This document provides a logbook template for recording fire safety checks and procedures at a premises. It includes forms for recording testing of fire alarms, emergency lighting, fire extinguishers, evacuations drills, staff training, and maintenance performed by contractors. The logbook also outlines responsibilities for regular checks to be performed by both on-site staff and external competent persons. Recommended fire safety signs are listed, along with information on emergency lighting products.

1. PREVENT PLAN FOR HAZARD SITUATION
This logbook should be kept in a secure location.
This fire log book remains the property of owner
Fire log book contents
 Summary of checks and tests to be carried out by the occupier (local responsible person).
 Summary of checks and tests to be carried out by a competent person (e.g. service
engineer).
 Forms for recording checks and tests carried out by Sub Contractors (TNS & DALKIA)
- Fire alarm systems – Tests.
- Unplanned activations of the fire alarm system.
- Emergency lighting – Tests.
- Fire extinguishers and hose reel inspections.
- Emergency evacuations and drills
- Staff fire training record
 Forms for recording checks and tests carried out by a competent person (e.g. service
engineer)
- Fire alarm system – Tests, repairs and servicing
- Fire detection system – Tests, repairs and servicing
- Emergency lighting tests and repairs
- Fire extinguishers - record of tests, inspections, refills & repairs
- Hose reel tests & repairs
- Miscellaneous equipment – record of tests and repairs
- Checks and tests to be carried out by the occupier
(local responsible person)
The ‘local responsible person’ is the manager in control of the premise, or any other person
who has been given delegated responsibility out by the premises manager, owner, and client
or otherwise stated.

2. Fire Alarm System
Alarm test
As per
action plan
time
schedules
Operation of test switch and activation of system in accordance
with manufacturer’s recommendations / instructions.
Where call points (break glass) are installed, the alarm system
should be tested each week by using a test key.
All Break Glass Points are to be tested.
Emergency
Lighting TBC
Test the operation of the emergency light to ensure correct
operation in accordance with manufacturer’s recommendations
/ guidance using the test key (fish shape key)
Fire Fighting Equipment
Fire extinguishers
As per
action plan
time
schedules
Ensure extinguishers are in the correct location and that they
have not been damaged or discharged.
Fire hose reel
As per
action plan
time
schedules
Ensure that no leaks are apparent and that no damage has
occurred.
Fire Drills
Fire drills
As per
action plan
time
schedules
Full evacuation of the premises, in accordance with the
building's local evacuation procedure. This may include
evacuation to the outside or, where agreed, lateral evacuation
within the building. In certain locations it is recommended that
fire drills are undertaken at more regular intervals.
Fire training
Training
As per
action plan
time
schedules
Employees should receive annual refresher training and/or
instruction on what to do in the event of a fire.
In addition, particular members of staff may require additional
and more frequent training (e.g. those involved in Personal
Emergency Evacuation Plans).
Fire and Other Alarm Activations
Fire
As per
action plan
time
schedules
Must be recorded in this log book and reported to the Mall
Manager.

3. False alarms
As per
action plan
time
schedules
Record in the log book and arrange investigation.
Checks and tests to be carried out by a competent person
(e.g. service engineer)
Fire Alarm/Detection System
Alarm system
As per
action plan
time
schedules
Routine service.
Automatic fire
doors
As per
action plan
time
schedules
Check doors for correct operation.
Call points (Break
Glass)
As per
action plan
time
schedules
100% per visit
Heat detectors
As per
action plan
time
schedules
Routine service.
Smoke detectors
As per
action plan
time
schedules
Routine service.
Wet system
sprinklers
As per
action plan
time
schedules
Full service and test.
Emergency Lighting
Luminaries
As per
action plan
time
schedules
Routine Service alternating 1hr and 3 hr test.
Batteries

4. Self contained /
central battery
systems
As per
action plan
time
schedules
Routine service.
Fire Fighting Equipment & fixtures and fittings
Fire extinguishers
As per
action plan
time
schedules
Service and maintenance
Fire hose reel
As per
action plan
time
schedules
Full service and test.
Fire resistance of
floors, walls,
ceilings and doors
As per
action plan
time
schedules
Inspection
Fire alarm system - record of tests & visual inspections carried out
Weekly Testing By TNS
Date
Fire alarm
System
Door
closers
Automatic
detectors Remedial action taken
Please ensure Central
Control acknowledges
testing of alarm where
appropriate
Signature
Call
point
locati
on or
numb
er
Satisfact
ory yes /
no
Satisfact
ory
yes / no
Locati
on or
no.
Satisfact
ory yes /
no
Unplanned activation of the fire alarm system
E.g. fire or false alarm
(To be completed by Dalkia as and when a false alarm activates)
Date Cause of activation Remedial action taken Signature
Emergency lighting – record of tests
To be completed Daily, Monthly, Six Monthly, Yearly, Three Yearly
Date
Satisfactory
yes / no
Remedial action taken Signature
Fire extinguisher & hose reel inspections

5. To be completed Weekly & Monthly by Dalkia & TNS
Date Problems identified and remedial actions taken Signature
Emergency evacuations & drills
(To be completed by occupier & TNS)
Date
Evac.
time
Evac.
or drill
Location
Evacuation observed by
Name Comments / further actions Signature
Staff fire training record
(To be completed by TNS)
Date Duration Content of training
Name & Signature of
person who has received
training
Name of
trainer
(TNS)
Automatic fire detection systems, repairs & servicing
(To be completed Monthly, Quarterly, annually, three yearly & 2-3 year cleaning by a
competent person e.g. service engineer TNS)
Date Equipment
Reason for
visit
Action taken Signature
Emergency lighting tests & repairs:
Luminaries and standby batteries and inverters
(To be completed monthly, 6 monthly, yearly and 3 yearly by competent person e.g. service
engineer) Dalkia
Date
Equipment
Remedial action taken SignatureType, location
or number
Working
Yes / No
Description of
fault
Fire extinguishers
- record of tests, inspections, refills & repairs
(To be completed annually by competent person e.g. service engineer (TNS)
Date
Location, no. or
test certificate no.
Inspected
or tested
Satisfactory
yes / no
Remedial action taken Signature
* Where a test certificate is issued, this number should be quoted in the Location or Number
column and the corresponding test certificate must be attached to this Log Book.
Hose reel tests & repairs
(To be completed annually by competent person e.g. service engineer (TNS)
Date
Hose reel
Problems identified and remedial actions taken SignatureLocation or
number
Working
Y/N

6. Record of tests, Service & Repairs Wet Sprinkler System
(To be completed by competent person e.g. service engineer Dalkia monthly & annually
Date
Items tested I.E.
Flow rate &
inspection
carried out
Satisfactory
Yes / no
Remedial action taken Signature
Fire resistance of floors, walls, ceilings & doors
(To be completed by competent person e.g. service engineer (TNS) Annually)
Date Items tested
Satisfactory
Yes / no
Remedial action taken Signature
Visual inspections notices & signs log
(To be completed by competent person e.g. service engineer TNS) Yearly
Date
A visual
inspection
carried out in
location?
Satisfactory
Yes / no
Remedial action taken Signature
EXAMPLE ONLY FOR TRAINING
Unplanned activation of the fire alarm system
E.g. fire or false alarm
(To be completed by Dalkia as and when a false alarm activates
Date Cause of activation Remedial action taken Signature
01.09.0
7
Failure in loop 4 TNS to repair following quotation
04.09.0
7
MCP broken glass Repair carried out by TNS
05.09.0
7
False alarm from KFC Non required as smoke from cooking,
instructed KFC to clean air extraction
systems.
FIRE EVACUATION PROCEDURE DAY SHIFT
ACTION IN THE EVENT OF RAISING THE ALARM AND TO
EVACUATE THE BUILDING
WHO, WHEN, WHERE & WHY

7. MANAGEMENT OFFICE COMPL EMPLOYEES (ARABIAN CENTRES)
1- All between the hours of 08:00 & 01.30
2- All Management office areas (Arabian Centres) Ground
floor.
3-To preserve life, Property, Environment & Reputation
and above all YOURSELF
ACTIONS:
First if you discover a fire:
1- Proceed to the nearest door in your office, on entering the Management area corridor close the
door behind you. Do not stop to collect personal belongings.
2- Raise the alarm by activating the break glass unit in the main corridor.
3- Portable fire extinguishers may be used to assist evacuation ONLY if trained and you are not
putting your life in danger.
If you hear the alarm:
1. Evacuate the premises immediately by the nearest available exit. Do not stop to collect
personal belongings.
A. Primary Fire Escape Route
1. Exit office(s) you are now in the Management corridor, turn to your left, Mall
Manager straight on all walk towards the door way at the bottom of the corridor,
turn right onto the corridor towards the door. At the final exit from the
Management area, turn to your right.
2. Proceed along Mall walk way.
3. Access Turn right at Gate 4 area
4. Proceed through Gate 4 main entrance doors
1. Proceed through the car park to the area of the waste compactors area

8. 2. On arrival at the waste compactor area turn right towards the external
concrete wall
3. Follow the concrete wall until you get to the fire assembly point sign.
4. On arrival at the fire assembly point your name will be taken to ensure
that all employees have left the building
B. Secondary Fire Escape Route
Exit office(s) you are now in the Management corridor, turn to your left, Mall Manager
straight on all walk towards the door way at the bottom of the corridor, turn right onto the
corridor towards the door. At the final exit from the Management area, turn to your Left.
1. Proceed down the Mall walkway towards the food court area.
2. On arrival at the food court area, turn to your immediate left towards the
escalators.
3. On arrival at the escalators turn to your right towards the fire exit door along
the front of the food court outlets.
4. On arrival at the fire exit door, proceed through it and walk down the
corridor, on arrival at the end of the corridor turn to your left through the
fire exit door next to the roller shutter.
5. On arrival outside the area of the LPG tank, walk across the road to the
concrete path, turn left and follow the path until you reach the Fire Assembly
point sign.
6. On arrival at the fire assembly point your name will be taken to ensure that
all employees have left the building
Points to remember
1. Close any doors behind you.
2. The Fire Marshall will notify if required other personnel and request they
evacuate the work areas using their fire emergency procedures and report to the
designated fire assembly point (S).
3. Once at the fire assembly point the fire Marshall will conduct a head
count and confirm all personnel are accounted for.
4. THE Mall MANAGER WILL CONFIRM TO THE GENERAL MANAGER THAT
ALL PERONNEL ARE ACCOUNTED FOR AND ARE ALL SAFE.
NO PERSONNEL MUST RE-ENTER THE OFFICE UNTIL THE FIRE MARSHALL STATES THAT IT IS
SAFE TO RETURN.
RECCOMENDED SIGNS/PRODUCTS

9. Suitable for most timber, steel and aluminum door constructions up to a maximum mass of
200kg and a maximum height of 2500mm
Available in two different lengths of 1200mm and 840mm which are suitable for a maximum
door width of 1300mm and 940mm respectively
Devices are suitable for doors with a minimum clear opening width down to 500mm. This can
be reduced to 350mm when the side latch bolts are not required
 Unique Touch bar design
 Suitable for use on single doors and the first opening leaf of rebated double doors
 Non-handed - suitable for both left and right handed doors
 Conforms to EN1125 Classification 37611422B
 Colour: Silver
Signs to be displayed in Mall Common areas I.E. stairs, corridors, food court areas, back of
house, car park (Gate 4) Mall walkways ect

10. Signs to be displayed in common areas, I.E. rest rooms, Offices ECT
Sign to be displayed in locations where the current signs are faded and require replace Hose
reel sign and is usually fitted near the hose reel and details the method of operation in the
event of fire.

11. Sign to be displayed in the Security Control room and Management areas
Sign to be displayed above ALL Dry Powder fire extinguishers
This is a semi-rigid plastic Identification sign and is usually fitted above the fire extinguisher

12. Signs to be displayed above ALL Carbon Dioxide fire extinguishers
This is a semi-rigid plastic Identification sign and is usually fitted above the fire extinguisher
To be displayed at all control valve locations
Fire alarm calls point sign and is usually fitted near the fire alarm call point to indicate more
clearly their location. BREAK GLASS POINTS (BGP)
Directional signs required stairs, corridors ECT (fire exit ahead)

13. Directional signs required stairs, corridors ECT (fire exit down)
Directional signs required stairs, corridors ECT (fire exit left)
Directional signs required stairs, corridors ECT (fire exit right)

14. Directional signs required stairs, corridors ECT (fire exit down left)
Directional signs required stairs, corridors ECT (fire exit down right)
Assembly Point sign and is usually fitted externally to indicate a safe area in the event of fire.
Assembly points A, B & C

15. Signs to be displayed on side of push bar system
Manufactured in brass finish complete with one meter length of brass chain and cable. Wall
and ceiling brackets. Supplied with polycarbonate pictogram. C/w lamp. Interior use only.
 MODE MAINTAINED
 LAMP TYPE 8w T5
 BATTERY 2.4v 4Ah
 DURATION 3 HOURS
 WEIGHT 2.0KG
 DIMENSIONS H 390 x W 310 x D 50mm
Operation
In its normal state the light is illuminated, and should have a permanent 240v ac supply, in
order to charge the internal battery, this is indicated by a LED on the unit. On failure of the
mains supply the LED will go out and the internal battery will light the fitting.
Emergency light for Stairways

16. Manufactured from a polycarbonate base. IP65 bulkhead. Clear fresnel diffuser. Hinged gear
tray, c/w lamp. Dual purpose operation, easily wired for non-maintained or maintained.
Suitable for internal or external use.
 Supply 240ac
 MODE Dual
 LAMP TYPE 8W T5
 POWER CON 7VA
 BATTERY 12V 14AH
 DURATION 3 HOURS
 WEIGHT 1.2KG
 OUTPUT 100 LUMENS
 DIMENSIONS
H 355 x W 115 x D 76 mm
Operation (Non Maintained)
In its normal state the light is not illuminated, but it should have a permanent 240v ac supply, in
order to charge the internal battery, this is indicated by a LED on the unit. On failure of the
mains supply the LED will go out and the internal battery will light the fitting.
Operation (Maintained)
In its normal state the light is illuminated, and should have a permanent 240v ac supply, in
order to charge the internal battery, this is indicated by a LED on the unit. On failure of the
mains supply the LED will go out and the internal battery will light the fitting.

17. This is a 240v ac x 8 Watt Non Maintained emergency light exit box; it comes complete with the
legend. Interior use only
 MODE NON MAINTAINED
 LAMP TYPE 8w T5
 OUTPUT EMERGENCY 100 Lumens
 EMERGENCY DURATION 3 HOURS
 WEIGHT 1.4 kg
 POWER CON 6VA
 DIMENSIONS 380 x 190 x 60mm
Operation
In its normal state the light is not illuminated, but it should have a permanent 240v ac supply, in
order to charge the internal battery, this is indicated by a LED on the unit. On failure of the
mains supply the LED will go out and the internal battery will light the fitting.
Creating an effective sign system
The Code lists seven elements that must be addressed to create an effective sign system,
 Correct choice of sign design should provide clear, unambiguous instruction that will
lead people directly to a final exit out of a building.
 Location of signs Incorrect positioning can cause confusion and in the case of an
emergency; could be life threatening. There are basic principles for sign positioning.
These include defining the shortest travel distance from various evacuation starting
points to the escape route. If at any place there is a choice of two escape routes of equal
travel distance, both routes should be indicated by a separate series of signs. The Code
expands upon these points, clearly defining the principles surrounding the subject of
sign location.
 Mounting Height Signs are often mounted at unusual heights. Quite commonly a final
exit sign is mounted in the middle of the door, as though it were a design feature. Fitting

18. in with the decor should not be a consideration in overall sign system design. The Code
offers clear advice on mounting heights and deserves careful study.
 The use of supplementary text Supplementary text helps to ensure that the meaning of
the graphical symbol, now compulsory on all fire safety signs, is fully understood and
may convey additional information. Again the Code offers good advice.
 Uses of Arrows are probable the clearest and most common of all the graphical symbols
found in everyday life. But, if used incorrectly, they can result in people getting lost. At
best this can lead to frustration, at worst it may result in life loss. Arrows must be used
with care, correct identification of direction on an escape route is critical and once again
the code offers excellent advice on the use of directional arrows.
 Sign Size does matter when it comes to signs. Sign size is calculated according to the
furthest distance from which it is required to be read. The size of sign necessary to
achieve this criterion will depend upon both the viewing distance and the illumination of
the sign. This section of the code offers comprehensive tables enabling correct
calculation for sign size for both internally and externally illuminated signs.
 Position of signs is here that the Code excels. This section describes various scenarios
found on escape routes. With the use of clear illustrations it shows the type of sign
required and how it should be positioned. The code also offers information referring to
the correct use of supplementary text, sign location and fixing methods.
Blue mandatory sign, usually placed about eye height and can be fixed to fire doors, store room
doors, cellar doors etc
Blue mandatory sign, usually placed about eye height and can be fixed to fire doors, store room
doors, cellar doors etc.

19. FIRE EXTINGUISHER INFORMATION TO ASSIST ALL USERS
POWDER
Capacity: 6Kg
Fire rating: 34A - 183B
Height (mm): 515
Cylinder Dias (mm): 165
Overall width (mm): 220
Filled weight (kg): 9.28
Range of throw (meters): 5/6
Discharge time (sects): 16
Working pressure at 20ºC (bar)
Temp range (ºC): 0 to 60
BS EN3 Approved: Yes

20. Carbon Dioxide is a time proven clean agent. Non conductive CO2 is particularly effective in
confined areas, where there is a risk from flammable liquids, being non-toxic and leaving no
residue CO2 will not harm food, fabrics, machinery or electrical equipment.
SAFE FOR USE ON ELECTRICAL FIRES
CE - YOUR REASSURANCE OF SAFETY
 Capacity : 2Kg
 Fire rating : 34B
 Height (mm) : 510
 Cylinder Dias (mm) : 118
 Overall width (mm) : 190
 Filled weight (kg) : 5.5
 Range of throw (meters) : 3/4.5
 Discharge time (sects) : 12
 Working pressure at 15ºC (bar g) : 49.9
 Temp range (ºC) : -20 to +60
 BS EN3 Approved : Yes
FIRE EXTINGUISHERS NOTES TO ASSSIT ALL USERS
WATER
Water extinguishers are ideal for use against class a fires involving wood, paper; textiles and
other class a risk.
DRY POWDER
Dry powder extinguishers are ideal for use against class A, B & C fires. Highly effective against
petrol and volatile liquids which makes them ideal for vehicle protection. A good all-rounder
makes dry powder an excellent choice for both industrial and domestic premises.

21. AFFF FOAM
Spray foam extinguishers are ideal for use against class A & B fires. Highly effective against
petrol and volatile liquids, forming a flame smothering seal over the surface and hence also
preventing re-ignition, ideal for multi risk usage in areas such as workshops and garages. The 6
Liter model is ideal for shops and offices where less weight is preferred.
Co2 (CARBON DIOXIDE)
Carbon Dioxide is a time proven clean agent. Nonconductive CO2 is particularly effective in
confined areas, where there is a risk from flammable liquids, being non-toxic and leaving no
residue CO2 will not harm food, fabrics, machinery or electrical equipment.
A jockey pump is a small pump connected to a fire sprinkler system and is intended to maintain
pressure in a fire protection piping system to an artificially high level so that the operation of a
single fire sprinkler will cause an appreciable pressure drop which will be easily sensed by the
fire pump automatic controller, causing the fire pump to start. The jockey pump is essentially a
portion of the fire pump's control system
Fire alarm system - record of tests & visual inspections carried out
Weekly Testing By TNS/ Dalkia SA
Date
Fire alarm
System
Door
closers
Automatic
detectors Remedial action taken
Please ensure Central
Control acknowledges
testing of alarm where
appropriate
Sign
Call
point
locati
on or
numb
er
Satisfa
ctory
yes /
no
Satisfact
ory
yes / no
Locati
on or
no.
Satisfact
ory yes /
no
01.09.0
7
001 Yes N/A N/A N/A Control informed
08.09.0
7
002 Yes N/A N/A N/A Control informed
15.09.0
7
003 Yes N/A N/A N/A Control informed
22.09.0
7
004 Yes N/A N/A N/A Control informed
29.09.0
7
005 No N/A N/A N/A Replace of broken glass to
be carried out 06.09.07
The above is to just show you the example only for the knowledge,
EXAMPLE ONLY FOR TRAINING
Fire extinguisher & hose reel inspections
To be completed Weekly & Monthly by Dalkia & TNS

22. Date Problems identified and remedial actions taken Signature
01.09.07 FHR external 8. informed TNS to quote and repair
02.09.07 Fire extinguisher discharged – re charge completed
07.09.07 FHR no nozzle broken – TNS to quote and replace
20.10.07 Fire extinguisher missing – Quotation and replace

24. Best Regards
Faisal Farooq