Optimization and Balance deployment for MPS

1. Optimization & Balanced
Deployment for MPS
A Managed Print Services Strategy
1

2. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Three Pillars of Managed Print Services
Manage
Effectively manage devices
in a print environment
Optimize
Optimize devices for
balanced deployment and
employee efficiencies
Improve
Strategically develop and
implement defined print
polices and automate
workflow processes

3. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Optimization & Balanced Deployment
A Managed Print Services (MPS) strategy
Cost savings typically 25% to 35%
- MPS (managing devices only = 15%-30% potential savings
- Balanced deployment (only) = 10%-30% potential savings
- MPS and Balanced Deployment = 25%-50% potential
savings
Boost employee productivity and increase device uptime.
Streamline workflow processes and take advantage of
technological advances in devices, optimally deploying and
managing through a Managed Print Solution.

4. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Optimization & Balanced Deployment Process
Pre-work
Agreement
Assessment
Findings
Process Steps:
Pre-work
• HP MPS Specialists introduce project concepts to client
• Determine best approach:
• Paper optimization
• Partial walkthrough/pilot project
• Full walkthrough
• Identify project goals
• Discuss budget, timelines, and expectations
Agreement
• Execute a Statement of Work

5. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Optimization & Balanced Deployment Process
Pre-work
Agreement
Assessment
Findings
Process Steps continued …
Assessment
• Confirm/install data collection agent
• Review client’s actual cost data
• Gather print fleet data
• Complete mapping when applicable
• Conduct analysis
Findings
• Present documentation, analysis and recommendations
• Discussion and review
• Finalize strategy
• Deliverables include:
• Proposed solution maps
• Overview of current costs vs proposed state
• Itemized Bill of Material
• Device list with part #’s / Qty’s / Descriptions
• Executive summary

6. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Project Considerations
• Common organizational pain points
– Over-capitalized on equipment
– Need to refresh old equipment (fleet is 7+years old)
– Color printing is out of control exceeding ~40% of total costs
– Excessive number of local / desktop printers
– Leased devices need to be refreshed (i.e. copiers)
• Balanced Deployment considers impact of changes to end
users
– Over-consolidation can cause employee wait time at device
– Desktop printers have their place
– Caution using User to Device Ratios
– People cost more than printers – focus on employee efficiency
– Expected cost reductions and benefits
• Standardization of devices and support
• Increased employee productivity with scan to network / email features

7. © Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Project Considerations
Continued ….
• Centralize and realign purchasing responsibilities
– Purchasing / Facilities sometimes need to release control of copiers
• Recommendations are influenced by:
– Business type (warehouse v. cubicles v. school)
– Page volumes (not just User to Device ratio)
– Employee needs for increased workflow or efficiencies
– Under / over-utilized devices

8. Thank you
© Copyright 2016 HP Development Company, L.P. The information contained herein is subject to change without notice.