Meetings, incentives, conventions, and exhibitions (MICE) involve bringing together people for business or organizational purposes. The document outlines the various types of meetings and events, as well as the typical planning and logistical processes involved. It also discusses some top MICE destinations globally and within India, highlighting cities like Delhi, Mumbai, Chennai, and Hyderabad that have significant MICE infrastructure and facilities.

2. IN DETAIL……
Meetings:- General term indicatingthe coming
togetherof anumber of people in one place,to
conferor carryoutaparticularactivity.
Incentives:- “simply put, it is a tool for
motivating people involved in an organization
success – Employees, Dealers , Distributors,
Sales people, consultants, & last but not least,
even key customers , it is also means of
rewarding themfor ajobwell done or excellent
saleresults”

3. Conventions:- conventions are
generally largely meetings with some form
of exposition or trade show included. A
number of Associations have one or more
conventions per year . These conventions
raise alarge part of the association budget.
Exhibitions:- Events at which
products & services are displayed. An
exhibitions may simply be a few table- top
booths designed to display goods & services.

4. MEETINGS PROCESS

5. TYPES OF MEETINGS
 Theatre
 Classroom
 U – Shaped
 Hollow square setup
 Octagon setup

6. MEEETING PLANNING
 PRE MEETING ACTIVITIES :-
•Plan meeting agenda
•Establish meetings objectives
•Predict attendance
•Set meeting budget
•Select meeting site
•Select meeting facility
•Select hotel
•Negotiate contracts
•Plan exhibitions
•Create marketing plan
•Plan travel to &plan from site
•Arrange ground transportation
•Organize audiovisuals needs

7. ON SITE ACTIVITIES
•Conduct pre – eventbriefing
•Prepare executive plans
•Move people in/out
•Troubleshoot
•Approve invoices
POST MEETINGACTIVITIES
•Debrief
•Evaluate
•Provides recognition & appreciation

8. PROCESS OFCONVENTIONS

9. conventions are generally largelymeetings
with some form of exposition or trade show
included.A number ofAssociations haveone or
more conventions per year .These conventions
raise alarge part of the association budget
A TYPICAL CONVENTION FOLLOWS A
FORMAT LIKE THIS:-
Welcome/Registration.
Introduction of president.
President’s welcome speech, opening the
convention.
First keynote address by afeatured speaker
Exposition booths open.
Several workshops or presentations on specific
topics.

10. Continues…
Demonstrations of special topics
Vendor’s private receptions
Dinner
Convention centre closes
Convention services for incoming tourist
Transportation
Hotels & Motels
Restaurants
Attractions
Suppliers & etc….

12. EXHIBITION PROCESS

13. TYPES OF EXHIBITIONS
Trade & Industrial Fairs.
Combined conferences & exhibitions
Company product launches.
Consumer & Public Exhibitions.
Public exhibitions.
Garden festivals.
Company “In – House” Events.
Prospective staff interview.
Product launching.
Other Exhibitions /DisplayAttractions.
Manufactures' Promotions.

14. ORGANISE A N EXHIBITION EXHIBITION PROCESS
 Space requirement
 Proposal
 Bookings
 Feasibility phase
 Preliminary design phase
 Detail design phase
 Production planning phase
 Production phase
 Operational phase
 Termination phase
 Assessment phase

15. INCENTIVES

16. Incentive Travel
Incentive travel refers to the segment of business travel
that uses the allure of a trip as an incentive or reward for
achievement.
A Typical example of incentive travel would be a
company-paid vacation to a resort for top-performing
salespersons.
Sometimes this type of vacation will include
motivational seminars, morale-building activities, and other
activities that build upon a gathering of employees.
Incentive trips also can include business-related group
activities, such as the introduction of new products or
promotional campaigns, or training programs for
employees.

17. FORMS OF INCENTIVES TRAVEL
Pure Incentives.
•Luxury pure incentives.
•Mid range pure incentives.
Motivational Meetings
Fam tour

18. INCENTIVE TOURISM
DESTINATION NEED TO
PERFORM WELL IN TRAVEL
FOLLOWING CRITERIA
•Service level
•Safety & security
•Accommodation cost
•Scenic beauty
•Varieties of activities for all tastes
•Sightseeing &cultural attractions
•Modern technical system
•Sport &recreational facilities
•Unusual destination
•Climate
•Public transport
•Duration of flight

19. MICE PACKAGE DEVELOPMENT
PROCEDURE

20. PROCESS OF MICE PACKAGE

21. TRAVEL AGENCIES OR TOUR
OPERATION SERVICES FOR MICE

22. THE SITE SELECTION PROCESS
FOR MICE TOURISM BY MINISTRY
OF TOURISM (INDIA)

23. Accessibility
Cost: the monetary expense of transportation and
access.
Time: the duration/distance of travel involved and
the opportunity cost of that time.
Frequency: the frequency of connections to the
site.
Convenience: the scheduling convenience of the
connections.
Barriers: the extent of any travel formalities,
which inhibit travel such as visas, customs, etc.

24. Local Support
Local Chapter: the extent of assistanceand
backing offered by the local chapter of the
Association.
CVB/Convention Centre: the extent ofplanning,
logistical and promotional support offered.
Subsidies: the extent to which the destination
offers to defray costs through rebates and
Subsidies.

25. Other Attractions
Entertainment: Restaurants,Bars,Theatres,
Nightclubs etc.
Shopping: Malls,Major Department Stores,Low
Prices etc.
Sightseeing: Architecture,Museums,Monuments,
Attractions,Parks,Historical Sites,LocalTours.
Recreation: SportsAndActivities EitherAs
Spectator Or Participant.
Professional opportunities: Visiting Local
Clients,Negotiations,Business Deals,Selling,Making
Contacts etc.

26. Accommodation Facilities
C apacity: The number of rooms available and
whether more than asingle hotel is required.
Cost: The cost of suitable accommodation atthe
site.
 Service: The perception of standards of service.
Security: The extent to which the hotels provide
safeand secure environment.
Availability: Are the facilitiesavailablewhen
required?

27. Meeting Facilities
Capacity: Ability of site to provide suitable sized
facilities.
 Layout: suitability of facility layout and floor plan.
 Cost: the cost of the meeting space required.
Ambience: the ability of the facilityto create an
appropriate atmosphere and environment.
Service: the perception of the standards of
service.
Security: the extent to which the facility provides
asafeand secure meeting space.
Availability: are the facilitiesavailablewhen
required.

28. Information
Experience: has the site performed satisfactorily in
the past.
Reputation: what is the reputation of the
destination among other meeting planners.
Marketing: the effectiveness of the destination’s
marketing activities.
Site Environment
Climate: the desirability of the destination’s
climate.
Setting: the attractiveness of the destinations
surroundings.
Infrastructure: the suitability and standard of local
infrastructure.
Hospitality: the extent to which the host
organizations and community excel in welcoming visitors.

29. Other Criteria
Risks: the possibility of strikes, naturaldisasters,
boycotts, and other possible adverse events.
Profitability: the extent to which the site would
produce aprofit for theorganizers.
Association Promotion: would the site add
credibility to the association and build membership.
Novelty: the extent to which the destination
represents anovel location for the association’s next
Convention.

30. Top Mice destinations ofworld
Singapore
Shanghai
Kualalumpur
Bangkok
Honkong
Seoul (Korea)
Vienna (Austria)
 Guangzhou(China)
Frankfurt
,Dusseldorf,
Hamburg (Germany)
Paris (France)
Barcelona (Spain)
Geneva
(Switzerland)
Stockholm (Sweden)
Jakarta

31. MICE TOURISM IN INDIA

32. Delhi - Infrastructure and location make Delhi apopular
destination for exhibitions and events.Delhi has venues like The
Ashok Hotel, the Habitat World Convention Centre,Vigyan
Bhawan, and luxury hotels T
ajPalace,Maurya Sheraton and Le
Meridien.
Noida and Gurgaon - Noida and Gurgaon in NCR arealso
popular destinations and are known for state-of-art facilities.
Shimla /Manali - Shimla and Manali are one of the upcoming
and ideal destinations for holding conferences as most of the
hotels provide facilitiesfor conferences and its scenic beauty
allows you to enjoy in pleasurable activities and also provides
peace of mind.The conference In Shimla fewof the hotels
providing such facilitiesare The Oberoi Cecil,Windflower Hall,
Hotel De Park and Grand Leela Regancy etc.Some of the hotels
in Manali are Span Resorts, Apple ValleyResorts and The Manali
Inn etc.

33. Continues…
Jaipur - Jaipurcity founded in year 1728 has many conference
venues including B. M. Birla Science center
, ITC Rajputana,
Clarks Amer and Mansingh Tower allproviding world-class
facilities.
Hyderabad-
Hyderabad, the Information Technology city of India is also an
emerging MICE destination of India. Beside the numerous
heritage monuments, Hyderabad has some sophisticated venue.
One of the most popular business venue of Hyderabad is
Hyderabad International Convention Centre (HICC).This
building is one of the favorite site for conventions, seminars and
meetings. It has an capacityto accommodate 5000 people for
convention, 500 for seminar and 50 for meeting.This venue has
already hosted number of prestigious international and national
conferences.

34. Continues..
Mumbai - Mumbai has many mice facilities.It is the
busiest centre in west India and has many prime venues
like The Renaissance Hotel and Convention Center.
Chennai - The ITC Park Sheraton, Le Meridien and
The Park Chennai, Chola Sheraton, Fisherman's Cove,
Hotel Radisson and T
ajConnemara are high-end luxury
hotels geared to host meetings and conventions.
Kolkata - Kolkata has many fivestar facilities and more
are coming up like Kolkata convention centre.
Agra-Agra famed for the symbol of “epitome of love”,
T
aj Mahal has some excellent venues to hold
conferences, conventions and meetings. It is a fine city
that is appropriate for both heritage and business tour
.
The Jaypee Palace Hotel and Convention Centre are the
best place to hold conferences, conventions and
meetings.

35. MiceTourism in Haryana

36. Rajhans C onvention C entre
Convention Centre comprising of variety of superbly equipped
conference, meeting and banquet halls provide diverse range of
convention and banquet, Wi-Fi enabled facilities in the pal of Mother
Nature at Surajkund, Faridabad. The Convention Hall measuring 6160
sq.ft. is pillar less. It is complemented by spacious lobby and massive
car parking.

37. Tilyar convention centre
Convention Centre with acapacity
of more than 1000 persons atTilyar
Tourist Complex, Rohtak.The
complex is on sprawling 142 acres
of land and located on
Rohtak-Delhi, N.H.10
The Convention Centre is with in built stage, centrally
air-conditioned, two committee rooms, two guests rooms,
a changing room and with three well furnished modern
kitchen. The unique features of the Convention Centre is
the party terrace to accommodate a gathering of 500
guests, concrete parking for 300 vehicles to facilitate
traffic movement and two acres spacious well landscaped
green.

38. REFRENCES
Mr. Surjeet sir (Department of Hotel &Tourism
Management.
India as aGlobal Conventions Destination
prospects &strategy:- by Ministry of Tourism,
Govt. ofIndia.
Introduction to Hospitality Management :-
By John R.Walker
http://www.haryanatourism.gov
.in/destination/ra
jhans.asp
http://www.incredibleindia.org/newsite/cms_pag
e.asp?pageid=866
http://www.conventionicpb.org/conf_locations.a
sp