This document provides an overview of Microsoft Office 2007 and includes 3 exercises to familiarize users with the new ribbon interface, mini-toolbar, context menus, galleries, and live previews. The exercises guide users through tasks in Word and Excel like formatting text, changing table styles using the ribbon and context menus, and exploring live previews of different formatting options in galleries. The overall goal is to help users navigate the user interface changes and take advantage of new features like the results-oriented design supported by galleries and live previews.

1. Microsoft Virtual Labs Express
®
Microsoft Office 2007 Overview

2. Microsoft Office 2007 Overview
Table of Contents
Microsoft Office 2007 Overview .................................................................................................. 1
Exercise 1 Getting Familiar with the Ribbon................................................................................................ 2
Exercise 2 Become Familiar with the Mini-toolbar and Changes to Context Menus................................... 4
Exercise 3 Working with Galleries and Live Previews ................................................................................ 6

3. Microsoft Office 2007 Overview
Microsoft Office 2007 Overview
After completing this lab, you will be better able to:
Objectives Navigate the new Ribbon
Use Mini-toolbars to format text
Take advantage of Live Preview and the Gallery
Estimated Time to 15 Minutes
Complete This Lab
Computer used in this Lab MOSS
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4. Microsoft Office 2007 Overview
Exercise 1
Getting Familiar with the Ribbon
Scenario
The ribbon is the primary replacement for menus and toolbars and is perhaps the most obvious change in Office
2007. The ribbon is designed to make it easier for users to browse command options. It consists of tabs that are
organized around specific scenarios or objects. Each tab is organized into several sections, or chunks, that contain
related controls. The ribbon can host rich content including buttons, galleries, and dialog box content. It also adapts
to screen resolution and orientation changes.
The ribbon is context sensitive. For example, when a table is selected in an Office Word 2007 document, additional
contextual tabs are visible that provide the user the ability to apply quick formats or change the table layout.
In this exercise, you are introduced to the ribbon during an Office Word 2007 authoring session. The goal of this
exercise is to become familiar with the ribbon layout and learn how it improves efficiency for using authoring
commands.
Tasks Detailed Steps
a. Login using the following credentials:
1. Review the overall
layout of the ribbon, Username: administrator
•
and navigate some of
Password: pass@word1
•
its tabs to locate and
Log on to: LITWAREINC
•
use select
functionality. b. Wait for the Warmup Script to complete and the popup window to close.
c. Open Windows Explorer.
d. Navigate to C:HOLUserExperienceExercise1.
e. Double-click NewWorld1.docx.
Select the first two paragraphs of text.
f.
g. If the Home tab is not currently selected in the ribbon, click the Home tab.
h. In the Font chunk, click the font face list.
Hover over each of the font faces in the list as shown in Figure 1.1.
i.
Figure 1.1. Selecting a Font Face
Note: As you hover over each font face in the list, note how the formatting for the first
two paragraphs of text in your document changes.
Now click on the text box on Page 2 of the document.
j.
Note: Note the appearance of the Text Box Tools contextual tab set in the ribbon.
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5. Microsoft Office 2007 Overview
Tasks Detailed Steps
k. Click the Styles contextual tab within the Text Box Tools contextual tab set.
Hover over the styles in the Text Box Styles chunk, as shown in Figure 1.2.
l.
Figure 1.2. Previewing Text Box Styles
Note: As you hover over each style in the Table Styles gallery, note how the text box in
your document reflects the new style.
m. Click one of the text box styles to apply it to the text box.
n. Click outside the text box.
Note: The Text Box Tools contextual tab set disappears in the ribbon.
o. Close Office Word 2007 without saving any changes.
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6. Microsoft Office 2007 Overview
Exercise 2
Become Familiar with the Mini-toolbar and Changes to
Context Menus
Scenario
New to Microsoft Office 2007 is the mini-toolbar, a small toolbar that appears when, for example, a word is selected
in a document. This toolbar reveals the most common application commands for text objects and increases the
efficiency of users that need to perform frequently repeated formatting tasks.
In addition the context menu has been redesigned to incorporate richer content. In many cases, a rich gallery that
shows in a contextual tab will also appear in the context menu as well. For example, if a picture needed to be rotated
in a document, the user could perform that task from that object’s context menu rather than having to use the
contextual tabs.
In this exercise, you will use mini-toolbars and context menus to modify an existing document. The goal of this
exercise is to become familiar with the on-object UI and learn how it complements the ribbon functionality.
Tasks Detailed Steps
a. From Windows Explorer, navigate to C:HOLUserExperienceExercise2.
1. Use the mini-toolbar
to modify the b. Double-click NewWorld2.docx.
formatting of a word.
c. Double-click the word adapt near the end of the first paragraph.
d. Hover over the italicize icon in the mini-toolbar as shown in Figure 1.3 and click
once to apply italic formatting to the text.
Figure 1.3. Using the Mini-toolbar for Text Formatting
e. Click once on the bold icon to apply additional formatting to the word adapt.
Note: Note that when you select text in a document, the mini-toolbar initially appears
faded and is simply a visual cue to the user that formatting changes can be easily
applied to the selection using the mini-toolbar. It becomes fully enabled when you
hover over it. As you move the mouse away from the selected text and mini-toolbar,
you will notice that the mini-toolbar begins to fade before it disappears completely.
Note: Use mini-toolbars to change other formatting in the document.
a. Navigate to the last page of the document.
2. Use context menus to
change the properties b. Select the entire second column in the table.
of a table.
c. Right-click anywhere within the second column.
Note: Both the mini-toolbar and context menu appear when right-clicking the second
column. If a command in the mini-toolbar is used, the rest of the context menu
disappears and the mini-toolbar sticks around for further use.
d. From the Cell Alignment menu command, click the Align Center icon as shown
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7. Microsoft Office 2007 Overview
Tasks Detailed Steps
in Figure 1.4.
Figure 1.4 Using the Context Menu for a Table
e. Close Office Word 2007 without saving any changes.
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8. Microsoft Office 2007 Overview
Exercise 3
Working with Galleries and Live Previews
Scenario
Office 2007 supports a results-oriented design. With this design, users are presented with a set of choices, which are
easily visualized when they want to apply formatting or change the document in some way, instead of having to
change settings in dialog boxes. The selection of any of these options results in one or more underlying commands
being applied. For example, users do not have to learn the sequence of commands needed to wrap text around a
picture in a document. They can simply select the look they want from a visual gallery.
The gallery is a new control that is the visual manifestation of the results-oriented design. The gallery offers a list of
command sequences, combining rich graphics with adaptable text styles to convey feature results to users. This new
control supports live previews, which actually update the document while users mouse over the choices available in
the gallery. Thus, the exact result of applying a gallery option can be seen before the user selects that option.
In this exercise, you will work with galleries and live previews to modify an existing document. The goal of this
exercise is to become familiar with the concept of the results-oriented design.
Tasks Detailed Steps
a. From Windows Explorer, navigate to C:HOLUserExperienceExercise3.
1. Select a table object
in an Office Excel b. Double-click NewWorld3.xlsx.
2007 document and
c. Select the cell range from B3 through H22.
use live previews to
d. Click the Insert tab.
see how other
formatting options e. In the Tables chunk, click the Table command.
would appear. In the Create Table dialog box that appears, click OK to accept the cell range
f.
from B3 through H22. Note that the Table Tools contextual tab set appears.
g. In the Design contextual tab, hover over the gallery items in the Table Styles
chunk. Notice how the table live previews the different styles.
h. Choose one of the table styles by clicking an item in the gallery.
Note: Click the Home tab and click the Conditional Formatting menu command in
the Styles chunk. Select a color scale or icon set.
Close Office Excel 2007 without saving any changes.
i.
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9. Microsoft Office 2007 Overview
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