4. Slide 4
Adis Jugo
Microsoft MVP Office Development
Microsoft MVP Office Servers and Services
In IT for way too long (first money earned with development in 91)
Still dreaming of a Ćevapi restaurant or a vineyard
Director of Product Technology at skybow AG
Born in Sarajevo, B&H, living in Bingen, Germany
Blogger, speaker, author. adisjugo.com
6. SharePoint Saturday Belgium 2017 • October 21 • Brussels
What is new?
In PowerApps…
• Environments and data policies
• Common data model
• Relational data in apps
• Notifications
• Column formatters
• Apps on SharePoint list
In Flow…
• Modern Approval Workflows
• Team Flows
• API building enhancements
16. SharePoint Saturday Belgium 2017 • October 21 • Brussels
PowerApps and SharePoint touch-points
• SharePoint data via connector
• SharePoint list embedded forms
• PowerApps apps from a SharePoint list
• PowerApps web part in SharePoint modern pages
17. SharePoint Saturday Belgium 2017 • October 21 • Brussels
Embedded in SharePoint
Smooth transition between platforms
• In SharePoint
• In PowerApps
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Column Formatting – Scenario Patterns
Conditional Formatting Action Links Flow Buttons Data Visualizations
Apply styling to a field,
depending on that field’s value
or range of values
Create a hyperlink to
another page or Web
address, based on the value
in the field
Create a button that kicks off a Flow on
the corresponding item
Use icons and CSS to decorate
fields with visual indications of
trends and progress
20. SharePoint Saturday Belgium 2017 • October 21 • Brussels
Custom forms with PowerApps
• Built-in browser based
customization experience
• Integrated to “modern”
SharePoint UX
• Easy to customize
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Easily publish and share PowerApps
within an organization
Embed PowerApps in Microsoft
Teams
Embed PowerApps in Power BI
dashboards
PowerApps
everywhere
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Complexity of solution
Complexityofcreation
Embedded forms
Stand-alone apps
Extending PowerApps
PowerApps use cases and scenarios
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PowerApps roadmap - highlights
H2 Calendar 2017 Calendar 2018
oCreate and use embedded PowerApps as custom list forms
in SharePoint Online
oUtilize attachments, multi-select fields, and images in your
SharePoint Online driven PowerApps
oEasily embed PowerApps in SharePoint Online pages with
web parts and within Power BI reports
oUse the Rules explorer for easier expression authoring
oTenant-wide admin resource management, app usage
analytics, and package export/import across environments
oEasily connect to Azure App Services & APIM
oUse server-side business logic for validation
rules and easy defaulting
oCreate model-driven apps
oSupport for GDPR compliance
oGovernment cloud deployment
oSQL - Support for stored procs and views
oEnhanced application lifecycle management
with sandbox environments
25. SharePoint Saturday Belgium 2017 • October 21 • Brussels
Integration in modern lists and libraries
• You can create a flow for a list or a library directly from SharePoint:
• Flows that run in the background
• Flows that run on a selected item
• Up next:
• Flow launch panel
• Out of box send for review flow
• Content publishing
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Flow launch panel
• Create flows that prompt
for information
• Run as the user starting
the flow
• Integrated into modern
lists and libraries in
SharePoint
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Out of box “Send for review” flow
• Available in all lists and
libraries, no set up required
• Uses the Flow launch panel
and prompts for approver and
message
• Tracks the status in a new
column on the library: “Review
status”
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“Modern” Approvals in Flow
• Streamline business processes for data in SharePoint, Dynamics 365,
Forms, SQL, etc.
• View sent and received requests in a unified approvals center
• Do approvals on the go - from your phone or directly from your inbox
• Customize to fit your business process:
• Sequential or hierarchical approvals
• Parallel approvals
• All Assigned Must Approve
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• Approval processes are an integral part of all
businesses
• HR request forms – vacation requests,
travel authorization, travel expense,
mileage reimbursement, equipment
rental, equipment inspections, etc.
• Document approvals – contracts,
specs, designs, sales quotes
• Issue tracking
• Lead generation
• Flow is the successor to SharePoint designer
workflows and approvals were the most
common workflow scenario in SPD
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Microsoft Flow roadmap - highlights
H2 Calendar 2017 Calendar 2018
oExport/import Flows across environments
o“In-the-box” review Flows for SharePoint Online
oUse Flow for Content Publishing approvals for
SharePoint Online Publishing sites
oUtilize people, choice, attachment and multi-values
in your Flows for SharePoint Online
oIn-context Flow support in Dynamics 365, OneDrive
and Teams
oUsage analytics for Flows
oFlow activity included in Office 365 audit logs
oUse a HTML rich text editor to build emails
oGuides for debugging actions and conditions
oGovernment cloud deployment
oALM – Sandbox environments
oALM – Move or copy across environments
oSupport for GDPR compliance
oLeverage device signals (e.g. Location) with Flows on
mobile devices
oInclude Flows in AppSource
oAzure functions integration
38. SharePoint Saturday Belgium 2017 • October 21 • Brussels
Major ssues / drawbacks with PowerApps
• Limited SharePoint integration
• No DocLibs, limited support for some field types
• Integration via iFrame (DOM and context issues)
• No complex forms
• Master-detail very difficult to implement
• Very basic form designer
• Limited field validation and calculation
• Due to the limited expression language
• No validation controls/helpers
• Not context aware
• User context and SharePoint context missing
• Process management only through
Flow
• Premium Flow plans
• Only partially replacement for event
handlers and timer jobs
• Fallback to custom code
• Extensibility
• Custom Functions and API Apps for any
extension
• Manageability and operations
• Rollout issues
• No ALM story at all
39. SharePoint Saturday Belgium 2017 • October 21 • Brussels
How does Solution Studio relate to PowerApps?
Feature PowerApps skybow Rich Forms / Solution Studio Online
SharePoint Integration Incomplete. No support for document
libraries and certain field types.
Full integration, forms on SharePoint Lists.
Data modelling and Complex forms No Master-detail forms on lists, repeating tables,
cross-field and cross-list totals
Form design Very basic Precise positioning, tabs, groups and tables,
master-detail, sub-forms and dynamic display
Fields validation and calculation Very basic, context-unaware Advanced validation. SharePoint data, context
and user-context aware
Process management Triggering Microsoft Flows Native Action Links for basic processes.
Triggering Flow and SharePoint workflows.
Extensibility Limited, SharePoint-unaware expression
language.
JavaScript-based, SharePoint data and context
aware expression language
Background Processing No. Partially through Flow. Automatic aggregations, scheduled and
conditional actions.
Mobile support Yes, native app In progress (coming soon)
Manageability and operations No deployment and ALM features Packaging and deployment. Full support for
ALM cycle
40. SharePoint Saturday Belgium 2017 • October 21 • Brussels
Flow-> SP Workflow gaps
SharePoint Workflow Flow
Out-of-box send for review Limited Q4CY2017
Reassignment of approvals Yes Q4CY2017
Approval reminders Yes Q4CY2017
Custom input forms for approvers Yes Q4CY2017
Document library CI-CO, approve Yes Future
Approver impersonation Via permission elevation Future
Site level actions Yes Future
Set permissions on an item Yes Future
41. SharePoint Saturday Belgium 2017 • October 21 • Brussels
What now?
• Plan wisely, expect unexpected
• Don’t overpromise
• Remember the “InfoPath trap”
• Consider alternatives (3rd party platforms)
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What are you aiming for?
CREATE LIST FORMS
Simple Complex
Form logic
Validations
Calculations
Code behind
PowerApps skybow
CREATE PROCESSES
Stateflows
Advanced
Workflows
State
machine
Long running
Automation
Advanced
analytics
Flow BPM
State
visualization
Simple
approvals
External data
connectors
Simple
layouts
Conditional
formatting
Replace InfoPath and SPD
Simple Complex
1:1 feature
parity
Complex
master/detail
Form logic
Code behind
PowerApps
skybow
No forms
logic
No code
behind
No forms
Actions
Replace Access Services,
create business apps on SP
Data modelling
Advanced UI
Process management
Background actions and triggers
Reporting
Flow
BPM
Data-Centric
Process
centric
SOLUTION TYPE
Simple
workflows
skybow
Branching
Advanced
approvals
Standard
Workflows
Actions and
Conditions
Sending
emails
