The document outlines steps for teachers to create a paperless workflow using Google Drive. It describes setting up course folders with subfolders for classes/grades, sharing student folders, creating assignments folders, assigning projects to students, collecting completed assignments, providing comments, and renaming files after grading. The workflow allows teachers to organize, distribute, collect, and provide feedback on student work digitally.

1. A Paperless Workflow For
Teachers Using Google Drive
Robin Briones
EDUU 563

2. Log-in to Gmail
and open Drive

3. Click on
“My Drive”

4. Student
creates a
folder

5. Student has shared
folder with teacher

6. Teacher creates a
course folder

7. Teacher uses
drop-down box
and clicks on
“folder”

8. Teacher names
the folder and
clicks “Create”

9. New course
folder is found
under “My Drive”

10. Now it’s time to
create
subfolders,
perhaps one per
grade or class

11. Click on
“Create”, then
use drop-down
box and click
“Folder”

12. Name the folder
and click “Create”

13. The subfolder(s)
now appear(s)

14. Click on “More”
to move the
subfolder into
course folder

15. Click on “Move
to”

16. Click on name of
course folder

17. Click “Move”

18. The subfolder is
now inside the
course folder

19. Click on “Shared
with me” to find
all students
whose folders
are shared

20. All shared
folders will
appear here.
Click on the
shared folder to
move it.

21. Click on the
folder icon and
“Move to”
appears

22. Click on the
destination
folder that
applies for that
student

23. Click “Move”

24. When the
subfolder is
clicked, the
students’ folders
appear

25. Now it’s time to create
an “Assignments”
folder. Click on
“Create”, then use the
drop-down box and
click “Folder”

26. Name the folder
and click
“Create”

27. Now it’s time for the
assignment folder to
be “shared”. Click
“Tech Assignments”,
then Click on “Share”

28. “Invite” your
students
individually, or as
a group (however,
a group would
need to be created
prior to inviting)

29. Click on “Tech
Assignments”,
then click on the
specific
assignment you
would like to
create

30. Create that assignment
by clicking “Create”,
then using the drop-
down box to choose the
appropriate category

31. New assignment
is created and
will be moved to
students’ folders

32. Click on
applicable
students and
click “Move”

33. Student opens and
completes
assignment, teacher
clicks on “Shared
with me” and opens
document

34. The completed
document
appears

35. Teacher provides
comments by
highlighting area
and/or using
header area

36. Teacher renames
document after
grading by
clicking “File”,
then “Rename”

37. New name is
assigned, then
click “OK”

38. Graded
assignment is
complete, saved,
and may be
viewed by the
student

39. Thank you