The document outlines a co-op presentation by Mohammed A. Almahfoudh at Saudi Aramco, detailing the company's background, the structure of the Photo Lab Unit (PLU), and technical projects during the co-op period. It discusses the need for a digital system to replace the inefficient paper-based process, alongside a SWOT analysis of the current photo archive system and proposed improvements. The project utilized the traditional software development lifecycle to create a centralized database to enhance operational efficiency and integration within the PLU.

1. Saudi Aramco CO-OP Presentation Delivered by: Mohammed A. Almahfoudh KFUPM ID: 200448320

2. Company Background Photo Lab Unit Job History (Gantt chart) Technical Projects (brief description) Photo Archives System (analysis) Chosen Development Method Photo Lab Unit System (fully implemented) System Demonstration Limitations of the System Evaluation of the CO-OP Experience Conclusion

3. Saudi Aramco is the largest oil producer in the world. It dates back to 1933, when the government of Saudi Arabia granted Socal. It has over 50,000 employees. See organization chart next slide.

5. The PLU is responsible for the planning, scheduling and performance of Saudi Aramco’s photographic services. It also provides services to: Aramco Subsidiary Companies, domestic joint ventures, Saudi Aramco contracted organizations and consultants. Non-Saudi Aramco organizations.

6. The CO-OP period was divided into 4 main intervals. They are as follows Orientation and familiarization (2 weeks) Develop essential Technical skills (5 weeks) PLU system development (10 weeks) The archive system (9 weeks) 2 weeks as slack time Details of each activity is on page 13 of the report

8. Photo Archives System (analysis) Major part of PLU Exist as a separate system Photo Lab Unit System (full implementation) The main system of PLU

9. Part of PLU, but practically independent Current system, SWOT analysis and proposed solution is discussed in the next slides.

10. The archive uses a special DAM software (Cumulus 7.1.1) developed by Canto ( www.canto.com ) This system was developed by a local vendor (2003-2006) New photos are stored on CDs/DVDs

12. Gain administrative access to the server. Acquire new dedicated server (i.e. not shared with other business units) Make the digital images collection searchable for Saudi Aramco employees (i.e. our proponents or customers)

13. The main project is the development of the Photo Lab Unit System (PLUS). I chose to develop the system using the traditional SDLC (i.e. waterfall approach) because (page 11 in the report) Scope: small or medium Risk: low (I used my own resources , not the company resources) Complexity: little Time: few time constraints

14. The current system of the PLU is paper-based. It mainly uses conventional paper forms for its daily operations. Key information about requests are stored in Excel sheets . Two main forms are used (see next slides and pages 19 and 20 of the report)

18. The system is not efficient A lot of paper work Follow up with several people The archive (Photo Archive System) is not integrated with the overall operations of the PLU The integrity of system is not guaranteed Redundant data Poor data quality

20. Developing a computerized information system (database system) Centralized database which has all information needed for daily operations. Consistency (no redundant data) Employees and proponents (i.e. customers) will interact with the system rather than a person.

21. Update request status assign request to Photo Lab Unit System Proponent Photographer Archivist update request status Assign archive request Add request Deliver request

24. The Photo Archives System is not integrated with the overall Photo Lab Unit System The purpose of the business unit is better served using a Web-based system Couldn’t develop a Web-based system due to lack of technical skills.

25. Exposure to real life environment and real life problems. Had a chance to put what I learned into practice Plan (what I did in the first weeks of the CO-OP) Analysis (observation, asking questions,…etc) Design (using CASE tools , such as Microsoft Visio) Implementation (using Microsoft Access)