This document outlines the features and functionalities of Google Calendar, including how to add events, invite guests, share calendars, and customize notifications. It describes the user interface, event privacy settings, and reminder options, as well as additional features like syncing with mobile devices and integration with Gmail. Moreover, it highlights the ability to enable various Google Calendar Labs and offers tips on managing reminders and exporting calendars.

1. Managing Your CalendarUsing Technology to Keep Up with Your Appointments

2. Overview of This SessionOverview of Google Calendar FeaturesAdding Events to Your CalendarAdding Guests and Sending InvitationsSharing Your Calendar with OthersCustomizing Event NotificationsOther Things to Explore in Google Calendar

3. Google Calendar FeaturesSimple Calendar LayoutMultiple Display Choices: Day, Week, Month, 4-Day, 5-Day, and Agenda ViewClick and Drag Appointment SettingSearchable CalendarAccessible Any Where Web Access Is AvailableText Message Reminder Capability

4. Google Calendar FeaturesAbility to Easily Share Your Calendar with OthersAbility to Sync with Mobile DevicesIntegration with GmailIntegration with iGoogleMini-gadget Available for Desktop

5. Adding Events to Your CalendarTo create an event, you can click on the “Create Event” button located to left side of screen. (You can also click any where on your calendar, and edit event balloon appears.Create Event ButtonEdit Event Balloon

6. Adding Events to Your CalendarIf you click on the “Create Event” Button, the Edit Event Screen appears. Here, type in what the event is and select when it occurs.Name of EventWhen Event Occurs

7. Adding Events to Your CalendarAfter selecting when event will occur, you can indicate whether the event will repeat, and check to see if guests and resources are available.Indicate if RepeatsCheck Availability

8. Adding Events to Your CalendarIn next box, indicate where the event will occur, and type out a brief description of event. Add an attachment by clicking on “Add attachment link.”Indicate Where Event OccursWrite Brief DescriptionAdd Attachment

9. Adding Events to Your CalendarIn the Options Box, you can indicate the kinds of reminders you prefer and when you prefer to receive them.Reminder IndicatorTime Indicator

10. The next option includes whether you wish to display that you are busy during the event.Indicate Available or BusyAdding Events to Your Calendar

11. Finally, you can indicate the level of privacy for the event. If you make it public it can be seen by everyone.Adding Events to Your CalendarIndicate Level of Privacy

12. Adding Guests and Sending InvitationsTo add a guest, click in the area labeled “Enter Email Addresses.” When you type first letter a list appears. Select the person you wish to add.Type Last Name Here

13. Adding Guests and Sending InvitationsRepeat for each individual you wish to invite. You can also indicate whether guests can modify the event, invite others or see guest list.Indicate Permissions for Guests

14. Sharing Your Calendar with OthersTo set the ability to share your calendar with an individual person, click on the calendar settings link in upper right-hand corner.Calendar Settings

15. Sharing Your Calendar with OthersThe settings screen will appear. Click on the Calendars link just under “Calendar Settings.” Find your calendar listed, and click on the “Shared: Edit Settings” link to the right.

16. Sharing Your Calendar with OthersThe Share Calendar screen appears. At the bottom is “Share with specific people” section. Begin typing their last name in the box. If they are employed by NCCS, a list will appear to select from.

17. Sharing Your Calendar with OthersNext, indicate this person’s permission settings from drop down menu. Repeat for each person you wish to add.

18. Customizing Event NotificationsWhen you want to customize your event notifications, begin by clicking on the Calendar Settings link.Calendar Settings

19. Customizing Event NotificationsOnce the calendar settings screen appears, click on the calendars link and then click on the notifications link.Calendars LinkNotifications Link

20. Customizing Event NotificationsOnce the notifications screen appears, you can set up your default event reminders. You can also indicate when and how you will be notified.

21. Other Things to Explore in Google CalendarYou can enable various Google Calendar Labs.You can set up your mobile phone to receive Text Message Reminders.You can import and export calendars.You can embed your calendar on a web page.You can print your calendar.