The school district requested proposals from laptop manufacturers to provide devices and services for students. Apple, Dell, and HP submitted proposals. Dell, Microsoft, Intel and Global Assets offered a $35,000 professional learning program. The top choices from staff and student reviews were the MacBook Air 11" and 13" from Apple and the Dell Venue 11" tablet. The bid response table provided pricing details for each device option from each manufacturer including the total cost per year with and without various services. Additional considerations in the selection included annual software, management, filtering, and self-insurance costs. Insurance options with different coverage amounts and deductibles over 1, 2, or 3 years were also presented. The district planned to have 2 instruction

1. Process
• Requested proposals and devices to evaluate
• HS staff review
• MacBook and Dell Venue top choice
• MS 8th grade students review
• MacBook and Dell Venue top choice

2. Proposal Specifications
Laptop bid specifications:
Option 1
• 13 inch
• Dual-core Intel i5 processor
• 4GB memory
• 128GB flash storage
• 802.11 (preferred AC compatible)
• DVD not required
• Optional 3 year warranty
Option 2
• 11 inch
• Dual-core Intel i5 processor
• 4GB memory
• 128GB flash storage
• 802.11 (preferred AC compatible)
• DVD not required
• Optional 3 year warranty

3. Proposals
The request was for a laptop, backpack, and services
Apple
• MacBook Air 11” and 13”
• Included iPads in the discussion with students and staff
Dell
• Venue Tablet 11” with Keyboard
• Latitude 3340 13”
HP
• ProBook 430 G1
• Pro X2 410G1 Tablet with Keyboard
All manufactures offered some assistance for professional learning.
Dell, Microsoft, Intel and Global Assets provided a specific program for professional learning
valued at $35,000.

4. Bid Response
Laptop Bid Each Device Total bags bag total
Professional
Services
Installation
Services Vendor
Met bid
specs Total per year
Total with out
Apples PS
Total w/o PS
and delcom
services
Mac Air 11" i5 $912.70 $2,281,743.17$38.50 $64,575.07 $14,805.20 $83,823.58Apple 3 yr warranty Yes $2,445,724.91 $2,430,919.71 $2,347,096.13
Mac Air 13" i5 $998.41 $2,061,063.31$38.50 $64,575.07 $14,805.20 $83,823.58Apple 3 yr warranty Yes $2,660,073.46 $2,645,268.26 $2,631,444.68
Dell Venue 11" Atom $701.00 $1,752,500.00$24.00 $60,000.00 $50,000.00Global/Dell
3 yr
Accidential
Damage No $1,863,225.00
Dell Venue 11" Atom $679.00 $1,697,500.00$24.00 $60,000.00 $50,000.00Global/Dell 3 yr warranty No $1,808,203.00
Dell Latitude 3340
13" i3 $706.00 $1,765,000.00$24.00 $60,000.00 $50,000.00Global/Dell
3 yr
Accidential
Damage No $1,875,730.00
HP ProBook 430 G1
i5 $741.00 $1,852,500.00$25.00 $62,500.00 $50,000.00Delcom/HP
3 yr accidential
damage Yes $1,965,766.00
HP Pro x2 410G1 i5 $877.00 $2,192,500.00$25.00 $62,500.00 $50,000.00Delcom/HP
3 yr accidential
damage Yes $2,305,902.00
HP Pro x2 410G1 i3 $882.00 $2,205,000.00$25.00 $62,500.00 $50,000.00Delcom/HP
3 yr accidential
damage No $2,318,407.00
Professional services $70,000.00Delcom
Dell Venue 11" Pro i3 $868.00 $2,170,000.00$25.00 $62,500.00 $50,000.00Global/Dell
3 yr accidental
damage No $2,335,914.00

5. Other Considerations
Per device Annual
Computrace $65.00 $130,260.00
AntiVirus $0.00 $0.00
MS Office $0.00 $0.00
Management
(Casper/System Center) $10.00 $20,040.00
Content Filter $6.00 $12,024.00
Self Insure (charge each
student) $40.00 $80,160.00

6. Insurance Option
Full Coverage - -Insurance Coverage
(Unlimited Incidents):
• Accidental Damage
• - includes drops/cracked screens/liquid spills
• Liquid Submersion
• Theft
• Fire/Flood Damage
• Vandalism
• Natural Disasters
• Power Surge Due To Lightning
Coverage Amount: $900.00 Quantity:
Policy Term Deductible Group
Rate* Select Coverage
1 Year $0.00 $66.00
$50.00 $60.00
$100.00 $53.00
2 Year $0.00 $130.00
$50.00 $117.00
$100.00 $104.00
3 Year $0.00 $191.00
$50.00 $172.00
$100.00 $153.00

7. Additional Support
• 2 Technology Instructional Coordinators
• 3 District Technicians (one per HS)