Open iT is an independent software vendor that provides metering and optimization solutions to help customers justify IT investments based on measurable usage data. Their tools provide multiple views of software usage data to identify optimization opportunities, such as standardizing processes, consolidating licenses, and renegotiating agreements with vendors. Customers report significant cost savings from leveraging Open iT's usage analytics and rules-based license management framework.

1. Meter IT – Optimize IT
Open iT - Global Hub for Usage
Signe Marie Stenseth, V.P.
sms@openit.com
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2. Open iT Company
• Open iT is an independent software vendor present in the Americas, Europe
and Asia.
• Broad customer base spanning multiple industries, with accumulated high
renewal rate of support and maintenance (>95%).
• R&D budget between 20-30% of revenue each year.
• Financially solid, debt-free.
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3. Traditional Way of Cutting Costs...
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4. Key to IT Optimization
• Standardize the justification process for new IT investments
– Based on measurable IT usage data
– Document how assets have been used over time
– Document shortages
• Do not let politics be the enemy of a sound investment decision
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5. Prepare for Multiple Views
• Multiple views provide
critical insight:
– By business unit/ location
– By application/ application
suites
– By users/User-group
– By fixed vs. variable costs
– By vendor
– By project
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6. Back up Software License Agreements with Usage Data
• Server-based, CPU, or core-based licensing
– Licenses for each eligible server, CPU, or core
• Named-user licensing
– One license for each named person that has access
• Concurrent licensing
– Licenses shared among users
• Enterprise licensing
– Open-ended or high number of
licenses to cover global enterprise
• Actual-use licensing
– Paying license fees for actual use
• A combination of the above
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7. Global Hub for Usage data
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8. What customers say…
“$ 1.35 Million in documented first year savings.”
“47% annual savings on our engineering applications.”
“10 % cost reduction on overall software licenses.”
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9. Burlington Resources
Cost of Savings over $5 Million
-36% software maintenance cost (Year 1)
-19% software maintenance cost (Year 2)
-3%
software maintenance cost (Year 3)
Y0 Actual Y1 Actual Y2 Actual Y3 Actual
Maintenance New Software
Usage metering tool used: OpeniT
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10. Framework for Incorporating Usage Data into Decision Making
Analysis
Modeling
Integration
Degree of
Interaction
with the
Usage Data
Question:
Monitoring at the Beyond:
License Manager Level
What’s the difference between CPU
Monitoring
the # licenses we purchased &
- Start/stop metering DB
& the # licensesfeature being
Reporting
- Feature by actually
- License Manager
checked by server
Server out? Application Network
(Server) (Desktop) Storage
Spectrum of Sources for Usage Data
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11. Get Answers
Question:
Monitoring What’s the difference between
the # licenses we purchased &
& Reporting the # licenses actually being
checked out?
License Manager
(Server)
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12. Customizable Reporting
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13. Framework for Incorporating Usage Data into Decision Making
Question: Question: the Client
Monitoring
(Application Location)
Monitoring What’s the difference between What’s the difference between
the # licenses purchased & the # licenses being checked out &
- CPU, I/O, mouse/keyboard
& Reporting the # licenses being checked out? the # and executables being used?
- DLL licenses actually
- Active vs. Inactive use
License Manager Application
(Server) (Desktop)
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14. Get Answers
Question: Question:
Monitoring What’s the difference between What’s the difference between
the # licenses purchased & the # licenses being checked out &
& Reporting the # licenses being checked out? the # licenses actually being
used?
License Manager Application
(Server) (Desktop)
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15. We Quanitfy whatthein Use
Help you Harvest is Savings
Max available (290)
35 licenses @ $50,000 = $1,750,000 { Max total concurrent (265)
115 licenses @ $50,000
= $5,750,000
Max active concurrent (150)
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Open iT, Inc. All rights reserved.

16. Framework for Incorporating Usage Data into Decision Making
Question:
Modeling How can we best restructure or
(Higher Level remix our license agreements
with our software vendors?
Analysis)
Question: Question:
Monitoring What’s the difference between What’s the difference between
the # licenses purchased & the # licenses being checked out &
& Reporting the # licenses being checked out? the # licenses actually being used?
License Manager Application
(Server) (Desktop)
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17. Get Answers
Question:
Modeling How can we best restructure or
(Higher Level remix our license agreements
with our software vendors?
Analysis)
Question: Question:
Monitoring What’s the difference between What’s the difference between
the # licenses purchased & the # licenses being checked out &
& Reporting the # licenses being checked out? the # licenses actually being used?
License Manager Application
(Server) (Desktop)
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18. Application Dashboards
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19. Framework for Incorporating Usage Data into Decision Making
Establish: Establish:
Modeling How can we best restructure or How can we establish and
(Higher Level remix our license agreements configure a rules-based
with our software vendors? framework to actively recapture
Analysis) licenses based on actual usage ?
Resolve: Resolve:
Monitoring What’s the difference between What’s the difference between
the # licenses purchased & the # licenses being checked out &
& Reporting the # licenses being checked out? the # licenses actually being
used?
License Manager Application
(Server) (Desktop)
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20. Framework for Incorporating Usage Data into Decision Making
Establish: Establish:
Modeling How can we best restructure or How can we establish and
(Higher Level remix our license agreements configure a rules-based
with our software vendors? framework to actively recapture
Analysis) licenses and support change
back?
Resolve: Resolve:
Monitoring What’s the difference between What’s the difference between
the # licenses purchased & the # licenses being checked out &
& Reporting the # licenses being checked out? the # licenses actually being
used?
License Manager Application
(Server) (Desktop)
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21. Automated License Harvesting
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22. Do You Have the Insights You Need Into IT Usage?
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23. THANK YOU!
Signe M. Stenseth, sms@openit.com
Direct: +1 832 689 4647
WWW.OPENIT.COM
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