implementation Unit (PIU) in managing construction contracts and projects. It outlines the PIU's responsibilities in three key phases: execution, monitoring and control, and closure. During execution, the PIU directs project work, performs quality assurance, and distributes information to stakeholders. In monitoring and control, the PIU oversees project progress, manages changes, and reports performance. Finally, for closure the PIU completes the project/phase and closes procurement contracts by issuing completion certificates and collecting as-built documents. The document provides detailed steps for carrying out each of these responsibilities.
This document discusses procurement planning. It defines procurement planning and outlines the roles of user departments and procurement departments in developing procurement plans. It describes the contents of a procurement plan including activities, selection methods, cost estimates, time schedules and other relevant procurement information. The document emphasizes that procurement planning leads to benefits like best value for money, transparency, improved outcomes, and achieving objectives on time and within budget. It provides guidance on developing procurement plans, including identifying needs, determining selection methods, and obtaining necessary approvals.
This document provides guidance on utilizing the Department of General Services Acquisition Planning Tool (DGS-APT) for fiscal year 2017 acquisitions planning. It outlines the purpose of acquisition planning, relevant policies and laws, key roles and the acquisition planning process. The document describes how to navigate the DGS-APT electronic form, enter general information, metrics, and submit acquisition plans. Division staff are instructed to submit priority-ranked planned acquisitions for the next fiscal year by September 26th.
Procurement involves acquiring the goods and services needed to support a project. For example, a BPO company launching a new health insurance account would need to procure equipment like computers, tables and chairs to implement the project. There are different types of contracts like fixed-price, cost-reimbursable, and time and materials that define the terms of agreements with suppliers. Project integration management is the most important project management function, bringing together all project planning and execution through activities such as developing plans, monitoring project performance, managing changes, and closing out the project upon completion.
MBA 572Project Management WorksheetsReprinted from The Project.docxandreecapon
MBA 572
Project Management Worksheets
Reprinted from The Project Manager’s Partner, Second Edition, by Michael Greer, copyright 2001. Reprinted by permission of the publisher, HRD Press, Amherst, MA, (800) 822-2801. www.hrdpress.comWorksheet: My Unique Project Life Cycle
Instructions: This tool will help you to create your own custom-tailored project life cycle—one that best reflects the unique requirements of your project’s deliverables and your organization. Refer to the first two columns as your “crib sheet,” then fill in the third column with between 3 and 7 broad phases which your project should employ. In the last column, note the key activities that will be essential to the success of each phase. (Continue on the back of the page, if necessary.)
Typical Project
Phases
Typical Project
Activities
My Project’s
Phases
My Project’s
Activities
Determine Need and Feasibility
Purpose: Confirm that project is needed, do-able; formal “go/no go” approval.
· Goal and concept definition
· Needs or market analysis
· Strategy definition
· Preliminary benefit/cost analysis
Create Project Plan
Purpose: Create formal document to guide project team as it executes project.
· Involve stakeholders in specifying and agreeing on project outcomes and methodology
· Create written record of assumptions, agreed-upon scope, resources, schedule, costs, etc.
· Obtain consensus and formal approval
Typical Project
Phases
Typical Project
Activities
My Project’s
Phases
My Project’s
Activities
Create Specifications for Deliverables
Purpose: Describe deliverables in substantial detail “on paper.”
· Create design plans, flowcharts, blueprints, media treatments, other “on paper” deliverables; descriptions and samples as appropriate
· Circulate and obtain feedback, revise, obtain formal approval
Create Deliverables
Purpose: Create prototypes, pieces; create full-blown, fully integrated deliverables
· Create all promised deliverables, in “chunks” or completely
· Provides planned services, execute planned activities, obtain formal approval
Test and Implement Deliverables
Purpose: Make sure project deliverables work as planned; turn over to sponsor for use
· Testing of deliverables (in whole or in part)
· Refinement, revision
· Full production, implementation, and final approval
SUMMARY OF KEY PROJECT MANAGER ACTIONS AND RESULTS
Below is a list of actions that project managers should take in order to successfully complete a project. Beside each action is a description of one or more specific results that the action should produce. Place a check mark (() beside each action and result that will be essential to your project’s success.
INITIATING
ACTION
RESULTS OF SUCCESSFUL PERFORMANCE
1. Demonstrate Project Need and Feasibility
· A document confirming that there is a need for the project deliverables and describing, in broad terms: the deliverables; the means of creating the deliverables; the costs of creating and implementing the de ...
FWD50 Agile/ Lean Workshop Slides - November 1
Ottawa Ontario, Canada. Authors/Presenters: Dan MurphyGlenn Waters, Ellen Grove, Craig Szelestowski - Thanks Team
The document discusses integration management and key project documents. It describes a project charter, project management plan, configuration management, and change control system. Integrated change control occurs throughout the project and involves identifying, approving, managing, and documenting all changes. Maintaining the project baseline is important when changes are made. Historical information and a project plan can help improve a new project manager's chances of success.
This document discusses monitoring and controlling projects, including:
1) Tracking project work against plans using tools like earned value management and identifying changes for integration control.
2) Verifying project scope is completed as planned and controlling scope changes.
3) Monitoring project schedules using tools like tracking Gantt charts and addressing delays.
4) The challenges of schedule control and keeping projects on time.
The document discusses project management for new product development. It outlines the key phases of product generating including market surveys, product definition, development, marketing, customer support and continuous improvement. It then provides details on project planning including defining work breakdown structures, milestones, activities, critical paths, buffers and allocating resources. An example case study of developing a new semiconductor metrology tool is also discussed.
Show of pac presentation process and templateDaveOrton4
The document outlines a product development process and product acceptance committee (PAC) for a company. The process involves idea generation, market research, business analysis, product development, and launch. A PAC template is provided for team members to present new product ideas, including an overview, benefits, resources required, return on investment, implementation plan, and conclusions. The PAC aims to provide a structured way to evaluate ideas and bring the best ones to life.
The document discusses project cost management, which involves planning, estimating, budgeting, financing, funding, managing and controlling costs to complete a project within an approved budget. It outlines the four main processes: 1) plan cost management, 2) estimate costs, 3) determine budget, and 4) control costs. Earned value management is a key technique for monitoring project performance and progress against the cost baseline.
The document discusses project implementation, including defining it as converting project inputs to outputs. It outlines key phases like project activation and operation. A project implementation plan is described as including a schedule, roles, stakeholder participation, structure, finances, reporting, and sustainability. Methods for implementation planning like Gantt charts are explained. Factors affecting success and challenges are listed. Effective management of implementation is emphasized as setting up systems and offices, recruiting staff, defining responsibilities, and establishing records and financial procedures.
Operations management involves directing and controlling processes to transform inputs into products and services. It is a set of decisions made by operations managers regarding strategic, process, quality, capacity, location, and operating issues. Key decisions include determining strategic priorities, improving processes, establishing quality objectives, determining system capacity and layout, and coordinating supply chain and resource planning. Operations management aims to attract more customers than competitors through product/process expertise and quick delivery.
Project Integration Management involves identifying, defining, combining, and coordinating the various processes and activities within a project. It includes developing the project charter and project management plan, directing and managing project execution according to the plan, monitoring and controlling the project work, performing integrated change control, and closing the project or phase. The project charter and management plan establish the scope, schedule, and cost baselines against which project performance is measured and changes are managed.
The document provides an overview of conducting a feasibility study for a proposed car cleaning service called "Car Care" located in Gujrat City. It discusses key factors like market assessment, demand estimation, and financial projections. A feasibility study determines if an idea is viable by analyzing its market potential, technical and operational requirements, financials, and other factors. The document outlines Car Care's proposed services, location, legal considerations, target customer segmentation, current demand gap in the market, and projected first year demand of over 319,500 cleanings.
Manual Project in Public Sector including the stages of initiation, preparation of PC-I,PC-2, Public Private Partnerships, Different modes of Public Private Partnerships, Appraisal including the Risk Assessment, Monitoring and Control and Closure stage of the project.
1) The document discusses guidelines for developing an effective project proposal, including defining the project objectives, activities, outputs, budget, and evaluation plan. It emphasizes developing clear and measurable indicators to monitor progress.
2) Key components of a strong proposal are identified as the background, objectives, activities, work plan, outputs and impacts, budget, and evaluation section. The proposal should demonstrate the project's benefits and feasibility.
3) Effective monitoring and evaluation is critical to measure a project's success in meeting its objectives and goals. The proposal must identify clear indicators to track changes resulting from the project's implementation.
The document provides guidance on making decisions that consider how they will affect the weakest and poorest people. It advises that when faced with uncertainty or selfish impulse, one should consider how a potential course of action might help or harm those most in need, and use that perspective to guide one's choice.
This document discusses project management and the Program Evaluation and Review Technique (PERT). It begins with introductions to project management and PERT. PERT is a statistical tool used to analyze tasks in a project and determine the minimum time needed. Key PERT concepts discussed include critical path, float, expected and normal times. The document provides a theoretical example and then applies PERT to an industrial example of assembling a switch board. Key steps of PERT execution are outlined. Questions about project management responsibilities are also addressed.
Cleaner production is a strategy to reduce risks to the population and environment by minimizing waste and emissions from processes, products, and services. It identifies deficiencies in production processes and proposes corrective measures. The implementation of cleaner production follows a series of steps: 1) starting the process and analyzing the current situation, 2) material/process analysis, 3) defining improvement options, 4) prioritizing options, 5) implementation planning, and 6) follow-up and evaluation. Benefits include reduced costs, waste, and pollution while improving company image and working conditions.
Optimizing Gradle Builds - Gradle DPE Tour Berlin 2024Sinan KOZAK
Sinan from the Delivery Hero mobile infrastructure engineering team shares a deep dive into performance acceleration with Gradle build cache optimizations. Sinan shares their journey into solving complex build-cache problems that affect Gradle builds. By understanding the challenges and solutions found in our journey, we aim to demonstrate the possibilities for faster builds. The case study reveals how overlapping outputs and cache misconfigurations led to significant increases in build times, especially as the project scaled up with numerous modules using Paparazzi tests. The journey from diagnosing to defeating cache issues offers invaluable lessons on maintaining cache integrity without sacrificing functionality.
Batteries -Introduction – Types of Batteries – discharging and charging of battery - characteristics of battery –battery rating- various tests on battery- – Primary battery: silver button cell- Secondary battery :Ni-Cd battery-modern battery: lithium ion battery-maintenance of batteries-choices of batteries for electric vehicle applications.
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A SYSTEMATIC RISK ASSESSMENT APPROACH FOR SECURING THE SMART IRRIGATION SYSTEMSIJNSA Journal
The smart irrigation system represents an innovative approach to optimize water usage in agricultural and landscaping practices. The integration of cutting-edge technologies, including sensors, actuators, and data analysis, empowers this system to provide accurate monitoring and control of irrigation processes by leveraging real-time environmental conditions. The main objective of a smart irrigation system is to optimize water efficiency, minimize expenses, and foster the adoption of sustainable water management methods. This paper conducts a systematic risk assessment by exploring the key components/assets and their functionalities in the smart irrigation system. The crucial role of sensors in gathering data on soil moisture, weather patterns, and plant well-being is emphasized in this system. These sensors enable intelligent decision-making in irrigation scheduling and water distribution, leading to enhanced water efficiency and sustainable water management practices. Actuators enable automated control of irrigation devices, ensuring precise and targeted water delivery to plants. Additionally, the paper addresses the potential threat and vulnerabilities associated with smart irrigation systems. It discusses limitations of the system, such as power constraints and computational capabilities, and calculates the potential security risks. The paper suggests possible risk treatment methods for effective secure system operation. In conclusion, the paper emphasizes the significant benefits of implementing smart irrigation systems, including improved water conservation, increased crop yield, and reduced environmental impact. Additionally, based on the security analysis conducted, the paper recommends the implementation of countermeasures and security approaches to address vulnerabilities and ensure the integrity and reliability of the system. By incorporating these measures, smart irrigation technology can revolutionize water management practices in agriculture, promoting sustainability, resource efficiency, and safeguarding against potential security threats.
Comparative analysis between traditional aquaponics and reconstructed aquapon...bijceesjournal
The aquaponic system of planting is a method that does not require soil usage. It is a method that only needs water, fish, lava rocks (a substitute for soil), and plants. Aquaponic systems are sustainable and environmentally friendly. Its use not only helps to plant in small spaces but also helps reduce artificial chemical use and minimizes excess water use, as aquaponics consumes 90% less water than soil-based gardening. The study applied a descriptive and experimental design to assess and compare conventional and reconstructed aquaponic methods for reproducing tomatoes. The researchers created an observation checklist to determine the significant factors of the study. The study aims to determine the significant difference between traditional aquaponics and reconstructed aquaponics systems propagating tomatoes in terms of height, weight, girth, and number of fruits. The reconstructed aquaponics system’s higher growth yield results in a much more nourished crop than the traditional aquaponics system. It is superior in its number of fruits, height, weight, and girth measurement. Moreover, the reconstructed aquaponics system is proven to eliminate all the hindrances present in the traditional aquaponics system, which are overcrowding of fish, algae growth, pest problems, contaminated water, and dead fish.
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Using recycled concrete aggregates (RCA) for pavements is crucial to achieving sustainability. Implementing RCA for new pavement can minimize carbon footprint, conserve natural resources, reduce harmful emissions, and lower life cycle costs. Compared to natural aggregate (NA), RCA pavement has fewer comprehensive studies and sustainability assessments.
Recycled Concrete Aggregate in Construction Part III
Procurement planning
1. 10/8/2015
1
1
Er. Satya Narayan Shah
B.Sc. In Mechanical Engineering (India)
MS in Manufacturing Engineering & Management (UK)
Email: er.snshah@gmail.com
Cell : 9851004366
August, 2015
“To be
prepared is
half thehalf the
victory.”
2
Procurement Procedure
• Formation procuring Unit -PPA -7(3)
• Formation Evaluation Committee-PPA -71
• Preparation of procurement Plan/strategy PPA -6
• Preparation of Estimate (> Rs. 25000.00)-PPA (5)p ( ) ( )
• Preparation of Bid document
• Opening of Bids
• Evaluation of bids
• Award of the contract
• Completion/Termination of the contract
3Er. Satya Narayan Shah
WORKING ON PLAN
Procurement Plan
Master Procurement Plan to be
Prepared- PPA (clause 6), PPR (clause
7)
– for a period of more than one year or in
making a procurement of an amountmaking a procurement of an amount
exceeding one hundred million Rupees
annually (Ten Crores).
• The master procurement plan to be approved
by the secretary of the Public Entity.
• To be up dated each fiscal year.
Procurement Plan
• Annual Procurement Plan to be Prepared-
PPR (clause 8)-
– In the cases where a Public Entity requires to make
procurement of an amount exceeding one million
Rupees annually.
• Annual procurement plan to be attached with
the annual program and budget of the next
fiscal.
• The annual procurement plan to be revised
and sent to its superior office, Treasury/
Controller Office and PPMO. 6
2. 10/8/2015
2
Procurement Planning and Budget Linkage:
Legal Reference {PPR 8 (5)}
The chief of the Public Entity shall, after
receiving the approved program and budget of
the current fiscal year, have to revise
accordingly the annual procurement plan
prepared pursuant to this Rule and approve it
and send one copy each of such plan to
– its superior office,
– Treasury and Controller Office, and
– Public Procurement Monitoring Office.
What is Planning?
Planning involves three elements
1. Forecasting future events or situations
which are not within immediate control;which are not within immediate control;
2. Preparing action to be taken to secure
certain ends in the light of these
forecast;
3. Forecasting the likely effects of such
actions.
Planning Process includes three major
components:
1. Information: A collection of facts
from which conclusions may be
drawn
Planning
drawn
2. Deliberation: Discussion of all
sides of a question, Careful
consideration
3. Instruction:A message describing
how something is to be done
Procurement PlanningProcurement Planning
Accurate & realistic planning & prioritization of
needs is:
an essential pre-requisite to effective
procurement
a key tool for monitoring project
10
a key tool for monitoring project
implementation
Best procurement practice takes time & the
process with various steps
Preparedness is crucial for successful procurement
Procurement at StartProcurement at Start--UpUp
Ideal Structure
Coherence with project objectives & annual work
plan
Desired Features of a Procurement Plan
Financial estimates in line overall funds allocation
Procurement methods in line with regulatory
framework
Realistic timing & scheduling of procurement
activities
11
Procurement Plan
• Establishment of the need for Sustainable
Procurement.
• Fix the procurement policy/strategy based
on the best purchasing option considering
requirements, risk, cost and otherq , ,
management issues.
The Australian Procurement and Construction Council’s (APCC)
defines sustainable procurement as “… a process whereby
organizations meet their needs for goods, services, works and utilities
in a way that achieves value for money on a whole of life basis in terms
of generating benefits not only for the organisation, but also to the
society and the economy, whilst minimizing damage to the
environment.”
3. 10/8/2015
3
Procurement Planning
Need and Importance
• Monitoring, supervision and control
• Resource management: organize people and
resource – Resource scheduling
• Assignments and responsibilities
• Cost saving
13
• Cost saving
• Identification of critical and non-critical
activities
• Timely completion of the project
• Theft, damage, loss, out dated, etc
• Other issues
Procurement Plan (need analysis)
The following questions should be answered
• what is the procurement aiming to achieve?
• Do we really need to purchase, or can the need be met in
another way?
• Can the quantity or scale of the goods, works or services be
reduced whilst achieving the same service delivery?
• Can alternative goods or service be used to meet this need?Can alternative goods or service be used to meet this need?
• Can the works, goods, service be specified to have improved
sustainability outcomes, including being able to serve a useful
purpose after its initial use?
• What information is available regarding sustainably-preferable
options for this purchasing requirement? Where can more
information be obtained about suitable alternatives?
• what happens to the product at the end-of-life?
• how does this procurement impact upon our (environmental/
social) objectives and policies?
Procurement Plan Deliverables
The Procurement Plan should include five
key Steps. The Procurement Steps are
• Requirement Step
• Requisition Step
• Solicitation - Selection Step
• Contract Administration Step
• Contract Closeout Step
Er. Satya Narayan Shah 15
Requirement Step
• Conduct market analysis to gain awareness of
the products / services that are available for
purchase.
• Perform a make vs. buy analysis.
• Estimate investment costs of the Procurement.
• Based on the Procurement Plan, obtain
authorization to proceed from appropriate
agency/ departments.
• Create a Project Procurement Teams
(Procurement Unit, Bid evaluation Committee,
etc.)
16
Requisition Step
• Verify that necessary specifications have
been provided.
• Prepare solicitation package (e.g. Bill of
quantity, IFB, Bid document, RFP etc.)
• Review by procurement team and, with
final approval of the IFB, RFP by Agency
Procurement Officer, send for publication
to news papers /e-procurement system.
17
Solicitation - Selection Step
• Issue the solicitation document (Bid,
RFP).
• Answer questions received from vendors
in a public forum (Pre-bid meeting based
on instructions published in IFB RFP)on instructions published in IFB, RFP).
• If necessary, prepare for vendor product
demonstrations, or oral presentations.
• Receive and Evaluate Proposals (by
Project Procurement Team)
18
4. 10/8/2015
4
Contract Administration Step
• Interpret specifications.
• Ensure that quality of the product or service is
maintained.
• Manage product warranties.
• Manage sub-contractors (if required by theManage sub contractors (if required by the
contract).
• Direct change management;
• Resolve contract disputes;
• Completion of the project;
• Terminate the contract;
• Manage contract risk associated with the project 19
Contract Closeout Step
• Verify product and services meet acceptance
criteria.
• Complete fiscal activities:
– Approve final payment (notify appropriate
accounts payable office),
U d t j t d ti it d– Update project and activity records,
– Close purchase order (notify appropriate
procurement office),
– Update contract file.
• Notify all the stakeholders, if required.
• Archive contract files/documents.
20
Procurement Plan
Master Procurement Plan
shall contain, the following matters:-
• Type, quantity and tentative estimated cost,
• Procurement method,
• Slice or package for maximizing competition,
• Tentative numbers of contracts,
• Pre-qualification proceedings (if required),
• Tentative time-table of proceedings,
• Any other matter as directed by PPMO
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Procurement Plan
• Annual Procurement Plan to be Prepared- PPR
(clause 8)-
– the following matters shall have to be stated
• The types of procurement,
• Possible package of procurement,
Ti t bl f t di• Time table of procurement proceedings,
– such as Preparation of specification, cost estimate,
bidding documents, notice for invitation, evaluation,
Acceptance, contract, commencement, and completion.
• Procurement method,
• Types of contracts, and
• Any other matter as directed by PPMO 24
5. 10/8/2015
5
Procurement Planning Contents
• Time table of procurement proceedings
should include the following:
– Specifications preparation (for the
procurement of goods),
– Cost estimation of procurement,
Preparation of sealed quotation form bidding– Preparation of sealed quotation form, bidding
documents or documents relating to proposal
for pre-qualification or request for proposal
(RFP) for consultancy service,
– Publication of a notice for invitation to sealed
quotation, pre-qualification proposal, bid or
request for the proposal of consultancy
services,
Procurement Planning Contents
• Time table of procurement proceedings
should include the following:
– Evaluation of sealed quotation, pre-
qualification proposal, bid or proposal for
consultancy service,y ,
– Approval of sealed quotation, pre-
qualification proposal, bid or request for
proposal for consultancy service,
– Endorsement of Contract,
– Commencement of the job, and
– Accomplishment of the job
Procurement Plan Contents
Project Details
Title: Procurement Plan (PP) for Civil Works [Period
between September 2010‐February 2012]
Project Name & ID: Road Sector Development Project
27
Project Name & ID: Road Sector Development Project
Additional Financing RSDP, AF
Loan/Credit/Grant No.:
Executing Agency: Department of Roads, MOPPW
Implementing Agency: Department of Roads,
Babarmahal, Kathmandu
Procurement Plan Contents
Activities Details
1. S No 2. Description of Works & Contract
ID No.
3. Prior/ Post Review 4. PP Status
5. Cost Estimate (NRs Million) 6. Method of Procurement
7. Proc. procedure: GoN or WB? 8. Bid document to WB
9 WB’ NOL Bid D 10 Bid I i i
28
9. WB’s NOL to Bid Doc 10. Bid Invitation
11. Public Opening of Bids 12. BER & Award Recommendation
to WB
13. WB’s NOL to Award
Recommendation
14. Contract Signing
15. Completion date of the
contract
16. Procurement at center/ district
17. Remarks
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ISSUES AND CHALLENGES
• Lack of clear concept of procurement planning.
• Generally, Procurement plan is prepared after the
approval of the budget, which in turn, often delays
procurementprocurement.
• Procuring Entities are not found keen in preparing
Procurement Plan.
• There are some contracts without approved budget &
Procurement Plan.