Organizational Productivity - Presentation
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This document discusses ways to improve productivity at work and in life. It defines productivity as the ratio of outputs to inputs. It recommends making to-do lists, using technology efficiently, focusing on one task at a time, and communicating through one platform. The document discusses how multitasking is ineffective and drains energy. It provides tips to deal with "earworms" or stuck songs, such as chewing gum, listening to the full song, doing math problems, and finishing tasks. Procrastination is addressed by starting tough tasks first, making boring tasks interesting, and timing easy tasks.
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Organizational Productivity - Presentation
- 2. All work and no play makes jack a dull boy! Work while you work and play while you play
- 3. Conventional Definition “The effectiveness of productive effort, especially in industry, as measured in terms of the rate of output per unit of input.” What does productivity mean to you? Productivity
- 4. Productivity In simple terms, productivity: Is input (the resources consumed and the efforts put in) vs. output. In this day and age, has crept into our everyday thoughts and is not just limited to the work-life!
- 5. Both at the personal and professional level: How do you increase productivity?
- 6. What affects productivity and ways to counter We will NOT be talking about external influencers. For the most part ;)
- 7. Before we get to the fun stuff A few quick tips… You can read the next couple of slides :D
- 8. Productivity Improve productivity 1) Make a task list – on paper and strike each out as and when done “Physical objects are more relatable” 2) Make the best use of technology and know the tech that works for you and your team! e.g. evernote, Office for Android, Grammarly, etc.
- 9. Productivity 3) Take one thing at a time! “Don’t juggle and stress – don’t make your peers juggle and stress either” 5) Communicate through one platform and person at a time “There’s no need to be omnipotent ”
- 10. Multitasking How many of us, Respond to pings while in a meeting? Talk on the phone while driving? Read a book while listening to a song?
- 11. Multitasking …is a myth! One of the laws of Karma: “One cannot think of two things at the same time” We don’t focus on two things at the same time. Swiftly switch between tasks real quick. It costs time, leads to making mistakes and drains energy.
- 12. Do you know this guy? The name’s Earworm ;)
- 13. … had earworms in the last week, if not since this morning? Have you…
- 14. Earworms – How to Get Rid Annoying, distracting and in some rare cases, clinically dangerous Luckily, a few good numbers of ways to handle earworms do exist 1. A really good one – Chew Gum 2. Listen to the song 3. Keep your brain busy – quickly try a simple math calculation, followed by another one. Or play Sudoku – not at a difficult level though 4. And then the best one – Finish an Unfinished Task!
- 15. Turn Your Desk Personal Decorate Add personal objects improves…up to 32%! This simply works by providing a sense of control over things. One for fun
- 16. Get a Sugar Fix! Activate your brain’s pleasure center: “Simply swishing around a bit of sports drink and just spitting it out!!” Another one!
- 17. The next couple of slides are all science But there are definitely exceptions! Disclaimer!
- 18. Music “Alters the perception of time” Music reduces the amount of time we think we’re waiting! Know when you play that song!
- 19. While at work… It’s probably not the best thing to do Especially, if your work needs concentration... Know when you play that song!
- 20. How? • Brain switches back and forth! • Forms separate "events," or distinct memories • Time also expands when we're listening to music that we dislike. Know when you play that song! Remember this?
- 21. On the other hand... Physical activities: music literally makes you stronger! How? “Distraction” Know when you play that song!
- 23. Have you ever done your laundry on the day/time as you planned?
- 24. Procrastination Procrastination generally happens because The task is very tough The task is boring/monotonous The task is too easy
- 25. Procrastination 1) When the task is tough… • Postpone • Mental plans What we ‘should’ be doing? “Get it over with already” Start your day with that tough task and finish it
- 26. Procrastination 2) When the task boring… Turn to music Turn it beautiful/interesting! Making a report on an excel for example ;) 3) When a task is too easy… Time yourself everytime and make it challenging
- 27. That’ll be all Arshat Mohammed arshat.mohammed@gmail.com https://in.linkedin.com/in/arshat
Editor's Notes
- A measure of the efficiency of a person, machine, factory, system, etc., in converting inputs into useful outputs. Productivity is computed by dividing average output per period by the total costs incurred or resources (capital, energy, material, personnel) consumed in that period. Productivity is a critical determinant of cost efficiency.
- Before we get to those tips.
- 1) This is why while spending with cash, we’re more aware and while using credit cards, spend more! Make best of tech: “Stop counting items manually – use Calc and know that a scientific calculator is not of any use making delivery reports”
- Don’t try to answer 3 people at the same time. Things and people can, and will wait for a few minutes. Prioritize things and always communicate!
- Isn’t that good you ask? The answer is no.
- 2. Listen to the song that’s ringing inside your head completely and occupy yourself with something else; sometimes you might need to listen to a different song afterwards 3) When you play games at a difficult or a very easy level – earworms get one more win and creep straight back in. 3) Keep your brain busy – quickly try a simple math calculation, followed by another one. Or play Sudoku – not at a difficult level though Earworms are often subconscious reminders that you have a half finished task :D
- The carbohydrates in the drink stimulate receptors in your mouth that then send your brain messages that things are all totally cool. You’ll be physically active!
- Music Changes the way we perceive time… The on-hold music, the tunes they play in waiting rooms, and those shopping centers! While we wait, music reduces the amount of time we think we’re waiting! When brain is steadily distracted, one will be less likely to notice things around in detail, and this also includes the passage of time. Our brains have limited input capacity, and when something else is using up that capacity, we're less likely to think things like, "I've been on hold to check on a product that I’ve already paid for for 10 minutes dammit! or "Am I really going to bake ever?"
- Music Changes the way we perceive time… The on-hold music, the tunes they play in waiting rooms, and those shopping centers! While we wait, music reduces the amount of time we think we’re waiting! When brain is steadily distracted, one will be less likely to notice things around in detail, and this also includes the passage of time. Our brains have limited input capacity, and when something else is using up that capacity, we're less likely to think things like, "I've been on hold to check on a product that I’ve already paid for for 10 minutes dammit! or "Am I really going to bake ever?"
- Mind forms separate "events," or distinct memories When your brain thinks about what you've been doing for the past hour, you'll remember more of these events and recall that the hour was quite long. Experiments have found that time also expands when we're listening to familiar music that we dislike. Which is why some people immediately roll their eyes when they hear Justin Bieber :D When we hear the opening chords of a song, our brain remembers the whole thing and immediately skips ahead and plays it mentally. This fake mind-music is extremely vivid, working on exactly the same parts of the brain as actual music does. So the effect is that you take a few moments to vividly imagine that you're sitting through five minutes of that damn New Radicals song before you come back to reality only to realize that you still actually have to sit through it.
- If you’re involved in physical activities, music literally makes you stronger! This is due to same distraction! If you’re running around between offices, taking care of an event, herding people to do something, cleaning, or doing laundry!
- Leave all the easy, monotonous, routine tasks for later It doesn’t have to be picture perfect – just get the tough part covered Studies says that when you finish the one task that you dread, you gain confidence and will be able to focus better on the others!
- When you make a task appear interesting, your brain feels like it’s being rewarded. And then – really reward yourself – grab a beer or swish and spit Gatorade! Make plans to do something later and committ to the plans