The document outlines the duties of an accounting role, including general ledger maintenance, cash flow forecasting, financial statement preparation, tax filings, bank account reconciliation, accounts receivable processing, credit card payments, compliance with governmental regulations, and oversight of insurance documentation and claims.

1. Duties
 General Ledger
 Cash Flow Forecasting and Management weekly.
 Billing Forecast weekly (meet with PM’s and DM’s )
 Governmental Compliance Filings
 Prepare W2’s annually.
 Prepare Paid Time Off accruals annually for CPA year end review.
 Ensuresall financial recordsare maintainedinamanneracceptable togovernmental regulatory
agencies.
 Preparation of monthly Financial Statements on or before the 20th of each month (for the
previous month).
 Prepare documentation for yearly audit of General Liability Insurance and Workman’s Comp
for auditor.
 Monthly audit and balance of :
General Liability/ Umbrella Insurance
Workman’s Comp - run Report Work Comp Report &
WC Wage Detail by employee
Employee/ Fringe Insurance accounts
Labor Account - enter on Payroll & 941 Reconciliation
 Oversee the check register and reconcile bank accounts.
General Account
Payroll Account
MCB Money Market
Umpqua Money Market
 Process Account Receivable checks
 Order/cancel employee MCB visa cards.
 Company credit card payments. Pay on line monthly
 Order/cancel Home Depot Cards and maintain employee log.
 Ensure that tax reporting requirements and minimized taxes are paid in the following areas:
State Use Tax annually
Federal Payroll taxes weekly
State Payroll taxes weekly
Personal Property annually
Real Estate taxes twice a year
Mill Tax Modesto quarterly
Mill Tax Stockton annually
 File and mail Federal 941 Quarter Report
 File online State DE6 and State Quarterly report
 File and mail 940 Annual reports. Pay taxes every quarter
 Assemble informationneededbythe outside accountingfirminauditingthe annual statements.
 Monthly Review and Monitor Accrued Payroll, Workman Comp, General Ledger Insurance to
jobs, umbrella to jobs, liability insurance, and expense accrued vehicle.
 Maintain New Assets
 Business License renewals for cities
 Yearly Auto Registration
 Project/Insurance Claims maintain claim folders

2.  Monitor and review book: cell phone expense, mileage, gas card disbursement
 Maintain and process 1099
 Bookkeeping for Simile & Vallerine
Monthly rent invoices
Accounts Payable
 RequestquotesforBuilders Risk and Performance and Payment bonds from Insurance brokers
on new projects:
Builders Risk
Performance/Payment Bond
 Enter Month End Posting per posting list
 Enter current month Trial Balance into Excel “P&L by month”
 Request project insurance certificates on new jobs.