2. NAME: Mahendra Jivan
DATE OF BIRTH: 23 December 1956
MARITAL STATUS: Married with 3 children
NATIONALITY: South African
ID NUMBER: 561223 5198 08 9
CONTACT NO: 083-212-0099 (self)
011-852-8112 (home)
083-212-0423 (Spouse Bhavshila)
LANGUAGE ABILITY: Home Language :Gujarati
Second Language :English – Fluent
Other Languages :Gujarati –Fluent
SPORTS HOBBIES: Soccer, Cricket and Table Tennis
SCHOOLING: 1975 - Matric – Gandhi Desai High School Durban
QUALIFICATIONS: 1980 - I.A.C. (Diploma of the Institute of Administration and
Commerce – Company Secretary
1984 – B Compt – Unisa
Major Subjects:
Accounting
Auditing
Taxation
1987 – B Compt (Hons) – UNISA
Major Subjects:
Advanced Financial Accounting
Advanced Auditing
Advanced Taxation
Advanced Management Accounting
Advanced Information Systems
COMPUTER LITERACY: Software Packages
Impact Accounting
Microsoft Excel
Microsoft Word
Oracle :Fixed Assets system (excellent knowledge)
General Ledger ( Excellent knowledge)
Inventory system ( Working knowledge)
Payables System (excellent knowledge)
Purchasing ( Working knowledge)
EMPLOYMENT HISTORY
2
3. Aug 1978 – Aug 1981 COOPERS & LYBRAND – DURBAN
Position: Computer Clerk
Reporting To: Partner
Duties & Responsibilities:
1. Reconciliation of output (debtors) to control account.
2. Statutory work – Company secretary
3. Write up of client books
Reason for Leaving: Commercial experience required.
Sep 1981 – Sep 1982 NATAL CHEMICAL SYNDICATE LIMITED - DURBAN
(MANUFACTURERS OF WATTLE EXTRACT)
Position: Bookkeeper
Reporting To: Financial Director
Duties and Responsibilities:
1. Write up of books to trial balance.
2. Preparation of monthly income statements.
3. Preparation of cost reports on a monthly basis and
comparison to budgets.
4. Preparation of working papers for audit purposes.
5. Liase with external auditors.
Reason for leaving: Company was bought of by HLH and
management changed.
Dec 1982 – Dec 1983 GOVAN MANI & CO (PTY) LTD – DURBAN
(RADIO TV AND HOUSEHOLD EQUIPMENT)
Position: Accountant
Reporting To: Managing Director
Duties and Responsibilities:
1. Devised and implemented accounting system for the
group,
2. Write up books for the group.
3. Preparation of financials.
4. Assisted in tasks of an administrative nature i.e.
company secretarial work.
Reason for Leaving: As studies had progressed I left so that I
could serve my articles.
April 1984 – Mar 1988 KESSEL FEINSTEIN – JOHANNESBURG
3
4. ACCOUNTANTS AND AUDITORS:
Position: Articled Clerk
Reporting To: Partner
Duties and Responsibilities:
1. Performed various audits ranging from small to medium
sized companies.
2. Preparation of company financial statements.
3. Preparation and checking of company tax returns.
4. Preparation of Management letters.
5. Secretarial work for small companies.
6. Worked on firms computer systems.
7. Major Audits: Macsteel, Pioneer, CBD Property Funds,
Flekser Steel, Micor.
April 1988 – Jul 1994 COLGATE PALMOLIVE (PTY LTD.
Position: Internal Auditor, Financial Accountant,
Management and Brand Accountant.
Reporting To: Brand accounting Manager
Duties and Responsibilties:
Internal Auditor:
1. Performed audit in accordance with program provided
by US head office.
2. Reported any weaknesses and recommendations to
Financial Director.
Financial Accountant:
1. Organised and implemented Colgate Palmolive
(Botswana) accounting system on impact.
2. Preparation of financials of subsidiary.
3. Signatory to the company’s current account.
4. Handling of all administrative and clerical work of the
subsidiary.
BRAND AND MANAGEMENT ACCOUNTANT:
1. Attend management meetings regarding personal care
products.
2. Preparation of budgets/estimate for personal care
category.
3. Margin calculations on new products.(GP %).
4. Prepared income statements for personal care products.
5. Comparison of actual to budgets and estimates.
6. SPI (selling price increase), volume and growth analysis.
7. Preparation of Income Statement and Balance Sheet for
the company as well as consolidation for the group.
8. Preparation of cash flows.
4
5. 9. Preparation of working capital schedules.
COST ACCOUNTANT:
1. Managing cost department with 3 cost clerks.
2. Maintained a standard costing system.
3. Calculation of cost of production based on products
manufactured.
4. Calculation of fixed cost that need to be transferred to
production cost and for purpose of inventory valuation.
5. Calculation of purchase price variance.
6. Attending stock counts and reporting any losses and
gains to management together with explanations for
cause of variance.
Reason for Leaving: Opted for voluntary retrenchment.
Fixed Assets and Insurance Manager
STARTED WORK AT MTN IN JANURAY 1995 as a temp and became
permanent in MAY 1995. LEAVING MTN DUE TO COMPULSORY
RETIREMENT
GENERAL
1. Management of asset base of R50 billion.
2. 12 Subordinates reporting to me. 8 addition Processing,2 Retirements Processing and 2
Accountants.
3. Reporting to Finance Manager Infrastructure: Charles Stewart
DUTIES
DAILY
1. Provide sub- ordinates clear instruction as to processing methodology.
2. Assist sub- ordinates to resolve issues with uncertainty.
3. Set up fixed assets structure on system to facilitate processing.
4. Set up accounting procedures to be followed to ensure proper management of fixed assets.
5. Communicate with sub-ordinates on challenges facing the department.
6. Examine documentation ie internal requisitions, quotations and capex approval documents to
ensure that there is compliance of procedures before acquisition of capex items. If operational
items are submitted then disallow further processing and return to originators to reallocate.
7. Examine contracts for clarity in terms of financial obligations, security (eg. performance
guarantees.
8. Ensure all capex acquired is in terms of budget and Board Approval documents.
9. Control write off / retirements of assets.
10. Signatory to the companies BTS, Creditors and sundry creditors account.
11. Approving of payments on Electronic Fund Transfer system of Citi Bank and Standard Bank
systems.
5
6. MONTHLY
1. Assist or check sub-ordinates reconciliation of:
a. Assets processed in fixed assets Module.
b. Items not processed due to Construction in Progress (C.I.P)
c. Fixed Assets Module to General Ledger Control Account of cost and depreciation.
2. Reconcile Works Breakdown Structure Report (Budget Report) to Actual.
3. Verify inventory receipts at warehouse with that in general ledger accounts.
WEAR & TEAR
1. Set up procedure to be followed by sub –ordinate relating to wear & tear.
2. Ensure that schedules prepared comply with the SARS requirements.
3. Advise Financial Manager on wear & tear amount to be claimed.
4. Advise Financial Manager on recoupment and /scrapping allowance to be claimed on Tax
return
OTHER DUTIES
1. Prepare schedules required for Auditors at yearend and as and when required.
2. Provide explanation on any queries raised by auditors.
3. Ascertain report requirements within department and communicate with IS department
explaining them our needs.
4. Liase with Warehouse staff regarding any inventory issues that affect fixed assets department.
5. Trace fixed assets stock on hand in warehouse to fixed assets module.
6. Attend tender meetings to ensure that there is transparency and that proper procedures are
followed when purchasing.
7. Improve fixed assets system and liase with IS to ensure smooth trasitions in implementation.
6
7. MONTHLY
1. Assist or check sub-ordinates reconciliation of:
a. Assets processed in fixed assets Module.
b. Items not processed due to Construction in Progress (C.I.P)
c. Fixed Assets Module to General Ledger Control Account of cost and depreciation.
2. Reconcile Works Breakdown Structure Report (Budget Report) to Actual.
3. Verify inventory receipts at warehouse with that in general ledger accounts.
WEAR & TEAR
1. Set up procedure to be followed by sub –ordinate relating to wear & tear.
2. Ensure that schedules prepared comply with the SARS requirements.
3. Advise Financial Manager on wear & tear amount to be claimed.
4. Advise Financial Manager on recoupment and /scrapping allowance to be claimed on Tax
return
OTHER DUTIES
1. Prepare schedules required for Auditors at yearend and as and when required.
2. Provide explanation on any queries raised by auditors.
3. Ascertain report requirements within department and communicate with IS department
explaining them our needs.
4. Liase with Warehouse staff regarding any inventory issues that affect fixed assets department.
5. Trace fixed assets stock on hand in warehouse to fixed assets module.
6. Attend tender meetings to ensure that there is transparency and that proper procedures are
followed when purchasing.
7. Improve fixed assets system and liase with IS to ensure smooth trasitions in implementation.
6
