This presentation was first given to PhD students, Postdocs, and Early Career Researchers at Imperial College London's Centre for Environmental Policy in September 2018. It provides an introduction to Open Access and Research Data Management, explains why they are important and beneficial for ECRs, and offers advice and guidance on best practice.

1. Library
Services
Open Access & Research Data Management
Danny Smith and Tom Cridford

2. What is Open Access?
Digital
£0
Free of charge Reusable
Online

4. • In 2014, of 114 million English-language scholarly documents available on the web, only 24%
were freely accessible.

5. Why is OA important?
https://osc.cam.ac.uk/open-access

6. Citation advantage
Source: OpCit project (The Open Access Citation Advantage Service, SPARC Europe).
Accessed August, 2018. http://sparceurope.org/what-we-do/open-access/sparc-europe-open-access-resources/open-access-citation-advantage-service-oaca/
66%
24%
10%
Studies that found
a citation
advantage
Studies that found
no citation
advantage
Studies that were
inconclusive

7. How to publish OA: Green and Gold
Select journal
Version 1
(Author’s
accepted
manuscript)
Final published
version
Version 2, etc.
Submitted
manuscript
Proofs
Green open
access
Gold open access
Peer review &
corrections

8. Gold Open Access
Published PDF freely available
Article Processing Charge (APC) is paid
Not required for REF (green OA is fine)
Preferred by certain funders (RCUK/COAF)
Some journals are fully gold OA

9. Applying for APC funding in Symplectic
Do you want to apply for funding for an article processing charge (APC)?
• If your work is RCUK or COAF funded – Yes
• If you are publishing in a fully open access journal – Yes

10. Open access funds available
*Please apply for funding before requesting an invoice from your publisher.
You should receive a response from the library within 2–3 days.
3. Imperial Open Access Fund
2. Charity Open Access Fund (COAF)
1. Research Councils UK (RCUK) open access fund

11. Research Excellence Framework – REF & Open Access
• Journal articles and conference proceedings accepted after 1st April 2016
• Author’s Accepted Manuscript (AAM) deposited in Institutional Repository on
acceptance
• No later than 3 months from date of acceptance

12. • Upload AAM and add publication data (video)
• Request APC funding (Gold OA)
• Populates your Professional Web Page (PWP)
• Manage grants and awards
Imperial’s CRIS & Institutional Repository
• Public access to your work
• Indexed by Google Scholar, Core, OpenAire,
Bielefeld Academic Search Engine (BASE)…
• Average Monthly downloads Jan-Jul 2018 c86,000

13. Depositing your work

14. Depositing your work
• Deposit on acceptance
• Add all Imperial authors (to avoid duplication)
• Apply for APC if relevant
• Add grant details in & link publication to grant
• Conference papers – upload copyright agreement (as supporting information)

15. Overview
• What are research data?
• Why is data preservation important?
• Research Data Lifecycle
• Help and support

16. What are research data?

17. Why is data management important?
“In their parents' attic, in boxes in the garage, or stored on now-defunct floppy disks
— these are just some of the inaccessible places in which scientists have admitted to
keeping their old research data.”
http://www.nature.com/news/scientists-losing-data-at-a-rapid-rate-1.14416

18. Why is data management important?
https://www.nature.com/news/1-500-scientists-lift-the-lid-on-reproducibility-1.19970

19. And because…

20. Research Data Life-cycle

21. Planning – Writing a DMP
A Data Management Plan is a document that is created in the early stages of
a project. An initial plan may be expanded later but should provide details
about:
• Plans and expectations for data
• The nature of data and its creation or acquisition
• Storage and security
• Preservation and sharing
https://dmponline.dcc.ac.uk/

22. Live data Storage - box

23. Archiving and preserving data
Most research now has a requirement to preserve data for at
least 10 years in most cases.
This is to:
• Enable future work
• Support integrity of published findings
Need to consider:
• What should be kept
• What format to keep it in
• Where to keep it

24. Repository choices

25. Publishing – Data Access Statement
A data access statement should be included in your publication:
Where data is available:
“Data supporting this publication can be obtained from
https://doi.org/10.5281/zenodo.1218933 under a Creative Commons
Attribution license.”
Where data sharing needs to be approved:
“Supporting data are available, subject to a non-disclosure agreement. For
access please contact rdm-enquiries@imperial.ac.uk in the first instance.”
Where no new data has been generated:
“No new data was collected or generated during the course of research.”

26. Data Access Statements at Imperial
DAS rates January – June 2018
Engineering
Natural Sciences
Medicine
Business
0
20
40
60
80
100
120
140
160
Faculty
Deposits
DAS compliance rates by Faculty Jan-June '18
Fully compliant Semi Compliant Non-Compliant

27. Discovery - Metadata
CC-BYImagecourtesyofFlickruserCea.
• Data about data
• Helps others find your
research
• Increases the impact of
your work

28. Symplectic
Metadata!
• You can now share information about your data and software in the College
publications repository ‘Spiral’ via a form on Symplectic.

30. Library
ServicesThank You
openaccess@imperial.ac.uk
@OAImperial
rdm-enquirires@imperial.ac.uk
t.cridford@imperial.ac.ukdaniel.smith1@imperial.ac.uk
Further help:
• Online advice and guidance (text and video)
• Training to suit your needs
• 1:1 sessions