The document outlines the significance and structure of formal meetings in a professional setting, categorizing them into public and professional meetings. It emphasizes the importance of writing minutes promptly after meetings and provides a pattern for documenting essential details such as the meeting's purpose, attendees, and discussed agenda items. Additionally, it includes a specific agenda regarding road maintenance and cleanliness, detailing responsibilities assigned to different divisions.

1. Minutes Writing
By :-
MR. Manoj Singh - Assistant Professor
Dr. M.C. Saxena College of Engineering And Technology

2. Meeting and Minutes
Meetings and Minutes are the most important part of professionsactivity.
“Meeting is the assembly of two or more persons for transaction of some lawful business of human concern”.
it could be held for following purposes:-
1. Reporting of business extensions and profits to directors.
2. Road mappings for sales promotions.
3. Decide Business Strategies.
4. Strategize product promotional activities.
5. Accounts related reporting.
6. Human Resource Management
7. Collaborations
8. to acquire knowledge of new field
9. To get the solution of any problem
10. to plan and manage ………….. So On And So Fourth …………..

3. Types of formal meetings
Meetings have a very important role in the communication machinery of any profession
There are two types of formal meetings
Public meetings
Professional meetings

4. Public meeting
It is addressed by the leader and attended by the public. Normally
this meeting takes place in a hall or park / public place, simply
because of the reason that these types of meetings attract huge
gathering.

5. Professional meetings
This type of meetings are organised by the different officers for a special concern related
to business.
These meetings are usually organised in a closed cabin and attended only by small group
of people concerning to a particular department.
These meetings have a special agenda to discuss.

6. Minutes of the meetings
Minutes are the record of a meeting.
This record is kept in a safe custody.
minutes should be written as soon as possible after meeting.
Minutes should be written by the third person and in the past tense
Records should portrait the value of every Minute.

7. Pattern of writing minutes meeting
• You can write the minutes of any meeting in the following pattern:-
• 1. give the description and purpose of the meeting and give date, time and place of meeting.
• 2. Mention the name of the supreme authority, may be the chairperson, chairman, and the
name of other members with their designation who attended the meeting
• 3. do not forget to mention the list of such person as are absent
• 4.it is very important to confirm the last meeting minutes or the conclusion of the meeting.

8. Agendaofmeeting: bettermentof roadsandtheircleanliness
1. Executive engineers if construction division I, II, and IV attended the meeting
2. Mr. M.J. Shah headed the meeting
3. Following points were discussed
(a) The repair of broken road
(b) construction of new roads in heavy traffic areas of the city
(c) Maintenance and clininess of the roads
4. The following decision have been taken in the meeting
(a) Repair of the roads will be taken care by division I
(b) construction of new roads will be taken care by division iv
(c) division II will be asked to correspound with municipal corporation to maintain cleanliness.
Conclusion: Charcoal , concrete and Labour would be send to all present and responsible for the work divided
signature
mr. J.L.Shah
(meeting head)