This document provides information on CollectiveAccess, an open source collections management software. It summarizes the software's history and versions from 2004 to present, its key configurable features such as supporting different metadata standards and workflows. It also lists several institutions that use CollectiveAccess and the types of collections it supports. The document concludes with the software's goals to continue meeting user needs, enhance interoperability, expand mobile services, and develop its international user community.

1. Open Source Collections
Management Software

2. What is it?

3. Collections management software

4. Collection presentation software

5. Collection presentation software

6. Version History
2004: Version 0.5x (first publicly released version)
Originally named OpenCollection
2009: Version 0.6
Addresses many of the limitations of the 0.5x model
In use at 40+ sites worldwide
2011: Version 1.0
Redesigned user-interface and increased features
In use at 200+ sites worldwide
2011-2012: Version 1.1, Woonsocket (Mobile) 1.0 and more
Improved importing and exporting (CSV and EAD),
batch cataloging and reporting tools

7. Key features
Not object-centric: object and authority items can be given equal
importance
Configurable schema: all fields are configurable. No hardcoded fields.
Compound fields: configurable fields can be composed of many values
Supports specific field types
Makes support for complex metadata schemes possible
Pre-configured standards: Can be automatically configured to support
PBCore, DublinCore, VRA, DarwinCore, CDWA Lite,
SPECTRUM, MARC
A selection of use-specific custom schemas
Any custom schema
Web based: all functions accessed via a web-browser

8. Key features

9. Key features

10. Key features

11. Key features

12. Key features

13. Key features

14. Workflow customization

15. Workflow customization

16. Workflow customization

17. Workflow customization

18. Workflow customization

19. PhilaPlace
http://www.philaplace.org
Development began: 2006
Public launch: 2009
Developed by: The Historical Society of Pennsylvania
and Night Kitchen Interactive, with support from
Whirl-i-Gig

23. New Museum Digital Archive
http://archive.newmuseum.org
Development began: 2009
Public launch: 2011
Developed by: The New Museum for Contemporary
Art in New York and Whirl-i-Gig

26. Queens Memory Project
http://publicqueensmemory.whirl-i-gig.com
Development began: 2010
Public launch: 2011
Developed by: Queens College Libraries’ Department
of Special Collections and Archives, the Archives at
Queens Public Library and Whirl-i-Gig

29. Selected users
Deutsche Kinemathek, Berlin
American Museum of Natural History, NY
Brooklyn Academy of Music, NYC
National Public Radio (NPR), Washington, DC
Academy of Motion Picture Arts and Sciences, Hollywood,
California
Drexel Univeristy, Historic Costume Collection, Philadelphia, PA
National Museum of Women Artists, Washington, D.C.
National September 11th Memorial, NYC
Hansen’s Snobliz, New Orleans, LA

30. Types of collections
Fine Art
Film
Technology
Architectural design archives
Costumes and clothing
Anthropology/ethnographic collections
Biodiversity conservation (field photographs)
Oral history
Exhibition asset management
Corporate archives
Photography
Historical societies

31. Overarching goals
Continue to meet the needs of the CA community.
Enhance interoperability with other systems.
Finish roll out of mobile services.
Continue to develop already broad international user
community.

32. Thank you!
Questions or comments?
Contact: Julia Weist
julia@whirl-i-gig.com
For more information on CollectiveAccess:
http://www.CollectiveAccess.org