Preferred Formats = Pre-FAIRed Formats

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ARIADNEplus is fundedby the European Commission’s Horizon 2020 Programme Preferred Formats = Pre-FAIRed Formats Valentijn Gilissen, DANS-KNAW Data Manager Preservation Officer valentijn.gilissen@dans.knaw.nl

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Institute of Dutch Academy andResearch Funding Organisation (KNAW & NWO) since 2005 First predecessor dates back to 1964 (Steinmetz Foundation), Historical Data Archive 1989 Mission: promote and provide permanent access to digital research resources https://dans.knaw.nl DANS

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https://easy.dans.knaw.nl https://dataverse.nl https://www.narcis.nl DANS core dataservices NARCIS: Gateway to scholarly information in the Netherlands DataverseNL for short- and mid-term data storage EASY: certified long-term Electronic Archiving System for self-deposit

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http://www.brill.com/rdj https://data.mendeley.com/ https://datadryad.org Background Archive Research DataJournal for the Humanities and Social Sciences Training & Consultancy http://datasupport.researchdata.nl/ DANS additional services Ingest via SWORD protocol (Simple Web-service Offering Repository Deposit)

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Electronic Archiving SYstemEASY RegisterLog in New deposit BrowseAdvanced search Search help Search Disclaimer Legal information Property Rights Statement How to cite data https://easy.dans.knaw.nl CoreTrustSeal/ Nestor Seal 2016

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Overview Cite as Description Data files(N) Electronic Archiving SYstemEASY 2020: 122.000+ datasets of which 67.000+ Archaeology

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Self-depositing Title Alternative title Creator / People& organisations Date created Description Subject Identifiers & Relations Temporal coverage Spatial coverage Language Upload Data Qualified Dublin Core metadata Access rights Date available Rightsholder Publisher Audience Date Licence Source Reserve DOI Archaeology-specific metadata Archis zaakID ABR complex ABR periodPersonal data y/n

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OAIS in context PersistentIdentifier Citation Front-office Machine to Machine SWORD P R O D U C E R C O N S U M E R OAI-PMH ARIADNE-portal: http://portal.ariadne-infrastructure.eu/

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=> TGA; RAW;CDR => PCX; BMP; PSD => JPG; TIF; PNG Let's save these images in different formats!

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Preferred Formats

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Before depositing Metadata What DANSdoes Legal aspects Quoting data https://dans.knaw.nl/en Deposit => Read more about depositing data File Formats Documentation During depositing After depositing PARTHENOS, Hollander, Hella, Morselli, Francesca, Uiterwaal, Frank, Admiraal, Femmy, Trippel, Thorsten, & Di Giorgio, Sara. (2018, December 1). PARTHENOS Guidelines to FAIRify data management and make data reusable. Zenodo. http://doi.org/10.5281/zenodo.2668479 Preferred Formats

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Preferred Formats https://dans.knaw.nl/en/about/services/easy/information-about-depositing-data/before-depositing/file-formats

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As a generalguideline, DANS considers that the file formats best suited for longtime preservation and accessibility are file formats which: -are commonly used -have open specifications -are independent of specific software, developers or suppliers Preferred Formats https://dans.knaw.nl/en/about/services/easy/information-about-depositing-data/before-depositing/file-formats

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Preferred Formats Text documents• PDF/A (.pdf) • ODT (.odt) • Microsoft Word (.doc) • Office Open XML (.docx) • Rich Text File (.rtf) • PDF other than PDF/A (.pdf) Geographical Information (GIS) • GML (.gml) • MIF/MID (.mif/mid) • Esri Shapefiles (.shp & related files) • MapInfo (.tab & related files) • KML (.kml) • Esri Geodatabase (.gdb) • Project files/Workspaces (.mxd, .wor, .qgs) Spreadsheets • ODS (.ods) • CSV (.csv) • Microsoft Excel (.xls) • Office Open XML Workbook (.xlsx) • PDF/A (.pdf) Preferred Format Non-preferred Format 3D • WaveFront Object (.obj) • Polygon file format (.ply) • X3D (.x3d) • COLLADA (.dae) • Autodesk FBX (.fbx) • Blender (.blend) • 3D PDF (.pdf)

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Spreadsheets / DataTables to CSV Frankema, Prof. dr. E. (Wageningen University); Woltjer, P. (Wageningen University); Dalrymple-Smith, A. (Wageningen University); Bulambo, L. (Wageningen University) (2017): An Introduction to the African Commodity Trade Database, 1730-2010. DANS. https://doi.org/10.17026/dans-xt9-fzkw

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=IF(S8<>"",S8/ToT_regions!$N8*100,"") Spreadsheets Frankema, Prof. dr.E. (Wageningen University); Woltjer, P. (Wageningen University); Dalrymple-Smith, A. (Wageningen University); Bulambo, L. (Wageningen University) (2017): An Introduction to the African Commodity Trade Database, 1730-2010. DANS. https://doi.org/10.17026/dans-xt9-fzkw

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Preferred Formats export folder CSVand PDF/A exportsExcel files Frankema, Prof. dr. E. (Wageningen University); Woltjer, P. (Wageningen University); Dalrymple-Smith, A. (Wageningen University); Bulambo, L. (Wageningen University) (2017): An Introduction to the African Commodity Trade Database, 1730-2010. DANS. https://doi.org/10.17026/dans-xt9-fzkw

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Original Processed Preferred Formats

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3D

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3D Nagel, D (Wildcard);Cocquyt, T. (HuygensING) (2013): Animated, interactive 3D visualization of a corn mill, after a description by Ramelli. DANS. https://doi.org/10.17026/dans-zzq-ymge

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3D Trognitz, M. (IANUS);Niven, K. (ADS), Gilissen V. (DANS) (2016): 3D Models in Archaeology: A Guide to Good Practice. https://guides.archaeologydataservice.ac.uk/g2gp/3d_Toc

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Preferred Formats https://dans.knaw.nl/en/about/services/easy/information-about-depositing-data/before-depositing/file-formats

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https://snd.gu.se/en/data-management/guides/file-formats

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https://guides.archaeologydataservice.ac.uk/g2gp/

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https://www.loc.gov/preservation/resources/rfs/ https://www.loc.gov/preservation/digital/formats/

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https://www.ukdataservice.ac.uk/manage-data/format/recommended-formats.aspx

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https://www.archivematica.org/en/docs/archivematica-1.10/user-manual/preservation/preservation-planning/ https://wiki.archivematica.org/Significant_characteristics

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The PARTHENOS PolicyWizard: http://www.parthenos-project.eu/portal/wizard 33 Policy Wizard DANS guidelines ADS guidelines SND guidelines DANS ADS SND Knowledge Platform SEADDA / ARIADNEplus communities shared guidelines experts … Preferred Formats

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Knowledge Platform on GitHub - Proofof Concept Preferred Formats https://dans-labs.github.io/formats/ https://github.com/dataformats

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Mass migrations andtransformations of archived data to new standards. “Upgrading is compulsory.” --the Cybermen Doctor Who, BBC Studios, 1963-2019 Migrations to Preferred Formats

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CSV PDF/AWord, WordPerfect Access Migrations toPreferred Formats

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File identification (mediatype) Selection filter: visiblefiles Extraction from archive (Python) Checksum validation Checksum validation Checksum validation Checksum validation Double conversion (Python) Adding provenance metadata to file ID’s Generating logfiles Archival storage Migrations to Preferred Formats

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Preservation Watch Free touse images from www.pexels.com (Pixabay / T. Malík)

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http://doi.org/10.5281/zenodo.2668479

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THANK YOU! ARIADNE isa project funded by the European Commission under the H2020 Programme, contract no. H2020-INFRAIA-2018-1-823914. The views and opinions expressed in this presentation are the sole responsibility of the authors and do not necessarily reflect the views of the European Commission. Contact: hella.hollander@dans.knaw.nl valentijn.gilissen@dans.knaw.nl julian.richards@york.ac.uk www.ariadne-infrastructure.eu www.dans.knaw.nl

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