1. EU-FARM
FINAL STEERING COMMITTEE
MEETING
17 April 2012
Establishing Farmer Register System in Kosovo
EU FARM
Service Contract No: 2010/251-122
— An EU funded project managed by the European Commission Liaison Office to Kosovo
An EU funded Project managed by the European Commission Liaison Office to Kosovo Implemented by:

2. 2
Agenda
 Welcome
 Presentation of the eFR application
 Activities Implemented from the Last SC
 Presentation of the Final Report
 Conclusions
An EU funded Project managed by the European Commission Liaison OfficeAn EU funded Project managed by the European Commission Liaison Office to Kosovo Implemented by:

3. 3
An EU funded Project managed by the European Commission Liaison OfficeAn EU funded Project managed by the European Commission Liaison Office to Kosovo Implemented by:
eFR

4. 4
An EU funded Project managed by the European Commission Liaison OfficeAn EU funded Project managed by the European Commission Liaison Office to Kosovo Implemented by:
eFR

5. 5
An EU funded Project managed by the European Commission Liaison OfficeAn EU funded Project managed by the European Commission Liaison Office to Kosovo Implemented by:
eFR
• Together with sLPIS form the first sub-
systems of the future IACS in Kosovo
• Perfectly Integrated
• Developed using Open Source
Technology and Local Programming
Experience

6. 6
An EU funded Project managed by the European Commission Liaison OfficeAn EU funded Project managed by the European Commission Liaison Office to Kosovo Implemented by:
eFR
• 82% of the records are validated and NIF
numbers are Generated
– Distribution of Farmer Registration
Ceritificates
• More than 80 staff members from MAFRD,
SAK and Municipalities have been trained
to use it

7. 7
eFR / sLPIS web-GIS functionality
The background image is the
orthophoto used for the area
declaration managed in the
sLPIS
The geographical coordinates
are taken automatically into the
web-form after clicking to the
position of the farm
All farmers registered have the
location stored in the GIS
database

8. 8
efR
STAISTICAL DATA OF
THE FARM:
Use of agricultural land in
ha, separated by owned
and leased areas;
Information on special
agricultural activity linked
to land use;
Type and number of
livestock;

9. 9eFR - Internal control of the data
Obligatory check:
category A error
Validity filters on
data type and
possible content –
varning messages
Permissions for
functions related to
data quality (like
printing)

10. 10
FARMER
REGISTER
CERTIFICATE
This one page certificate proves
that the farmer has been
successfully registered in the
eFR system, and it contains the
unique farmer register ID
number, the NIF. It can only be
generated by the eFR web
application, saved in PDF and
printed.

11. 11Activities Implemented from the
last SC
• A 1.5 Definition of Inputs for Testing and
Loading the Farmer Register
– Quality Controls on initial Data Entry
– Testing of the Beta version of the Final
eFR
– Migration of Data from prototype to Final

12. 12Activities Implemented from the
last SC
• A 1.8 Organizational Structure to
Implement the Farmer Register
– Technical Report with Recommendations
– Draft MoU
– Problem to address: Clarification of
Responsibilities of Municipality
Agricultural Officers

13. 13Activities Implemented from the
last SC
• A 1.9 Development of the eFR
– System fully develped and tested
– System deployed on the server of
MAFRD
– Link with other datasources (sLPIS,
Vineyard Cadaster, Animal I&R,
Applications Database)
– Source code entirely open, documented
and passed on to Beneficiary

14. 14Activities Implemented from the
last SC
• A 1.10 Update and Maintenance
Procedure
– Procedure manual describing the entire
workflow, processes, jobs and
responsibilities.
– Basis for trainings

15. 15Activities Implemented from the
last SC
• A 1.11 Documentation of the Farmer
Register
– Data model of the database
– User manuals
– Administrator manuals
Basis for future developments

16. 16Activities Implemented from the
last SC
A 1.12 Capacity Building and Transfer of Know How
- Training to use eFR
- Training for administration of eFR
- Mobile On-the-Job Trainings
A 2.3 Support for development of data exchange
between MAFRD and SAK
- Use of Statistical Software tools for analysis and data
linkage with eFR

17. 17Activities Implemented from the
last SC
• A 1.13 Implementation of the Farmer
Register
– System has been implemented on
MAFRD infrastructure and is available
inside and outside the Governmental
Network
– System is fully functional

18. 18Activities Implemented from the
last SC
• A 1.14 Loading the data into the Farmer
Register, Full implementation
– A high number of quality checks have
been performed on the data, in order to
insure and maintain quality
– Staff was train to identify and handle
errors
– Further work is needed in order to insure
consistency of the statistical data.

19. 19
Presentation of the Final Report

20. 20
Final Report - Results
1. Set up and implement Farmer Register within
MAFRD for whole Kosovo territory in order to:
– a) prepare Kosovo for the implementation of the national
agriculture and rural development programme in line with
the acquis;
– b) implement a system that links and use data from the
other systems related to agriculture;
– c) provide information on the current structure of
agricultural holdings for better planning and executing
Register.

21. 21
Final Report - Results
1. Set up and implement Farmer Register within
MAFRD for whole Kosovo territory in order to:
– d) provide information to the statistical systems of Kosovo
regarding the overall structure of agricultural
holdings;
– e) incorporate information from different administrative
sources to update the Farmer Register.

22. 22
Final Report - Results
2. Institutional strengthening of the SAK –
Agriculture and Environment Department to be
able to:
– a) use the data from different data from Agriculture
registers to prepare better samples and agriculture
surveys;
– b) combine the data from registers with their own data to
create reliable reports to the public and other users and
reduce the need of collecting data already exist in other
sources.
– c) data exchange between MAFRD and SOK is developed

23. 23
Final Report - Components
Component 1. Set up and implement Farmer
Register within MAFRD for whole Kosovo
territory in order to

24. 24
Final Report – Components
Component 2: Institutional strengthening of the
SAK – Agriculture and Environment Department
for the Aquis Communautaire

25. 25
Final Report – Organization
STEERING COMMITTEE
LONG TERM EXPERTS (TL, KE2)
WORKING GROUPS (EU FARM STEs +
National Experts)
Project Director
Project Coordinator
Administrative Staff

26. 26
Final Report – Resource
Allocation
Reporting Period Dates TL &
KE 2
SSTE JST
E
Interim Report 08.11.2010-
19.11.2011
298 42 67
Final Report
(difference only)
20.11.2011-
18.04.2012
190 158 881
TOTAL 08.11.2010-
18.04.2012
488 200 948

27. 27
Final Report – Costing/Incidentals
Categories Budget Approved R emaining
€ 20,100.00 € 20,100.00 € 0.00
€ 3,750.00 € 3,750.00 € 0.00
€ 47,500.00 € 28,408.00 € 19,092.00
€ 1,075.00 € 1,075.00 € 0.00
€ 10,350.00 € 10,350.00 € 0.00
Total € 45,000.00 € 39,926.00 € 5,074.00
Reserve
Total Reserve € 22,225.00 € 17,424.00 € 4,801.00
Total € 150,000.00 € 121,033.00 € 28,967.00
Study visit in an EU Member State (5 days)
Total Study visit
Seminar on the future development and use of Farmer Register
Total Seminar
Information campaign
Total information campaign
Training for SOK and MAFRD employees on administration of Farmer Register
Total training
Training for SOK and MAFRD employees on the use of Farmer Register
Total training
Cost for developing the farm register database and software licences acquisition.

28. 28FinalReport-Trainings
EU FARM trainings and workshops
Name Date Purpose Major subjects
7/28/2011
eFR Data Collection Process
The IACS in Romania 12/21/2011 Case Study
13,14/02/2012
Administrative data source linkage 20-24/02/2012
Use of the eFR 27,28/03/2012
Administration of the eFR 29,30/03/2012
Strategy towards a Kosovo Farm
Register
Selection approach for the
Kosovo FR
Comparision Romania/Slovenia, the IACS
system, Technical approach and Strategy
for Kosovo FR
17/10 / /21/10 -
2011
Training of municipal officers
on eFR data collection
process
Presentation of the eFR, the Applicaton
Form, stages of the process
Legal framework, Components, Detailed
analysis of IACS processes
Farmer registration and data
collection
Familiarize the muncipal
officers with the eFR and the
data collection
Direct Payments in agriculture for 2012,
Previous Registration Campaign,
Procedures and Methodology, the eFR
data entry module
Identifying errorsand
qualifying the quality of data
from the electronic farm
register and other data
sources
Basic SPSS, Good Statistical
Practices,SPSS and the eFR, MS
Access and the eFR, MS Excel and the
eFR
On-the-job trainings at municipal
level 27/02/2012
21/03/2012
Support the Municipal Officers
in the process of collecting
and registration farmer
information into the eFR
application
Identifying errors, Avoiding errors,
Claryfing errors, Technical and IT issues
Hands-on practical training for
using and operating the eFR
application
Presentations and Personally
individualized exercises on Data input and
data update, Managing existing data and
Generating data outputs
Presentations and
discussions on the
administration of the eFR
Organizational issues, Methodology, Main
functions and structure of the final version
of eFR; Personally individualized
exercises on operating the EFR, User
Management,Data security and backup

29. 29FinalReport–StudyVisits The approved Inception Report one study visit was foreseen for
about 10 relevant MAFRD (8) and SAK (2) staff members.
However, during the implementation of the project it became
clear that the agendas of the two components have distinctive
points which were quite hard to reconcile in the framework of a
single study visit.
At the request of our Beneficiaries and based on the approval
of EUOK two study visits were implemented, both of them in
Hungary
.
One study tour followed the “Farmer Register Theme” and was
organized between 1.11.2011-6.11.2011 . There have been 8
participants, 7 from MAFRD and 1 from SAK.
The second study tour was organized around the “Agricultural
Statistics use of administrative data-sources” theme and
27.02.2012- 03.03.2012. There were 7 participants, 4 from
SAK and 3 from MAFRD.

30. 30
Final Report - Sustainability

Legal Obligation

Information and Awareness

Technological Acceptance

Collaboration among Institutions

31. 31
Final Report - Recommendations
- Future Developments of eFR (expansion of
scope)
- Development of the Payment Application
Databases and Functionalities
- Implementation of an Integrated Control
System
- IT infrastructure and Security
improvements

32. 32
Final Report - Recommendations
- Always ask for the source code
- Always ask for documentation of IT
systems
- Expanding the data-links between
databases and establish a centralized
control in order to avoid replication of data
and generation of errors/inconsistencies

33. 33
Final Report - Recommendations
- Adoption of the Agricultural Census Law
- Further statistical analysis of the eFR
statistical data in order to clean up
inconsistencies

34. 34
Conclusions
1. The EU-FARM project has been
successfully finalized achieving all the
Results foreseen in the Inception Report
2. This was possible only because of the
outstanding cooperation with all
stakholders and parties involved,
particularly MAFRD, SAK and EUOK

35. 35
Conclusions of the Stakeholders