OJS Training: Users and User Roles

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This document provides an overview of users and user roles in Open Journal Systems (OJS). It outlines how to log into OJS, modify user profiles, create users, and assign user roles. The main user roles discussed are journal manager, editor, section editor, and subscription manager. Hands-on exercises are included to create sample users and assign them reviewer and author roles for a journal. The training aims to help users understand and manage access permissions within OJS.

DRGS OJS Training: Users and User
Roles
Chisoni Mumba <cmumba@unza.zm>
Lighton Phiri <lighton.phiri@unza.zm>
Yokonia Tembo <yokonia@unza.zm>
Dec 15, 2020

Shameless Plug!
2
Dec 15, 2020
http://dspace.unza.zm

https://bit.ly/drgs-journals-training
3
Dec 15, 2020
https://bit.ly/drgs-journals-training

Hands-on Session Will Be Done on Live OJS Instance
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Dec 15, 2020
https://journals.unza.zm

Outline
• Part I: Users and User Roles
• Part II: Creating and Conﬁguring a Journal
5
Dec 15, 2020

Outline
• Part I: Users and User Roles
• Logging into OJS
• User Proﬁle Modiﬁcation
• Creating Users
• Overview of OJS User Roles
• Assigning User Roles
• Part II: Creating and Conﬁguring a Journal
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Dec 15, 2020

Create Users: Practical Exercise
• Create two journal users
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Overview of OJS User Roles (1/4)
• OJS uses roles to organize activities and spaces within the the
journal’s management and publishing portal
• Example: Section Editors are only to view those submissions
assigned to them by the Editor to oversee.
• OJS users can have more than one role (Journal Manager and
Editor), while users can have the same roles (e.g., a team of 6
Editors).
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Overview of OJS User Roles (2/4)
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Dec 15, 2020

Overview of OJS User Roles (3/4)
• Journals Managers
• Sets up journal by ﬁlling in templates and checking options;
manages/import users, assigning roles; manages reading tools,
indexing, prepared emails.
• Editor
• Assigns Editors or Section Editors to submissions; oversee editorial
process and decisions; assembles and publishes issues.
• Section Editor
• Optional role for assisting in managing peer review process and
makes editorial decision for submissions, in consultation with
Editor.
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Dec 15, 2020

Overview of OJS User Roles (4/4)
• Subscription Manager
• Sets up diﬀerent types of subscriptions and manages subscription
processes.
• Additional Roles
• Based on traditional journal editing processes, with Layout Editor,
for example, laying out PDF and/or HTML of published version of
articles.
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Assigning User Roles (1/2)
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Dec 15, 2020

Assigning User Roles (2/2)
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Dec 15, 2020

Assigning User Roles: Practical Exercise
• Create an example reviewer role to a user for your respective
journal
• Create an example author role to a user for your respective
journal
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Dec 15, 2020

Bibliography
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Dec 15, 2020
[1] Stranack, K. (2008) Starting a New Scholarly Journal in Africa
http://pkp.sfu.ca/ﬁles/AfricaNewJournal.pdf

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