1.Collect feedback and data on how your staff perceives a situation. (anonymously!) 2.Our consultant will report the results and areas of concern. 3.We then support an engagement to deep dive into the areas of concern. 4.Use efficient group processes and high levels of engagement to develop potential solutions, which are then prioritized. 5.Optionally, develop actions to implement the prioritized solutions. 6.Fully Document and report the findings and solutions.

1. MeetingSphere for Organizational
Diagnostics
1

2. What is MeetingSphere?
MeetingSphere is a meeting productivity solution:
► Actively engage participants in face-to-face, online or hybrid meetings
► Generate a higher volume of ideas, inputs and contributions
► Allow people to say what is really on their mind
► Support online team collaboration
(synchronous and asynchronous)
► Saves time and eliminates un-necessary
work
► Brings accountability and transparency to
the decision-making process
“Real knowledge in real time”
2

3. Three tiers of collaboration technology
► Collaboration applications
► Collaboration platforms
► Collaboration infrastructure
3

4. Where does MeetingSphere fit?
MeetingSphere complements
existing tools
► Leverages the ease-of-use and
functionality of desktop
productivity tools such as Word
& PowerPoint
► More structured for group work
than enterprise social
networking, file//content sharing
and project management
applications e.g Huddle,
DropBox, SmartSheet etc.
► Complements document
repositories and knowledge
systems e.g. SharePoint,
Alfresco, Base Camp etc.
4
Web Conferencing &
Video conferencing
MS Office Google Apps
CRM/ ERPAdobe Tools
Tools for doing the work
Tools for talking about the work
Chat/ VOIPEmail
Document, File & Content Sharing
and Knowledge Systems

5. MeetingSphere assists in change management
and effective organizational development

6. MeetingSphere ensures engagement during
web conferences.
► When meetings take place online or on the phone, many
participants are not paying attention
► Multi-tasking has become the norm
► With MeetingSphere, participants are more active and
more engaged
► Easier for online participants to
convey their opinions
► Less time spent waiting to
contribute…more contributions
captured

7. 1. Collect feedback and data on how your staff perceives the
situation. (anonymously!)
2. Our consultant will report the results and areas of concern.
3. We then support an engagement to deep dive into the major areas
of concern.
4. Use efficient group processes and high levels of engagement to
develop potential solutions, which are then prioritized.
5. Optionally, you can develop action plans to implement the
prioritized solutions.
6. Fully Document and report the findings and proposed solutions.
7
Organizational Diagnostic

8. How does MeetingSphere makes an organizational diagnostic
more efficient?
8
Capture information about relevant
areas of concern.
2
Move content from
discussion to a Rating
Tool to prioritize and rate
ideas.
4
Generate Session
Reports instantly with
Report Maker.
6
Start with an on-line
organizational diagnostic.
1
Move content to a
Discussion Tool for joint
analysis and group
problem solving.
3
Assign priorities and follow-up
actions with Action Tracker.
5

9. And you can always ensure the right follow up is made
9
Capture information about relevant
areas of concern.
2
Move content from
discussion to a Rating
Tool to prioritize and rate
ideas.
4
Generate Session
Reports instantly with
Report Maker.
6
Start with an on-line
organizational diagnostic.
1
Move content to a
Discussion Tool for joint
analysis and group
problem solving.
3
Assign priorities and follow-up
actions with Action Tracker.
5
Follow up on action items
inside MeetingSphere or
export to other project tools.
7

10. Using MeetingSphere™ in organizational diagnostics
10
Why MeetingSphere?

11. ► Ensures the greatest possible candor and productivity
during discovery meetings
► With anonymity, employees are far more likely to express honest
attitudes and opinions
► Employees feel energized by being able to express their honest
opinions and feel listened to and included
► Employees ‘buy-in’ and increase commitment to positive change
► Allows you to get more done in less time
► Because responses are submitted simultaneously, more
ideas/opinions can be captured in a given period of time
MeetingSphere optimizes the discovery process

12. Single or multiple criteria (matrix) rating. Results are instantly available
and can be displayed as charts.
Rating Tool
Click to view
comments
Voting question
or criteria
description
Voting on
multiple criteria
Click check to
register vote.
12

13. MeetingSphere unlocks new ideas, improves buy-in.
► MeetingSphere supports robust idea generation
► Anonymity dramatically increases number and quality of ideas
► No one is nervous about expressing themselves
► No one has to wait to speak
► Fresh ideas (not rehash of existing ideas)
► Many more ideas in the same amount of time
► Easy to categorize ideas into themes
► Easy to move ideas into a vote/rate process

14. Captures ideas anonymously. Easy to sort ideas into themes.
Brainstorm Tool
Host view of
Toolbar and
MeetingSphere
Tools..
Topic of the
session
Contributions
from the
participants
Input box
Brainstorm
question posed
Contributions
sorted into
themes.
14

15. MeetingSphere promotes transparency and trust.
► Transparency in capture of ideas, opinions
► Everything documented in the tool – by the participants
themselves
► Decision-making is participatory and inclusive
► Criteria for decisions is known
► Results are not mysterious
► Trust in process and people
grows

16. Create discussion on multiple topics. Useful for gathering opinions asynchronously
or joint-development of documents. Makes online collaboration easy.
Discussion Tool
Simultaneous
discussion
topics.
Double-click to
open and add
input.
16

17. MeetingSphere supports prioritization and group
decision-making.
► Helps groups to prioritize and make decisions
► Single and multiple criteria voting
► Ranking
► Numeric scale
► Budget or resource allocation
► Results displayed in tables
and charts - instantly

18. Create, track and manage progress on Actions. Group members can capture
information and update progress between meetings. Attach Word, Excel,
PowerPoint or PDF documents.
Action Tracker
Track
progress,
record updates
and insert
supporting
documents and
linksEach action
includes a title,
person
responsible,
priority, due
date and
completion
percentage.
18

19. ► When people feel they have been heard, they become more
committed to the process
► Commitment is contagious…
► People take more responsibility and follow through on actions
► Become internal champions for
change
MeetingSphere promotes commitment to action and results.

20. MeetingSphere produces automatic reports.
► Transcribing comments from discovery
and brainstorming can be time-
consuming…but in MeetingSphere,
everything is captured in the tool
► Report Maker creates comprehensive
reports with just a few clicks
► Reports contain exactly what has
happened, increasing the perception
of transparency
► Hours and hours are saved in the
reporting process
► Reports generated as editable Word
documents or tamper-proof PDF

21. MeetingSphere most common uses
► Organizational diagnostics & discovery meetings
► Strategy workshops
► Key account planning
► Change management programs
► Project risk assessment
► Mastering innovation
► Project learning reviews
► Etc.

22. All sorts of organizations are using MeetingSphere
Herts Police

23. ► groupVision is a MeetingSphere business
partner that specializes in group
collaboration.
► We provide software tools and the expertise
to apply them in any type of collaborative
working environment.
► Combined with a clear understanding of your
objectives we design interactive and
participative working environments that
transform your organization to thrive in the
21st century.
About groupVision

24. Please keep in contact following us in Linkedin!
https://www.linkedin.com/company/groupvision