This document discusses Project Management Offices (PMOs) and how to set one up. It defines a PMO as a group that defines and maintains project management standards within an organization. The primary goal of a PMO is to achieve benefits from standardizing processes. A PMO can get involved in project tasks and report on activities, problems, and requirements. The document outlines different types of PMOs and how they can provide support through various functions. It then discusses tailoring a PMO methodology to assess needs, develop processes, and enable continuous improvement. Finally, it briefly mentions some PMO portfolio work and change management workshops.

1. PMO
(PROJECT MANAGEMENT OFFICE )
PT. Cipta Karya Solusi

2. PMO
• PMO Meaning
• Needs of PMO, why business need PMO
• Strategy of PMO
• PMO Communication
• Meetings
• High Level and Detail Design of Recommendation
• PMO overview
• Customer target
• Company need business improvement
• Service excellent (external customer)
• Sustainable
• Change management and BPR (SOP)

3. PMO MEANS?
• A Project Management Office (PMO) is a group or department within a business, agency or enterprise that
defines and maintains standards for project management within the organization.
• The primary goal of a PMO is to achieve benefits from standardizing A PMO may also get involved in
project-related tasks and follow up on project activities through completion. The office may report on
project activities, problems and requirements to executive management as a strategic tool in keeping
implementers and decision makers moving toward consistent, business- or mission-focused goals and
objectives.
• Type of PMO :
• PMO Consultancy = consultancy capacity, best practice and SME on detail solutions design, training
• PMO centralized = project manager to loan across organization (full/ mini project improvement)
• Support of PMO :
• Project Support
• Project management Process
• Training
• Portfolio management on PMO process

4. PMO - TAILOR
• Assessment :
• Identify Types of Project
• Identify Input
• Identify Constraint
• Identify Resources
• Development :
• Develop and document the methodology
• Derive output
• Improvement :
• Conduct Continues Improvement
• Monitor KPI
• Repeat of each the different types of
Projects
• Reduce Cost (project budget) CAPEX /
OPEX
• Improved quality of project deliverables
• Early identification and proactive
management of project issues and risk
• Improved accuracy on estimate
• Better communication with clients and
stakeholders
• Improved perception of your
organization by your clients / employee
• improved people and resource
management
FIND A ROOT CAUSE ADVANTAGES

5. HOW TO SET UP AND RUN A PMO ?
Objectives Sponsor Clients Stakeholders
Product /
Services
Transitional
activities

6. PMO METHODOLOGY AND
DELIVERABLES
Initiation :
1. High Level Assessment
2. Project Brief / RFS
(Request for Solutions) /
Business Case
3. Project Approval
Planning :
1. Project Plan/
schedule/Org Structure
2. Detail Assessment
3. Budget / KPI Set-up
4. Kick-Off
Developing :
1. Solutions
2. KPI define
3. Work allocation for
deliverables
Implementing :
1. Work stream Exercise
2. UAT
3. Signed –Off KPI
Evaluating :
1. Maintain and
Evaluating
2. Project Closure

7. Business Unit
Work Stream Functions
Leader
BOD (Board of Director) Strategic
Initiatives
Managerial
Level
HRD
Finance and
Accounting
Sales and
Marketing
IS/ IT Operations
Legal /
Compliance
PMO
PMO STRUCTURE HIGH LEVEL

8. PMO WORKS
Depend On Project Scope and Assessment

9. PMO PORTFOLIO
• Project Experience :
• ERP Implementation
• Business Improvement Project

10. CHANGE MANAGEMENT WORKSHOP
• Change Management
• Blueprint Workshop
• KUT (Key User Training) and EUT (End User Training) -> Train the Trainer
• End User Manual
• Steering committee meeting
• Communication Plan (Join Planning Session), medium :
• Training with scenario (non-error and error script)
• Roleplay training
• Role-play scenario
• Workstream meeting
• Change impact assessment / risk impact assesment
• Agile Project Management Offices (Strategic Initiatives Offices - AIA)
• Communicate between Board to Middle and Bottom Management level
• Recommendation and advice to BOD