This document summarizes a management review meeting that covered various procurement topics. It discusses vendor performance evaluations of top suppliers, with scores in various criteria like sustainability and order fulfillment. Site visits conducted to 35 vendors in 2020-2021 are mentioned. The top spending categories are analyzed, with construction/renovation works being the highest. A supplier risk assessment of vendors is also included. Just-in-time and vendor-managed inventory agreements with top suppliers are noted along with targets to further digitize procurement through online agreements and item issuance in 2021-2022.

1. Management Review Meeting
MARCH 2021

2. Overview – Contract Management
Vendor performance Evaluation
Vendor on Site Visit
Categorized Spending – Top Spend analysis
Supplier Risk Assessment
Just In Time / Vendor Manage Inventory
Procurement Targets : 2021-2022
Agenda

3. SELECTION
• Pre-qualification requirement
• Evaluation of tenderer responses
• Award contract based on set criteria
PLANNING
• BOQ/Scope of work
MONITORING
• Performance monitoring as per
requirement
REVIEW
• Review job and contractor as per
BOQ/SOW
Overview - Contract Management
IMPLEMENTATION
• Prepare induction/prepare passes if
needed
Revised Procurement Manual and procedure as per
ISAGO guideline
Sustainability Policy shared with all vendor and signed
Environment, Social & Ethics
Minimum HSE criteria for contractors – Part of Service
contracts
Encourage and enhance safety at work site
Allied , Greaves, DEC, dog sniffing contract reviewed and
updated
Vendor Induction process redefined along with Pre-
qualification documents and quality management system
evaluation
Safety Risk Assessment for all top Spends Categories
vendors

4. Vendor’s Performance Evaluation
4.14
3.43
3.83
3.02
2.58
3.84
3.46
2.85
1.65
2.16
3.06
0
0.5
1
1.5
2
2.5
3
3.5
4
4.5
VENDOR SCORE CARD
CRITERIA
SCORES
WEIGHT AWM Know Well IDP Modern Motor My Gerrys
Al Anwar
Internationa
l
Karsaz PVT
LTD
IAL H3
Hassan &
Sons
The Agha
Goods
Bariks
1. Sustainability 30% 1.20 1.28 1.13 1.13 0.90 0.83 0.98 0.90 0.83 0.00 0.00 0.00
2. Company Strength 20% 0.80 0.60 0.47 0.70 0.50 0.30 0.63 0.50 0.43 0.40 0.53 0.43
3. Project Understanding 20% 0.80 0.60 0.53 0.67 0.47 0.47 0.80 0.80 0.53 0.33 0.40 0.73
4. Order fulfillment 10% 0.45 0.35 0.45 0.45 0.35 0.35 0.45 0.40 0.35 0.20 0.30 0.45
5. Product Viability &
History
10% 0.43 0.38 0.30 0.33 0.28 0.23 0.33 0.30 0.23 0.25 0.23 0.35
6. Terms & Conditions 10% 0.37 0.43 0.33 0.40 0.40 0.20 0.40 0.33 0.30 0.17 0.23 0.30

5. Vendor on Site Visit
Visited 35 vendors in 20-21
Mass Engineering,
United Company,
Capricorn Trading,
AWM,
Karachi Steel,
Business solution,
Steel Mate etc.

6. Categorized Spending
28,267,456
12,307,778
6,747,129 5,233,220
4,967,774 4,130,940 3,675,400 3,480,961
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
AWM Ventures
Private Limited
Karsaz (Pvt) Ltd Gerrys
Information
Technology (Pvt)
Ltd.
Bariks IDP Engrave Modern Motors
(Pvt) Ltd
h3 Consultants PETRO TECH
LUBE OIL
PLASTIC SHEETS SECURITY IT UNIFORM BRANDING TOW TRACTOR
CONSTRUCTION/RENOVATION
WORKSHOP
Top Spend
Major categories are Direct/Technical and Indirect. There are OEM and local vendor in Technical sourcing and Indirect
have I.T, consumable, civil work etc. categories

7. Supplier Risk Assessment
77% 77%
52%
67% 67%
74% 70%
65% 67% 64%
78%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
Vendor Risk Assessment
Supplier Risk: Establish basic requirements for suppliers and audit performance periodically to ensure quality of product -
On-site audit: understand actual practice and effects - Collaboration: carry out affairs regarding sustainability issues
together and lead the entire value chain to achieve the goal of sustainable supply chain management

8. JIT / VMI
12,307,778
5,461,068
4,766,380
542,059
119,990
Karsaz (Pvt) Ltd
International Aeradio Pakistan (Pvt) Ltd.
ABM INFO TECH (PVT) LIMITED
Metro Pakistan (Pvt.) Limited
Master Motor Corporation Pvt. Ltd.
Agreement binding with vendors for Just in time stock items/Vendor managed inventory to reduce stock keeping
at vicinity level, decentralized delivery mechanism to reduce transportation, waste management/recycling, written
agreement on restraining child labor and bribe etc

9. Online Procurement BI KPI’s Tracking
Agreements through Oracle
Digital issuance of items through MMR / IR
Target to be achieved in 21-22