The document discusses the MCA 21 project in India which aims to transform paper-based company operations and filings to online/digital processes. It provides key benefits of MCA 21 such as ease of registration and compliance, online filing, digital signatures for security, and improved access and timeliness. Steps for companies and professionals to get started on MCA 21 are also outlined, including obtaining a Director Identification Number and Digital Signature Certificate.

1. Paradigm Transformation Paper Based Operations Paper Less Environment MCA – 21 A Paradigm Shift Presented By Pavan K Vijay – MD, Corporate Professionals From To

2. What it is ?!? MCA – 21 A Paradigm Shift www.corporateprofessionals.com

3. The MCA-21 project aims to bring Speed , Transparency and Efficiency MCA – 21 A Paradigm Shift www.corporateprofessionals.com

4. Stakeholders Interest & benefits MCA – 21 A Paradigm Shift www.corporateprofessionals.com

5. Benefits to Stakeholders Business : easy registration and compliances Directors : convenience of signing and submission Public : easy access to company records Professionals : efficiency in services Lenders : easy registration and search of charge Government : proactive and effective compliance MCA Employees : delivery of best services Stakeholders Interest MCA – 21 A Paradigm Shift www.corporateprofessionals.com

6. Key Benefits e-Incorporation e-Filings Online Registration and verification of charges Inspection of documents Timely redressal of investor grievance More time to MCA for qualitative analysis Key Benefits MCA – 21 A Paradigm Shift www.corporateprofessionals.com

7. Key Features MCA – 21 A Paradigm Shift www.corporateprofessionals.com

8. Key Benefits 24 X 7 access e-filing & e-payments Verification through Director Identification Number (DIN) Security through Digital Signatures Certificates (DSC) Front Offices Help Digitalization of all Documents Stamp Duty Payments – Coordination with State Govt. Key Features MCA – 21 A Paradigm Shift www.corporateprofessionals.com

9. Getting Started MCA – 21 A Paradigm Shift www.corporateprofessionals.com

10. Key Benefits Requisite Hardware & Software Bank account/ credit card Acquire Directors Identification Number (DIN) Acquire Digital Signatures (DSC) Register with MCA portal (www.mca.gov.in) Getting Started MCA – 21 A Paradigm Shift www.corporateprofessionals.com

11. Key Benefits Requisite Hardware & Software Computer with Internet Access & Scanner Microsoft Windows XP / 2000 /NT Internet Explorer 6 Adobe Acrobat 7.0.5 Java Runtime Getting Started MCA – 21 A Paradigm Shift www.corporateprofessionals.com

12. How to obtain DIN Detailed Process MCA – 21 A Paradigm Shift www.corporateprofessionals.com

13. Key Benefits Directors Identification Number (DIN) DIN is a mandatory, unique, and lifetime identification for all existing and prospective directors Used for the identity of the person as director. Free of cost can be obtained from MCA website www.mca.gov.in Obtaining DIN MCA – 21 A Paradigm Shift www.corporateprofessionals.com

14. For getting Director Identification Number Click DIN

15. Fill the required information about the Director

16. For Checking CLICK Check Form

17. After filling the requisite information, Click Submit

18. It will ask you, to save a copy of the filled form. It is advisable to save a copy of the filled form and for this enter YES

19. The form shall reload with an automatically generated DIN

20. Key Benefits Directors Identification Number (DIN) - Process Save and print the form with provisional DIN Affix photograph and signatures on the form. Attach proof of identity, residential proof duly attested by notary public, gazetted officer or by certified professionals viz CS/CA/CWA. Obtaining DIN MCA – 21 A Paradigm Shift www.corporateprofessionals.com

21. Key Benefits Directors Identification Number (DIN) - Process Send the above form along with all documents to MCA office:- MCA DIN Cell, Post Box No. 03, NOIDA, 201301 Uttar Pradesh. After verification of the application and documents DIN will be activated. Obtaining DIN MCA – 21 A Paradigm Shift www.corporateprofessionals.com

22. How to obtain DSC Detailed Process MCA – 21 A Paradigm Shift www.corporateprofessionals.com

23. Key Benefits Digital Signature Certificate (DSC) An electronic signature duly issued by the certifying authority that shows the authenticity of the person who is signing the e- form. Digital Signature Certificates are used in MCA 21 in terms of the following: Signing of e- Forms and Documents. Secure Login. Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

24. Key Benefits Digital Signature Certificate (DSC) - Process Class II Certificate is required form MCA - 21 filings. Digital Signatures are provided by agencies like: Sify Communications – Safe Script MTNL (n) Code Solutions Tata Consultancy Services (TCS) For Simplicity example of DSC from TCS is elaborated herein below: Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

25. Key Benefits Digital Signature Certificate (DSC) - Process Register yourself on line and create your login id at www.tcs-ca.tcs.co.in Enroll for generation of Digital Certificate with your Login and password Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

26. Logon to www.tcs-ca.tcs.co.in to enrol for the Digital Signature.

27. On Clicking “New User? Register” . The following window shall open.

28. Key Benefits While filling this page, please note following points: Ensure that you remember the User ID & Password as you will need this information to access your account. In the Type of User field, enter “Individual” and in the ‘Select Individual User Type’ field, select the option “Others”. Registration Authority is the office through which you are applying for a digital Signature certificate. While applying through us, our name appears in this field. Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

29. Key Benefits The following window shall appear if the login is successfully created: Step 1. Enroll for DSC Step 4. Download DSC Step 2. Doc’s Validation Step 3. Check Request Status Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

30. Step 1. Enroll for DSC

31. Key Benefits Enrol for your Digital Signature Certificate by following steps: Go to Step-1 in the ‘Welcome to the Certificate Management Centre’ screen as shown above. An enrolment checklist pops up listing the system requirements. Read the enrolment checklist carefully and make sure that all system requirements are met. Click ‘Close’ to close the checklist and start the online enrolment. Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

32. Key Benefits Content of your Digital Signature Certificate: Enter all your personal details exactly as you would like them to appear on your certificate. Note: Once your request is generated, these details cannot be changed. Ensure that all information provided is factually correct as there is a legal significance attached to Digital signature Certificates. Ensure that you enter your correct Email ID, as you will not be able to download/use your certificate if an incorrect/invalid Email ID is provided. Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

33. Key Benefits At the end of the enrolment page, there is an option to select the Cryptographic Service Provider. Select ‘Microsoft Base Cryptographic Provider 1.0’. Click on the “Generate Request” button after completing the enrolment page. The system will prompt the user to confirm the email address. If the email ID entered is correct, click “OK” to continue. Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

34. Key Benefits The following prompt shall appear on the screen. “ This Web Site is requesting a new certificate on your behalf. You Should Allow only trusted Web Sites to request a certificate for you.” Do You Want to request a certificate now? Click “Yes” to continue. Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

35. Key Benefits The following prompt shall appear on the screen. Press “OK” button to continue. Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

36. Key Benefits A Certificate Enrolment Form shall appear on the website, providing details of the DSC request and the request number. The enrolment request can be saved. After saving, proceed to Step 2. Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com Delhi State Delhi City [email_address] E Mail Address Individuals – Others Organization Unit Corporate Professionals – Certifying Authority Organization Anish K Srivastava Name Content of Your Digital Certificate Request Signing Certificate( Single Key Pair) Certificate Type CLASS 2 Certificate Class Certificate Enrolment Form for Request Number – 30748

37. Key Benefits In Step 2, you shall be prompted to validate the documents for approval of the certificate enrolment process. Download the certificate request form which need to be filled up and sent to Registration Authority, along with requisite documents, for validation. Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com Step-2: Validation documents as per "The IT Act, 2000" Physical copy of the filled Certificate Request Form and the supporting Validation documents as per the checklist has to be sent at the earliest, to the address mentioned in the form. This is required to process and legalize your certificate request.  Download Certificate Request Form in: [Word Format] [PDF Format]

38. Key Benefits Digital Signature Certificate (DSC) - Process Certificate Enrollment form and request Number will generate take printout of the same. Physical copy of the filled Certificate Request Form along with supporting documents need to be sent to the Certifying authority. Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

39. Key Benefits Digital Signature Certificate (DSC) - Process Necessary payments towards the DSC to the Registration Authority directly or through the concerned associate. On verification of the documents, generation of DSC will be intimated through email along with authentication PIN. Download your digital certificate from www.tcs-ca.tcs.co.in Certificate can only be downloaded on the computer from which the request was generated. Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

40. Key Benefits Enter your Username and Password in the page This username and password were entered by you at the time of creating your profile. Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

41. Key Benefits On the page that appears after successful login, click the link for downloading the DSC in Step-4 column. Click on your Request Number to initiate the download Verify the details of your certificate. Contact your RA Administrator if there is a problem. Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

42. Key Benefits Enter the Authentication PIN received in the email notification. After clicking the “Download” button, a message shall appear on the screen that the certificate can be downloaded on same machine on which the request was generated. Click “OK” on the message window to proceed if you are using the same machine. Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

43. Key Benefits After clicking “OK”, the following message shall be displayed thrice. Click “Yes” in the message window. The download process is completed. The certificate shall be saved in your computer. Obtaining DSC MCA – 21 A Paradigm Shift www.corporateprofessionals.com

44. How to register with MCA Detailed Process MCA – 21 A Paradigm Shift www.corporateprofessionals.com

45. Key Benefits Register with MCA portal (www.mca.gov.in) To avail services offered by MCA portal one have to register with it. Only registered users will be allowed to do e-fillings & avail other services like tracking transaction status, view public document etc. Registration is simple, one time process, creates your personalized ID, serve as gateway to MCA services. If you intend to sign the e-forms as an authorized signatory, you will also need to register your DSC while creating your profile. Register at MCA MCA – 21 A Paradigm Shift www.corporateprofessionals.com

46. Logon to -: www.mca.gov.in

47. For registration click on ‘New User Registration’, and fill the form.

48. How to do e-Filings Detailed Process MCA – 21 A Paradigm Shift www.corporateprofessionals.com

49. e-Filings MCA21 Project facilitates e-Filing of various forms under The Companies Act, 1956 and the Rules and Regulations made thereunder. The e-Forms have been designed for the MCA21 Project after detailed re-engineering of the existing Forms. How to do e- Filings MCA – 21 A Paradigm Shift www.corporateprofessionals.com

50. e-Filings - Structure How to do e- Filings MCA – 21 A Paradigm Shift www.corporateprofessionals.com User System MCA21 Website Register Yourself/ Login Submit eForm Download eForm Complete eForm Make Payment Method Online Payment Challan Payment eForm Forwarded to Back Office for Processing Pre-fill eForm eForm stored securely until Bank Confirms receipt

51. e-Filings An e-Form may be filled in either online or offline. Online filling implies that the e-Form is filled while connected with MyMCA Portal through the Internet. Offline filling denotes that the e-Form is downloaded into the user’s computer and filled later when there is no such Internet connectivity. How to do e- Filings MCA – 21 A Paradigm Shift www.corporateprofessionals.com

52. PRE-FILL OPTION Pre-fill is functionality in an e-Form that is used for filling automatically, the requisite data from the system without repeatedly entering the same. Online e- Filings MCA – 21 A Paradigm Shift www.corporateprofessionals.com

54. ATTACHMENTS TO THE FORM An attachment refers to a document that is sent as enclosure to an e-Form by means of an attached file. Attachments embedded in the e-Form will be only in Adobe PDF format. MyMCA portal will have a facility to convert any document to PDF format. Online e- Filings MCA – 21 A Paradigm Shift www.corporateprofessionals.com

56. CHECK FORM OPTION After attachment of required documents, check the form by using the check form option. By clicking “Check Form”, the user will be in a position to find out whether the mandatory fields in an e-Form are duly filled-in. Online e- Filings MCA – 21 A Paradigm Shift www.corporateprofessionals.com

58. DIGITAL SIGNATURE ATTACHMENT User clicks the provision provided (signature affixing icon) on the e-Form, against his role, to digitally sign it. Utility to sign the e-Form opens, where user selects the intended certificate to digitally sign the e-Form. Online e- Filings MCA – 21 A Paradigm Shift www.corporateprofessionals.com

60. PRE SCRUTINY OF FORM This functionality is used for checking whether certain core aspects are properly filled in the e-Form. Online e- Filings MCA – 21 A Paradigm Shift www.corporateprofessionals.com

61. Select Payment Option Online e- Filings MCA – 21 A Paradigm Shift www.corporateprofessionals.com

62. System Generated Challan: Online e- Filings MCA – 21 A Paradigm Shift www.corporateprofessionals.com

63. Certain documents requiring stamp paper or stamp fees like stamped memorandum of association, declaration on stamp paper, order of Company Law Board/ Court will also be sent by the companies in the Physical form to the RoCs. The user will be providing SRN while sending these forms/documents to MCA. Physical Submission of Certain Documents Online e- Filings MCA – 21 A Paradigm Shift www.corporateprofessionals.com

64. Certification of e-form Apart from authentication of e-forms by authorised signatories using digital signatures, some e-forms are also required to be certified by practicing professionals (CS/CA/CWA). New Form require certifications are Form Nos 2, 3, 5, 8, 10, 17, 18, 23, 24AB, 32 and 61. Existing forms require certification are forms Nos: 1,19, 20, 20A & 25C Offline e- Filings MCA – 21 A Paradigm Shift www.corporateprofessionals.com

65. How to do e-Incorporation MCA – 21 A Paradigm Shift www.corporateprofessionals.com

66. Anywhere processing DIN & DSS for applying name availability Processing name availability Electronic approval/ rejection Submission of incorporation forms Physical submission of MOA & AOA Corrections in the MOA & AOA Payment of stamp duty Registration of Company Issuance of certificate of registration Incorporation of Company MCA – 21 A Paradigm Shift www.corporateprofessionals.com

67. FORM 1A Name Availability Letter Payment of stamp duty on MOA MOA & AOA Details of Subscribers Consent of Directors Form 1, Form 18, Form 32 Issuance of certificate of registration Incorporation of Company MCA – 21 A Paradigm Shift www.corporateprofessionals.com

68. Other Services Available at Portal Track Transaction Status On Demand Scanning Transfer Deed View Public Documents Get Certified Copies Track Complaints Status Search Company Name Track Payments Status Find CIN/GLN Enquire Fee Additional Fee Addendum Pre-scrutiny Resubmission Name Approval Ref No. Enquire Provisional Din View Index of charges MCA-21 Services MCA – 21 A Paradigm Shift www.corporateprofessionals.com

69. HOW IT WILL AFFECT THE WORKING? MCA – 21 A Paradigm Shift www.corporateprofessionals.com

70. Physical filing of Forms & Returns, their verification and registration Voluminous paperwork maintaining Document Files, register of charges, lakhs of correspondence etc. Search & Inspection of document files, register of charges at ROC office Certified Copies of registered Forms & Returns relating to companies, Manual scrutiny of balance sheets and issue of show cause notices in case of discrepancies ROC Works which will get extinct due to MCA-21 MCA – 21 A Paradigm Shift www.corporateprofessionals.com

71. Balance Sheet & Directors Report Analysis Qualitative Analysis of Database Surveillance Monitoring of Professionals Reduction in Corporate Frauds: . Investigation & Prosecution Investors Grievance handling Innovative Schemes for Corporate World Works which will gain more importance MCA – 21 A Paradigm Shift www.corporateprofessionals.com

72. Wider area of Services Online Audit & Due Diligence Increase in Investigations & Prosecutions Increase in Corporate Restructuring & Planning Physical Front Office New Services under MCA-21 Opportunities for Members. MCA – 21 A Paradigm Shift www.corporateprofessionals.com

73. Posting of Notice & Agenda on Website: Severe penalty for Second & Subsequent Default Provisions for Class Action Suits Removal of ROC Jurisdiction Outsourcing of Inspection & Investigation Website & E-mail Id for companies Model format for Memorandum & Articles Early steps for digitalization of Stamp Papers Uniform Stamp Duty: Tracking for Related Party Transaction Suggestions: MCA – 21 A Paradigm Shift www.corporateprofessionals.com

74. MCA-21 project offers unlimited opportunities & contemporary services performance for professionals like us. Now it’s up to us to make maximum out of this opportunity Last but not the least…. MCA – 21 A Paradigm Shift www.corporateprofessionals.com

75. Thanks A Lot & All the best for the upcoming opportunity MCA – 21 A Paradigm Shift www.corporateprofessionals.com