The document provides information about the Inter-Tribal Council of Nevada's Child Care Development Fund program. It is intended to help Native American families pay for childcare. To qualify, parents must work, attend school or job training. The program helps pay licensed childcare centers, family homes, and grandparents. It reimburses providers based on sign-in sheets submitted by parents within deadlines each month.

1. PARENT ORIENTATION
Inter-Tribal Council of Nevada, Inc.

2. Welcome to the ITCN CCDF program!

3. CCDF Purpose
TO INCREASE THE AVAILABILITY,
AFFORDABILITY, AND QUALITY OF
CHILD CARE SERVICES.

4. Itcn ccdf
The Inter-Tribal Council of Nevada, Inc., Child
Care Development Fund Program, is a child care
subsidy program for Native American families
with children 12 years of age or younger.
To be eligible, parents must be employed,
enrolled in educational courses, and/or
participating in job training.
Assistance is based on the family’s net income
and family size.

5. • CCDF was created by the Budget and
Reconciliation Act of 1990;
• Amended by the Personal Responsibility &
Work Reconciliation Act of 1996.
• CCDF funding began in FY1997
• Authorized through FY 2002
• Child Care has been re-authorized in
FY2006 (funding level remained at FY2003)
• Re-authorization for FY2011

6. PARENTAL CHOICE
ITCN CCDF allows parents to choose
the type of child care provider that is
best for their family. Parents can
choose from a licensed child care
center, group home, family home,
and/or in-home child care providers.
*Home providers must be a grandparent of the eligible child.

7. Child Care Services
• Tribally Operated Centers
• Certificate Program
• Other Programs

8. Child Care Services
Tribally Operated Centers
Battle Mountain Band Council – After School Program
Carson Colony – Afterschool Program, Certificate
Dresslerville Community Council – After School Program, Certificate
Duckwater Shoshone Tribe – After School Program, Child Care Center
Elko Band Council – After School Program, Child Care Center, Certificate
Ft. McDermitt Pai-Sho Tribes – Certificate
Confederated Tribes of Goshute – Child Care Center
Lovelock Paiute Tribes – Child Care Center
Moapa Business Council – Child Care Center

9. Child Care Services
Tribally Operated Centers
Stewart Community Council – After School Program, Certificate
Walker River Paiute Tribe – Child Care Center
Wells Band Council – Certificate
Winnemucca Colony Council – Certificate
Yerington Paiute Tribe – After School Program, Certificate
Yomba Tribal Council – Certificate
South Fork Band Council – Certficate
Summit Lake Paiute Tribe – Certificate

10. Child Care Services
Certificate Program
The Certificate Program is an agreement of
services between providers, parents and
CCDF. It is offered to parents living in the
Reno, Sparks, Carson City and Las Vegas
urban areas. Certificates may also be offered
in other tribal areas, if funding permits.

11. Child Care Services
Other Programs
Other Programs offered by ITCN CCDF:
• Before and After School Care
• Early Childhood Development
• Wrap-Around Head Start,
• and other Out of School Activities
(Educational programs, tutoring, summer activities, etc.)

12. eligibility
To be eligible for the CCDF Program, the child must be:
• 12 years of age or younger
• Of Native American descent
• Reside with a family whose income does not
exceed 85% of the state medium income level for
the family of the same size (fall within the ITCN CCDF Sliding Fee Scale)
• Or, receives or needs to receive protective
services and/or foster care
The Parentmust be:
• Employed,
• Enrolled in Educational Courses, or
• Job Training

13. Sliding Fee Scale

14. Enrollment FormsApplication for Assistance

15. Application for Assistance
A new Application for Assistance must be submitted
every four months, or sooner, depending on your class, job
training, or employment schedule.
Please read the application carefully and thoroughly. It is
your responsibility to fill out the form neatly and without
error. By signing the back of the application you are
entering into an agreement with the Inter-Tribal Council of
Nevada, Inc., and testifying that all information submitted is
correct and true to the best of your knowledge.
If at any time, any of the information entered on the
application changes, it is your responsibility to notify ITCN
CCDF immediately, and submit a new application, with any
changes.

16. Additional Requirements
The following items are required to determine eligibility:
Parent’s Identification
Valid Nevada’s Driver’s License/I.D. Card
Parent’s Income
4 paycheck stubs or letter from employer verifying employment
Other Documents
An official class schedule or official letter of enrollment, with proof of fees paid, is
needed if attending educational or job training courses.
Children’s Birth Certificate
Birth Confirmation will only be accepted up to 4 months
Child’s Immunization Records
Immunizations must be current
Home Provider’s Identification
Valid Nevada’ Driver’s License/I.D. Card and Social Security Card
Proof of Native American Descent
Tribal Enrollment Card or BIA Certificate

17. Additional Requirements
The following are required to complete the application process:
CCDF Application for Assistance
Child Care Provider W-9 Form
Licensed Child Care Center Business License
Home Providers:
Two Finger Printing Cards
Criminal Background Check Release Form
Child Care Emergency Contact Information Form
Provider Health and Safety Self-Certification Form
All forms and documents must be complete and include authorized signatures in order to
be reviewed for eligibility and receive child care assistance.

18. Correspondence
If Approved, Parent & Provider will receive by mail:
Acceptance letter
• Eligible Children
• Eligibility information
– Monthly net income
– Family size
– Education
– Job training program
– Work search program
– Start & End Date
• Monthly maximum for child care
Subsidy Certificate
Contract of Services
Please read & review that all information is correct

19. Reimbursements
Child Care assistance will not begin until
all required documents have been signed
and received by a CCDF Case Manager.
The contract must be reviewed and
signed by all parties before any
reimbursements will be made.

20. CCDF CONTRACT

21. ITCN CCDF Contracts must be signed by parents,
providers, and by a CCDF Case Manager. The
contract is an agreement of services, detailing:
• Child Care subsidy start date
• Child Care subsidy end date
• Re-determination date
• Provider rate
• CCDF child care subsidy
• Overage – parent’s responsibility
(the amount exceeding the ITCN CCDF child care maximum provider daily rates)
CCDF CONTRACT

22. CCDF CONTRACT
…continued
• Family monthly co-payment
• It is the parent’s responsibility, to pay any
and all outstanding fees, if CCDF does
not reimburse for any reason
• Clarification of care (CCDF does not reimburse for holidays, unless parent
works on holidays, sick days, and days children are not in care).
• All parties involved are required to sign
the contract before any reimbursements
can be made

23. Types of Child Care Providers
Center Based Child Care Provider
Group Home Child Care Provider
Family Home Child Care Provider
If provider lives off the reservation, relatives only
In-Home Child Care Provider
Three or more eligible children or the provider is being paid at least
minimum wage by the parent for care
Up to eight hours of child care service only, unless special
circumstances
Provider must be 21 years old & be a biological grandparent of the
child
The provider can not live in the same home of the child, unless it is
the biological grandparent.

24. MAXIMUM PROVIDER RATES

25. Sign-In Out Sheet

26. Sign-In/Out Sheets
In order for the child care provider to receive
REIMBURSEMENT for services, a CHILD CARE
Sign-In/Out Sheet must be submitted.
• The first Sign-In/Out Sheet will not be processed
until the signature page from the Parent Handbook
and ITCN CCDF contract has been received.
• If letter of employment was submitted to determine
eligibility, Sign-In/Out Sheet will not be processed
until a copy of the first paycheck stub or class
schedule has been submitted showing a zero
balance.
• One Sign-In/Out Sheet per child must be submitted
for families with two or more children.
• Parent must initial next to each day.

27. Sign-In/Out Sheet
• Sign-In/Out Sheets are due weekly; every Tuesday by
noon for the previous week or as specified on the
CCDF Calendar. (refer to the CCDF calendar)
• One month on the Sign-In/Out Sheet at a time.
• Sign-In/Out Sheets submitted with the same time for
pick-up and drop-off everyday will be returned, so will
Sign-In/Out Sheets with pick-up and drop-off times,
such as; 7:30 a.m. to 5:00 p.m., 6:00 a.m. to 4:30 p.m.,
or any variation of specific times, unless of course you
have the ability to pick up and drop off your child at
the same time everyday on the dot!
• Must have signatures from the parent and provider.
• Must be written in blue or black ink, and LEGIBLE!

28. Sign-In/Out Sheet
• Please make blank copies from a clean copy. If
your Sign-In/Out Sheets are not legible, tilted,
lines through it, copy splotches, or just a bad
copy THEY WILL BE RETURNED! Please call the
CCDF office if you need new Sign-In/Out Sheets.
• Visit itcnccdf.org to download and print extra.
Please only print double sided. Two-page Sign-
In/Out Sheets will not be accepted.
• Sign-in/Out Sheets submitted after 45 business
days will not be processed.
• If Sign-in/Out Sheets are not accepted, no
reimbursements will be made and the parent
and provider will have to make arrangements to
settle any debts.

29. Sign-In/Out Sheet
• “Is the Family’s Co-payment Current?” box must
be checked YES or NO. If not, it will be
returned and the Sign-In/Out Sheet will not be
processed.
• If the “Family’s Co-payment Current?” box is
checked NO, an agreement must be reached
between the parent and the provider, before any
more reimbursements will be made.
• All parents employed through a temporary
agency must submit current paycheck stubs to
match each month's Sign-In/Out Sheet
submitted. Working hours will be compared to
hours your child was in care.

30. Reimbursement Process
The CCDF Program is a child care subsidy
program, NOT a payroll program
for the providers.
Arrangements must be made between the parent and child
care provider for monthly payments.
– The CCDF program will reimburse the provider for
services after Sign-In/Out Sheets are submitted for
eligible children.
– Sign-In/Out Sheets will be processed within the same
month that they were submitted. Always call to make
sure there is a check available for your provider.
Although, Sign-In/Out Sheets were submitted on time, a
check may not be available due to unseen
circumstances.

31. Reimbursement Process
The CCDF Program reimburses for:
Direct child care services only!
Non-direct hours and/or days must
be covered by the parent. Although
you have a contract with your child
care provider, CCDF will only
reimburse for the hours and days
submitted on the Sign-In/Out Sheet.

32. Reimbursement Process
Checks are no longer available for
pick-up at the
ITCN CCDF Central Office!
You may call Friday morning to see if a
check is available for your provider,
however, ALL checks will be mailed.

33. Changing Providers
If you become dissatisfied with your child care provider, at any
time, you have the right to change providers.
To do so, you must:
• Notify CCDF of the change and to request new
provider forms.
• Contact your current provider and give a
verbal and written notice.
• Request from your provider, a letter, stating
that all obligations have been fulfilled, and you
have no outstanding balances.
• Submit new provider information.

34. Changing Providers
• The new provider will not be reimbursed until a
new eligibility letter, certificate and contract
of services has been signed and received by
your Case Manager.
• You will not receive the above items until a
letter has been received from your current
provider, showing a “zero balance”.
• Any costs, fees, or other related expenses
accrued prior to receiving the above items, is
the sole responsibility of the parent.
• CCDF assumes no responsibility for payment
until all documents, contracts and requested
information has been signed and received.

35. Summary of Services
• The amount of direct hours the
child(ren) were in care,
• The amount CCDF paid to the
provider for that time period, and
• The co-pay of the direct hours
submitted during that time period.
A summary of services may
be requested, at any time,
and will include:

36. Re-determination Process
• Every four months, a re-determination of services will be made.
After the second month, a letter from your CCDF Case Manager,
will be sent to remind you to submit new paycheck stubs, class
schedule, or job training information so your eligibility can be re-
determined. During your certificate period, changes may have
occurred. You may have had an increase or decrease in wages,
your class schedule may have changed, or you may no longer be
attending classes or job training. You will need to notify your Case
Manager immediately, as those changes may affect your eligibility.
• In order to comply with federal regulations, a re-determination of
services must be done.
• For those employed by a temporary agency, a copy of the hours
worked or a paystub must be submitted with each Sign-In/Out
Sheet.
YOU HAVE UNTIL THE END OF THE 3RD MONTH TO RE-SUBMIT
NEW INFORMATION NEEDED TO BE RE-DETERMINED

37. Re-determination Process
If the information is not received by the end of the 3rd month,
your child care subsidy will be terminated.
The "Fourth Month":
• A letter will be sent - notifying you that your certificate
will end,
• The Case Manager will confirm will contact your
employer, educational institution, or job training
program to determine status, and
• The provider will be notified of your status and
termination date.
If you re-apply after the re-determination date, a new
application must be submitted. Once we have received the new
application, you may be re-approved for services, or you may
be placed on the waiting list. You must also show proof of “zero
balance” with your current provider.

38. FAXED PAPERWORK
Only the following documents, may be faxed:
• Paycheck stubs for re-determination
• Class schedule for re-determination
• Change in address or phone number
Documents that cannot be faxed:
Everything not listed above!
Please submit all original documents

39. Health & Safety
• Home Providers must meet the CCDF
Health & Safety Standards.
• Prior to being monitored, providers must
show through Self-Certification that their
home is safe.
• Monitoring will begin one month after
receiving parents approval letter.
• Finger printing and background checks
will be conducted on all relative providers
every two years.

40. Health & Safety
If there are any findings:
A) Providers have to assess
the findings and to make any
necessary changes or repairs.
B) , the provider will
only receive of the informal
care rate for services.
C) If the provider is
, the provider will be
from the program.

41. Early Childhood Education
The CCDF Program has early childhood
educational materials available for
checkout, by request.
Providers may request educational
books, learning materials, puzzles,
games, and equipment.
Please notify your Case Manager if you
would like any of the above items.

42. Early Childhood Education
The CCDF Program conducts Child Care Provider
training each year, and providers and parents are
welcomed to attend. Training includes:
• First Aid/CPR
• Food Handlers Training
• Early Childhood Education Courses
The CCDF Program will pay for any provider who
wishes to attend. Parents are also welcome,
however, CCDF will only cover registration costs.
Any lodging, or additional charges will be the parents.
Please ask your Case Manger for more info.

43. Early Childhood Education
The Nevada Chapter of NAEYC, also conducts Child
Care Provider training. If the training is in Las Vegas,
the CCDF Program will cover any expenses
necessary for providers who wish to attend, and who
previously attended the training the child care
provider training, during the ITCN Convention.
Providers are encouraged to attend all early
childhood education courses given by local colleges,
community service agencies (Children’s Cabinet), or
the Nevada Registry Website (nevadaregistry.com).

44. Child Care Fraud
The CCDF Program will not tolerate any cases of
, and any parent or provider
suspected of fraud, will be immediately terminated
from the program.
The parent or provider who is suspected of fraud will be
immediately contacted, and an investigation will occur.
If found to be committing fraud, any parent or
provider will be prosecuted to the fullest extent of
the law. Fraud cases will be reported to the
Department of Health & Human Services,
Administration for Children and Families and any
other office deemed necessary.

45. Child Care Fraud
You are committing , if:
• Both parents are in the household, and you are claiming to be a
single parent, and not submitting income for other parent.
• You use a fake or altered name or address.
• You use the address of a family member or someone else.
• You alter or change any paycheck stubs, license/IDs, birth
certificates, tribal enrollment information, and/or any other
documents needed to determine eligibility.
• You submit Sign-In/Out Sheets with days or times your child was
not in care, or falsify the actual days and times in care.
• You currently receive child care assistance from another
program. That is considered “Double Dipping” and not allowed.
• Any other unlawful act that would affect your eligibility on the
CCDF Program.

46. Non-Compliance
Failure to comply with the rules and regulations of the
CCDF Program, may result in:
• Immediate disruption of payment to your child care provider.
• Your child care subsidy, and your case being placed on hold.
• Immediate termination from the CCDF Program.
If for any reason, you have been placed on hold or terminated
from the CCDF Program, you may not resume assistance or
be able to re-apply for assistance through the CCDF Program
for up to 30, 60, or 90 days, or for an indefinite time period.
Re-application process and time frame for re-application for
assistance will be based on the sole discretion of your Case
Manager. You may also be placed on the waiting list, and you
have to re-apply for services when there is availability.

47. Non-Compliance
The CCDF Program is a non-profit organization,
providing assistance to many families in the 27
tribal communities throughout the state of
Nevada.
We are very busy, and will not tolerate any
inappropriate attitudes, threats, or unusual
behavior, and will result in immediate termination.
We appreciate your participation in the CCDF
Program and we are available to answer any
questions or assist you with anything you and your
family my need. If we don’t have the answers, we
will refer you to someone who does.
Please don’t hesitate to ask!

48. Non-Compliance
The ITCN CCDF Program is a child care
subsidy program that is designed to assist
low-income Native American families with
their child care needs.
To ensure the program operates smoothly,
and does not become a barrier, please
adhere to all rules, regulations, and
requirements needed, so you can remain
eligible for the CCDF Program.

49. PARENT’s RESPONSIBILITY
As a CCDF Parent, you are responsible for
submission of all required documentation:
• Application for Assistance
• Sign-In/Out Sheets
• Re-determination documents (Paystubs, Class
Schedule, Job Training Info, Etc.)
• Read, Sign & Submit the Parent Handbook
You must also:
• Notify your Case Manager of any changes in eligibility,
that may affect your case.
• Remain current with your co-payment
• Review Parent Orientation and Complete Survey, yearly.

50. PARENT’s RESPONSIBILITY
By reading and signing the Parent Handbook, and
by reviewing the online Parent Orientation, and
completing the Survey, you are acknowledging that
you understand all the rules, regulations and
responsibilities you have as a participant on the
CCDF Program. If anything is unclear, or if you have
any questions regarding any aspects of the program,
your responsibilities, the rules and regulations, or any
other information, please contact us, as soon as
possible. We are available for assistance.

51. Parent Survey
If you have completed the Parent Orientation and
are ready to take the Parent Survey,
acknowledging you have read and understand all
requirements, rules, regulations and responsibilities
of the CCDF Program, please visit our website at:
itcnccdf.org.
Go to Our Program , scroll down to Parent
Orientation, and click the link for Parent Survey.
After you complete the survey, please wait for the
confirmation and print for your records.

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