This document provides guidance on maximizing presentations using PowerPoint. It outlines general tips, what can be done with PowerPoint, and has a hands-on session. The general tips section discusses content, visuals, structure, formatting and best practices. It is recommended to tell the audience the topic, then discuss it, then recap what was discussed. Font size and consistency are also addressed. The next section outlines uses like research, seminars, products and more. The hands-on aims to get acquainted with tools for adding audio, video and designing slides for simple presentations. Links to additional resources on fonts and common mistakes are also provided.

1. http://alturl.com/3phsf
MAXIMIZING YOUR PRESENTATION
USING POWER POINT

2. PRESENTATION OUTLINE FOR TODAY
General What you
can do Hands on
Guide session
with ppt
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3. 1. General Guide
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4. What makes an audience listen ?
Content
Visual Audible
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5. WHAT DO YOU SEE?
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6. 3 T -Tips
1. Tell them what you're going to tellthem
2. Tell them
3. Tell them what you told them !
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7. The 5 Ps of Presentation
Proper Preparation Prevents Poor Performance
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8. 5 step process
1. Pray
2. Plan
3. Prepare
4. Practice
5. Present
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9. 7-10-20-30 RULE
7-points-10 slides-20minutes-30 size font
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10. Tips for
Presenters

11. 10 Font Tips for Presenters
 Tip#1- Sharp Contrast Between Fonts and
Background
o Little contrast = Little readability
o Sharp contrast : Easy to read
o Poor contrast : Hard to read
 Tip #2 - Use Standard Fonts
o Times New Roman
o Garamond
o Verdana
o Tahoma

12. 10 Font Tips for Presenters
 Tip#3 - Consistency Makes for a Better
Presentation
o Stick to two, or at most, three fonts for the whole
presentation
o Avoids to change fonts in each slide individually,
use slide master

13. 10 Font Tips for Presenters
 Tip #4 - Types of Fonts
o Serif fonts are the ones with little tails or
“curly-ques” attached to each letter. For example:
Times New Roman
o Sans serif fonts are fonts that look more like
“stick letters”. For example: Arial, Tahoma and
Verdana

14. 10 Font Tips for Presenters
 Tip #5 - Don't Use All Capital Letters
o All caps are perceived as SHOUTING, and the
words are more difficult to read
 Tip
#6 - Use Different Fonts for Headlines
and Bullet Points
o This makes text slides a little bit more
interesting.
o Bold the text whenever possible so that it is easily
readable at the back of the room.

15. 10 Font Tips for Presenters
 Tip #7 - Avoid Script Type Fonts
Script Type Fonts
o These fonts are hard to read at the best of times
o Especially in a darkened room, and at the back of
the room
 Tip #8 - Avoid using italics
o Avoid italics unless it is to make a point
o They are often hard to read

16. 10 Font Tips for Presenters
 Tip #9 - Make Fonts Large for Readability
o Don’t use anything smaller than an 18 point font
o Preferably a 24 point as the minimum size
 Tip #10 - Make Use of the Dim Text Feature
o Use the “dim text” feature for bullet points
o This places the emphasis on the current issue

17. The 10 Most Common
Presentation Mistakes
1. You don't know your topic!
2. The slides are not your presentation
3. Too much information
4. Poorly chosen design template or design
theme
5. Electrifying color choices

18. The 10 Most Common
Presentation Mistakes
6. Poor font choices
7. Extraneous photos and graphs
8. Too many slides
9. Different animations on every slide
10. Hardware Malfunctions

19. Other tips in Using PowerPoint
Effectively
 Start by creating an outline
 Stop the moving text
 Use visuals instead of text slides
 Have slides at the end of your presentation
 Use your time effectively
 Be ready with supporting data

20. 2. What you can do with power point
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21. Simple presentations
• Research proposal
• Seminar
• Conference paper
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22. Professional and Business presentations
• New product
• New company
• Political statements
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23. Power point presentation
Blank presentations
Self-running presentations
Templates
Designs, Transitions and Animations
Audio
Video
Narration
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24. Power point and Internet
Uploading to youtube
Other Internet uses
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25. SOME DO’S AND DON’T’S FOR YOUR PRESENTATION
DO’S DON’TS
 Do come early to venue  Don’t be late
 Do have all you need  Don’t come only with USB!
 Do a thorough assessment  Don’t assume all is set
 Do dress appropriately  Don’t dress like a ruffian
 Do slides with main points  Don’t put too much info
 Begin and end politely  Don’t frown your face
 Do have good body  Don’t have a bad body
language language
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26. 3. Hands on session
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27. Main Objectives
• Get acquainted with power point
• Prepare power point slides for simple
presentations
• Use some power point tools such as adding
audio, video, etc.
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28. Drop Box
Google Drive
Google site
Short and Tiny urls
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29. Links
 http://presentationsoft.about.com/od/powerpointtip
sandfaqs/tp/080119powerpoint_font_tips.htm
 http://presentationsoft.about.com/od/presentation
mistakes/tp/080722_presentation_mistakes.htm