This document discusses implementing a document management system (DMS) to make a business more efficient. It outlines the objectives of a DMS in allowing access to shared documents anywhere, effective classification, automating approval processes, and improving searchability. The DMS features described include document libraries, version control, approval workflows, metadata, multi-language support, and audit trails. Implementation methodology and the project delivery model are also covered at a high level.

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2. (DMS)

3. List of Contents
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5. Your partner INTRODUCTION
mTech Consulting Services (mTech ) represents a vision of Technology and business
merged together to make possibilities. Our core strength is to understand you and
offer best technological solution that suits
We offer unmatched value and knowledge sharing to ensure your operations remains
smooth
As a partner, we believe your success is key to ours ~ so we do what it makes you
successful

6. Vision & mission – you enjoy
OUR VISION : We want to be known for technology making
business possible. We will ensure technology will open new
business possibilities you may think of!
OUR STRATEGY : As a growing solution providers of ERP and agile
solutions to Retail, Manufacturing and Distribution companies, we
ensure our partners (customers) remain ahead in competition and
leaders in their industry.
Our core is to reach customer solution most efficiently and most
effectively with simplicity!

7. Your choices by Business Units
ERP ~ Dynamics covering VAT
SharePoint – Portals, DMS Etc.
Microsoft Base - Support &
Development Services
Odoo – Best for small – mid size with
VAT features

8. Quick Overview
DMSSearch
DepartmentalDMS
Integrationwith
StandardModules
Document
Center
• Controlling All
Outgoing
• Tracking All
Incoming
• General DM Tasks
Administration
& HR
• Outgoing
• Documents
Finance &
Accounts
• Outgoing
• Documents
Technical
• Outgoing
• Documents
Executive
• Outgoing
• Documents
By Criteria
By Type
User Define
Wild search
With
Microsoft
Products
With other
compatible
tools using
connectors

9. Your ROI
▪ Accessibility
▪ Security
▪ Classification
▪ Search
▪ Multi – lingual Support

10. Main objectives of DMS
▪ Access to shared document anywhere with rights
▪ Effective classification
▪ Automate document approval process
▪ Save time for searching content
▪ Improve document management compliance

11. DMS Features
▪ Document Center
▪ Document Library
▪ Version Management
▪ Document Approval
▪ Document Number
▪ Metadata & Navigation
▪ Multi-lingual
▪ Audit
▪ Search Barcode

12. Document Center
The document center is designed as a repository for lager quantities of documents.
Document center looks like a portal where shared corporate documents are located.

13. Document Library
Document library is a place that is designed to replace folder in common use. End-
user can decide whether uploading a document or creating a new one in document
library.

14. Version Management
Every time a document is edited, a copy of it is created automatically with a
configurable version number. Versioning is helpful protection mechanism because you
can revert to previous version of document, if necessary.

15. Document Approval
Effectively control documents by forcing them to be approved before they are
present to authorized users.
Only visible to
document owner
and approver
before approved

16. Document Number
Document Number is useful for organizations that need to apply
compliance for corporate document.
Document Number format
• Outgoing: O-[Folder Name]-[Unique Number]
• Incoming: I-[Folder Name]-[Unique Number]
• General: Manual Numbering

17. Audit
Knowing who has done what with which information is very important for company
regulatory compliance. For example, administrator can determine which users edited
a specific document and when they did it.

18. Search
• New Search architecture with one unified search
• Personalized search results based on search history
• Rich contextual previews

19. OCR / Barcode
• Automatic indexing using barcodes, zones, OCR and database lookups

21. Methodology
1. Transfer of data from test environment to production environment
2. Providing post–go-live support and transitioning the solution to support
3. Performing a final quality audit, and Project closure.

22. Project Delivery Model

23. mTechConsultingServices
Tel:+966126655651-Fax:+966126611626
PrinceSaudAlFaisalSt.,Jeddah21391
P.O.Box116914, SaudiArabia
Group Head Quarter
MNAF3 Arabia
MNAF3 Arabia Co. Ltd.
Office 304, 1st Floor,
Gate 2, AlSalah Building,
Khalid Ibn AlWaleed Street , Raka, Al Khobar
Kingdom of Saudi Arabia .
Tel : +966 13 8820777 -Fax : +966 13 8870200
INFO@MTECHCS.COM
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