8. 11
Rule 1: Plan & Practice
Without planning, presentations
appear thrown together
Without practice you appear
unprepared
9. 12
Rule 2: Use the Spell-Checker
There is no excuse for
misspelling!
Why should your customer trust your
engineering quality if you have no
quality control
over your presentation?
10. 14
Rule 4: Avoid "um", "and uh",
"ya know", etc.
This habit stems from not practicing
enough (see rule #1)
Slow down your speech
Deliberate as you speak
Don’t apologize for being nervous
Your audience will appreciate your
delivery much more
11. 15
Rule 5: Be Honest and
Forthright
Fallacy: "If you can't dazzle 'em with
brilliance, baffle 'em with BS.” - Hoyle
People know when they are being
bamboozled
Speak with sincerity and integrity
If you don’t know the answer to a
question, admit it
12. 16
Rule 6: Display Confidence
Expect to be challenged on your ideas
Don’t take questions as a personal
attack
Defensive Response = Added Attack
Open Response = Greater Latitude
13. 17
Rule 7: Don’t be Apathetic or
Nonchalant
If you don’t care, why should your
customer care?
If you don’t care, why should your
manager support you?
If you don’t care, why should your
audience listen?
An apathetic presentation is a waste of
everyone’s time
14. 18
Rule 8: Show Professional
Courtesy
Be on time for other presentations
Give your full attention to the
presentations of others
Avoid an air of aloofness or
unpreparedness
15. 19
Rule 9: Anticipate Questions
You know your design better than
anyone
Think about the parts which
will raise questions
Think about the areas in your
presentation which may be unclear.
Plan ahead (see rule1) and prepare
some holdback slides
Demonstrate foresight and initiative.
16. 20
Rule 10: Expect Equipment
Failure
Fancy equipment is
impressive...unless it doesn't work!
Know how to use your equipment
Keep a set of hardcopy slides just in
case
Have an extra bulb for the overhead
projector
17. 21
Rule 11: Design Readable
Slides
20 point font size or larger
7 bullets or less
7 words per bullet or less
Separate complex ideas onto multiple slides
This presentation uses 32 point Arial
font
18. 22
Rule 12: Dress Professionally
Professional Appearance =
cleanliness + neatness + clothing + posture
Appearance defines first
impressions
Professional appearance commands
greater respect from the audience
Professional appearance implies
that the speaker takes the
presentation seriously
20. 24
POWERPOINT TIPS
TEMPLATES AND TYPES
CHOOSE NEW AND THEN CHOOSE A TAB
• GENERAL - FOR NO TEMPLATE
• PRESENTATION DESIGNS - TEMPLATES
• PRESENTATIONS - PRESENTATION TYPES, ONE
USEFUL OPTION IS THE AUTOCONTENT WIZARD
YOU CAN APPLY OR CHANGE TEMPLATES
• SELECT APPLY DESIGN TEMPLATE UNDER
FORMAT IN THE MENU
• CHOOSE FROM THE LISTING IN PATH
C:/MSOFFICE/TEMPLATES/PRESENTATION DESIGNS
YOU CAN ADD A FOOTER TO YOUR SLIDES
• UNDER VIEW SELECT HEADER AND FOOTER
21. 25
POWERPOINT TIPS
DRAWING TOOLS
THE DRAWING TOOLBAR IS ON THE BOTTOM
•CLICK ON TO CREATE A TEXT BOX
•CLICK ON DRAWING ELEMENTS
•CHOOSE LINE AND FILL COLORS
•ROTATE OBJECTS
•SELECT ARROWHEADS
•SHADOW OBJECTS
A
22. 26
POWERPOINT TIPS
CLIP ART AND PICTURES
CHOOSE CLIP ART OR PICTURE UNDER INSERT
INSERT ANY PICTURE BY SPECIFYING THE PATH
AND THE FILE TYPE
24. 28
POWERPOINT TIPS
ORGANIZATIONAL CHARTS
•SELECT OBJECT UNDER INSERT IN THE MENU AND
CHOOSE MS ORGANIZATIONAL CHART 2.0
•MAKE YOUR CHART
•UNDER FILE, SELECT EXIT TO RETURN TO YOUR
PRESENTATION.
•DOUBLE CLICK ON THE CHART TO GO BACK TO
THE CHART EDITOR
DIVISION A
DR. LARSON
DIVISION B
DR. WILSHYNSKY-
DRESLER
DIVISION C
DR. NEVILLE
ODRAT
DR. SCOTT
25. 30
POWERPOINT TIPS
SPELLING / FONTS
CHOOSE SPELLING UNDER THE TOOLS MENU
CHOOSE FONTS UNDER THE FORMAT MENU
•FONT SIZE
•FONT COLOR
•BOLD OR ITALICS OR UNDERLINE
•SUBSCRIPTS OR SUPERSCRIPTS
•FONT TYPE - TIMES NEW ROMAN - ARIAL
26. 31
POWERPOINT TIPS
TRANSITIONS
IN SLIDE SORTER MODE, CLICK ON A SLIDE
•SELECT TYPE OF FADE OUT IN DIALOG BOX
•CLICK ON BUTTON TO LEFT OF DIALOG BOX
•ADVANCE AUTOMATICALLY OR ON MOUSE CLICK
•ADVANCE WITH SOUND
BULLETS CAN APPEAR WITH EACH MOUSE CLICK
SELECT A TEXT BOX
CHOOSE ANIMATION SETTINGS UPPER RIGHT
SPECIFY BUILD
•SPECIFY EFFECTS
27. 32
POWERPOINT TIPS
PRINTING HANDOUTS
SELECT PRINT UNDER FILE MENU
CHOOSE OPTION IN PRINT WHAT BOX
•SLIDES WITHOUT BUILDS
•HANDOUTS (2, 3 OR 6 PER PAGE)
•NOTES
•OUTLINE
CHECK BLACK AND WHITE FOR B&W PRINTERS
THANK YOU