The document provides information on a M&E training for the Global Fund's Round 9. It discusses key topics including: - What the Global Fund is and its principles of international health financing and performance-based funding. - The importance of M&E in grant management and the basic elements of an M&E system including monitoring, evaluation, indicators, and the M&E process. - Details of Myanmar's Performance Framework for its HIV grant, including objectives, indicators, targets, and periods covered. - Additional M&E topics like the M&E plan, data collection and management, evaluation, strategic information, capacity building, and coordination.

1. M&E training, GFATM
December 2012
M & E training
GFATM Round 9
PR-Save the Children

2. What is Global Fund?
M&E training, GFATM
Increase resources to fight AIDS, TB and Malaria
to direct those resources to areas of greatest need
International Health Financing

3. M&E training, GFATM
Innovative approach of
International Health Financing

4. Global Fund adheres to ‘Paris Declaration’ on Aid Effectiveness
1. Country Ownership
2. Alignment with National Systems and Processes
3. Harmonization with partners
4. Managing for Results
5. Mutual Accountability
Global Fund Guiding Principles
M&E training, GFATM

5. GF - Key Principles
 Country ownership &leadership
 Harmonization with existing systems
 Coordination with technical partners
 Simplicity - small set of relevant indicators
for reporting on performance

6. • Focus is on Performance
• Ongoing disbursements are linked to the
achievement of clear and measurable results
• No result  No Money
• Require Sound Measurement System
Performance Based Funding (PBF)
- one of Core Principles of GF
M&E training, GFATM

7. Performance-based Funding & M&E:
A step based approach
Prove it
Raise it
Invest it
Step 1: raise it
Step 2: invest it
Step 3: prove it
Step 4: raise it
M&E training, GFATM

8. M & E
important & integral part of grant management
M&E training, GFATM
M & E:
 Provides information
 on program progress and effectiveness
 for policy-making and advocacy
 to plan future resource needs
 Improves program management & decision-making
 Ensures effective and efficient use of resources (benefit to the targets)
 Accountable to stakeholders, including donors

9. M&E training, GFATM
M&E basic elements
Framework
System

10. M&E training, GFATM
M & E Basics

11. M&E training, GFATM
What is M&E?
Collecting, Storing, Analyzing and finally Transforming Data
into Strategic Information so it can be used to make
informed decisions on program implementation .

12. Why M&E?
Proper M&E ensures most effective & efficient use of resources
M&E training, GFATM
M&E
system
Strategic
Info
Evidence
informed
decision
making
32%
48%
118%
52%
118%
15%
0%
20%
40%
60%
80%
100%
1.2 Condom 1.4 SW 2.1 MSM 5.1 ARV 5.2 CHBC 6.1 TB_ART

13. M&E training, GFATM
Monitoring: Routine tracking on a regular basis.
It looks at what are we doing
Evaluation: Episodic assessment of the change in
targeted results (for Outcome and Impact)
Surveillance is monitoring of epidemic by counting cases
and deaths

14. M&E uses INDICATORS to measure progress
• Measurable variables
• Quantitative indicators – numbers and percentage
• Qualitative indicators – descriptive
• to help assess the performance of a development actor,
• provide with enough information to make informed decisions
M&E training, GFATM

15. For Example:
• Number of FSW reached with HIV prevention
programmes.
• Percentage of FSW who used condom at last sex.
• Percentage of young people aged 15-24 who are
HIV infected.
M&E training, GFATM

16. M & E process
M&E training, GFATM
Program
Development
Data
Program based data
Pop based bio, behavior and
social data

17. 1. Assessment and Planning
• Situation analysis &
• Resource needs/analysis
• M & E plan (details in later slides)
• This planning should be incorporated in the
program design
M&E training, GFATM
 Program planning

18. 2. Input (Resources)
After Assessment & Planning,
Inputs are needed in the form of
• human resources,
• funds,
• facilities,
• supplies etc.
– to perform program activities
M&E training, GFATM

19. Activities / Processes
• performed as part of program implementation
with the inputs going into the program.
e.g
– number of training workshops,
– number of treatments or
– commodities procured etc
M&E training, GFATM

20. Output / Coverage
• immediate result of the activities performed
• usually done on a routine basis
– the number of people reached with services
– coverage indicators (the proportion of people
reached by services out of those in need)
M&E training, GFATM

21. Outcome & Impact
• Outcome - the short‐term and medium‐term effect
of an intervention’s outputs, such as change in
knowledge, attitudes, beliefs and behaviors
• Impact - the long‐term, cumulative effect of
programmes/interventions over time on what they
ultimately aim to change, such as a change in HIV
incidence or AIDS‐related morbidity and mortality
M&E training, GFATM

22. Exercise in matching
Indicator description Indicator
# of condoms distributed to Most at Risk Population
# of guidelines for condom distribution under development
# of FSW reached with HIV prevention programmes
US dollar available for HIV and AIDS program
% of youth who are HIV infected
% of youth reporting consistent use of condom in the last year
# of migrants counseled and tested (VCCT)
# of eligible adults and children currently receiving ART
% of youth who have sex before the age of 15 years
% of MSM reached with HIV prevention programs
AIDS-related mortality
% of people expressing (+) attitudes towards PLWHIV
M&E training, GFATM
Output
Process
Output
Input
Impact
Outcome
Output
Output
Outcome
Coverage
Impact
Outcome

23. Mapping Goals, Objectives, SDAs and Main Activities  Indicators
Goals
Objectives
Service
delivery areas
Main activities
To reduce HIV transmission and HIV
related morbidity, mortality
Reduce HIV-related risk,
vulnerability and impact among MSM
BCC and community outreach
Workshops on safer sex
for MSM
Implement peer outreach
programmes
% of MSMs who are
HIV infected
Impact indicator
Number of MSM reached by
HIV prevention intervention
% of MSM reached by
HIV prevention intervention
Outcome indicator
% MSM reporting the use of
condom the last time they had
anal sex with a male partner
Setting up DIC and support
to outreach activities
Output indicator
Coverage indicator

24. Performance Framework
M&E training, GFATM

25. M&E training, GFATM
Performance Framework (PF) is the legal document, binding Save the
Children (PR) to the targets agreed-up at grant negotiation
•Sub-Recipients (SRs) have to report against PF targets to Save the
Children. Save will consolidate and report to the Global Fund
every 6 months
•use existing national list of indicators, data collection systems and
planned surveys whenever possible to avoid duplication

26. Performance Framework Year 1 & 2: Indicators, Targets, and Periods Covered HIV
Program Details
Country: Union of Myanmar
Disease: HIV/AIDS
Grant number: MYN-S10-G04-H
Principal Recipient: Save the Children Federation, Inc- BURNET INSTITUTE
A. Periods covered and dates for disbursement requests and progress updates (typically completed by the Secretariat during Grant negotiations process)
Period 1 Period 2 Period 3 Period 4 Period 5 Period 6 Period 7 Period 8 Period 9
Period Covered: from 1-Jan-11 1-Apr-11 1-Jul-11 1-Oct-11 1-Jan-12 1-Apr-12 1-Jul-12 1-Oct-12 1-Jan-13
Period Covered: to 31-Mar-11 30-Jun-11 30-Sep-11 31-Dec-11 31-Mar-12 30-Jun-12 30-Sep-12 31-Dec-12 31-Mar-13
Date Progress Update due (typically 45 days after end of period) 15-May-11 14-Aug-11 14-Nov-11 14-Feb-12 15-May-12 14-Aug-12 14-Nov-12 14-Feb-13 15-May-13
Disbursement Request ? (Y,N) Y Y Y Y Y Y Y Y Y
Year 1 Year 2
Audit Report Due Date: 30-Jun-12 30-Jun-13
M&E training, GFATM

27. B. Program Goal, impact and outcome indicators
Goals:
1 To reduce HIV transmission and HIV related morbidity, mortality, disability and social and economic impact
Impact
Indic.
No.
Indicator
Baseline Targets
Comments*
value Year Source Year 1
Report
due
date
Year 2
Report
due
date
Year 3 Year 4 Year 5
1 Percentage of sex workers that are HIV infected 18.40% 2008 HSS 15.2% Nov-11 14.9% Nov-12 14.6% 14.3% 14.0%
Targets are from 2009
estimates using Estimation
and Project Package (EPP)
Data will be collected through
annual HSS for MARPs
2 Percentage of MSMs that are HIV infected 28.80% 2008 HSS 28.0% Nov-11 27.0% Nov-12 26.0% 25.0% 24.0%
Targets are from 2009
estimates using EPP
Data will be collected through
annual HSS for MARPs
3 Percentage of IDUs that are HIV infected 37.50% 2008 HSS 32.0% Nov-11 30.0% Nov-12 29.0% 28.0% 26.6%
Targets are from 2009
estimates using EPP
Data will be collected through
annual HSS for MARPs
4
Percentage of adults and children with HIV known
to be on treatment 12 months after initiation of
antiretroviral therapy
80.0% 2008
NAP
Cohort
81%
2009
cohort
report
82%
2010
cohort
report
83% 84% 85%
Outcome
Indic.
No.
Indicator
Baseline Targets
Comments*
value Year Source Year 1
Report
due
date
Year 2
Report
due
date
Year 3 Year 4 Year 5
1
Percentage of female sex workers reporting the
use of a condom with their most recent client
95% 2008 BSS 95% Dec-12
BSS for sex workers is
planned for 2012 and is
implemented independently
from other BSS
2
Percentage of men reporting the use of condom
the last time they had anal sex with a male
partner
81.55% 2009 BSS 85%
Next BSS for MSMs is
planned for in 2013
3
Percentage of injecting drug users reporting the
use of sterile injecting equipment the last time
they injected
81% 2008 BSS 83% Dec-12
BSS for sex workers is
planned for 2012 and is
implemented independently
from other BSS
M&E training, GFATM

28. M&E training, GFATM
C. Program Objectives, Service Delivery Areas and Indicators
Obj.
No.
Objective description
1 Reduce HIV-related risk, vulnerability and impact among sex workers and their clients
2 Reduce HIV-related risk, vulnerability and impact among men who have sex with men
3 Reduce HIV-related risk, vulnerability and impact among drug users
4 Strengthen the prevention of HIV transmission to children from HIV positive mothers
5 Meeting the needs of people living with HIV for Comprehensive Care, Treatment and Support
6 Reduce the burden of HIV/TB co-infection
7 Strengthen programme management and administration
Obj./
Indic.
No.
Service
Delivery
Area
Indicator
Baseline (if applicable)
PR Tied to
Targets
cumulative
Y-over
program term
Y-cumulative
annually
N-not
cumulative
Baselines
included
in targets
(Y/N)
Top 10
indicat
or
Comments
Value Year Source P2 P4 P6 P8
1.2 Condom
Number of condoms
distributed free of
charge to Most at risk
populations (MSMs,
Sex Workers and
IDUs)
34
millions
2008
National
Progress
Reports
STC
0
26,770 111,538 223,076
GF and
other
donors
Y - cumulative
annually
N Top 10
2.1
BCC -
community
outreach
and
schools
Number of men who
have sex with men
reached by HIV
prevention
interventions
32,890 2008
National
Progress
Reports
STC 2,200 5,400 3,750 6,000
GF and
other
donors
Y - cumulative
annually
N Top 10
Total MSM reached for the
whole year 1 by Burnet will be
the same although the
quarterly targets have been
adjusted.
Link to database

29. Targets in PF
 PF includes targets which are:
 Targets cumulative
 Y-over program term
 Y-cumulative annually
 N-not cumulative
 Tied to (tied or untied)
 Tied to national program
 Tied to current grant (e.g. GF 9 only)
 Tied to GF (e.g. GF 9 + GF 12)
 Tied to GF and other donors (e.g. GF 9 + 3DF + AusAids + USAID
 Top ten indicators
 Top ten
 Top ten equivalent
 Non top ten
Target
P1 P2 P3 P4
P5 (new
year)
Quarterly (non-cum) 500 500 500 500 600
Cumulative annually 500 1000 1500 2000 600
Cum. over prog-term 500 1000 1500 2000 2600

30. M&E training, GFATM

31. M&E training, GFATM
Change in scale or scope of
Performance Frameworks
When?
(Reprogramming)

32. Change in scale or scope of PFs
Examples of Triggers
• a change to the epidemiological pattern
• major fluctuations
• force majeure events
• change in the sources of financing
• acceleration and extension of a program
• a change in PR
M&E training, GFATM

33. M&E training, GFATM

34. Re-Programming of GF 9 in 2011
• Delay procurement
• Targets underachieved
• Indicators – TIED  UNTIED
• Modified PF – revised Budget WP
M&E training, GFATM

35. M&E training, GFATM
New Grant Architecture (GFATM)
Single Stream of Funding (SSF)
Objectives in undertaking the grant architecture review:
• Simplify the funding architecture
• Contribute to improved alignment and harmonization
• Support and effectively manage growth

36. Phase 1 Phase 2 Grant
Closure
GF funding to Bangladesh malaria program under “old” grant
architecture
Round 9
Round 6 Phase 2
Grant
Closure
Key features:
• 2 different grants for each PR, with 2 different budgets, work plans, performance
frameworks, etc.
• Misalignment with in-country reporting and cycles
• Grant close-out requirements for activities still ongoing with same PR
• Multiple PU/DRs, Audit Reports, Enhancing Financial Reports to be reported at a
time
2010 2011 2012 2013 2014 2015 2016 2017
Progress Update
/ Disbursement
Phase 2 Review
NMCP
(MoF)
Grant
Closure
Phase 2
Grant
Closure
Phase 1 Phase 2 Grant
Closure
Round 9
Round 6
BRAC

37. 1st implementation period 2nd Implementation
period
GF funding to Bangladesh malaria program under “new” grant
architecture
BRAC SSF
1st implementation period 2nd Implementation
period
Key features:
• Consolidation of two grants for each PR (four grants into two)
• 1 SSF grant for each PR, with one budget, work plan, performance framework
• Reporting significantly reduced and more program-based
• More holistic periodic review with aligned timing across PRs
• Periodic review aligned across two PRs to allow for program review
2010 2011 2012 2013 2014 2015 2016 2017
Progress Update
/ Disbursement
Periodic Review
NMCP SSF
(MoF)

38. System
M&E training, GFATM

39. M&E training, GFATM
Key M & E Elements in
M & E System

40. M&E training, GFATM
Key M & E Elements in M & E System

41. Key M & E Elements
1. M & E Plan
2. Data Collection
3. Data Management
4. Data Quality
5. Evaluation and Research
6. Data Analysis (Strategic Information)
7. Capacity Building
8. Coordination
9. People
M&E training, GFATM

42. M & E Plan
M&E training, GFATM

43. M&E plan
• a nationally agreed document that describes
– the functioning of the national (or Global Fund
grant specific) M&E system, and
– the mechanisms to strengthen it during a
determined period of time
M&E training, GFATM

44. 1. Introduction
2. Indicator definition and measurement
3. Routine Data Collection, Analysis and Reporting
4. Evaluation, Review, Survey, Surveillance or Special Studies
5. Data Quality Assurance Mechanisms and Related Supportive Supervision
6. M & E Coordination
7. Capacity Building
8. M & E Action Plan and Budget
– Annex A – M&E Framework
– Annex B – Indicator Reference Sheet Template
– Annex C – M & E Work-Plan
M&E training, GFATM
M&E plan (PR Save the Children)

45. 1. Introduction
– consistent with the National M&E Plan
– this document has been supported through a participatory M&E
assessment (2010 MESS WS)
– accompanied by an annual costed M&E work plan describing the
strengthening measures planned to improve the M&E system
M&E training, GFATM
M&E plan (contd.)

46. 2. Indicator Definitions and Measurement
Output indicator 1.2: Number of condoms distributed FOC to most at risk populations (MARP -
MSMs, FSWs and IDUs) (Cumulative Annually/ tied to GF and other donors).
Definition: Number of condoms distributed FOC to MARPs – counting condoms distributed FOC to
FSWs, MSMs and IDUs and their partners/clients.
Measurement methods: Data will be entered into condom distribution registers when the condoms
reach the end user.
The measurement is based on condoms distributed to the end user and NOT based on the number
of condoms leaving the warehouse or the number of condoms given to outreach workers.
SRs to report on # of condoms distributed FOC to PLHIV as well as # of condoms distributed to
MARPs. The condoms distributed to PLHIV will not, however, be reported in the PU/DR ‘Actual
Result’. A comment on the condoms distributed to PLHIV is included in the PU/DR
Sources : condom distribution list of OR worker records (PE session, trainings, events, etc)
M&E training, GFATM
M&E plan (contd.)

47. 3. Routine Data Collection, Analysis and Reporting
1. Routine Data Collection and Reporting tools – Standard R&R forms..
2. Report flow and Feedback mechanism – QA
3. Infrastructure for data capturing and reporting – paper based and
computerized data  database
4. Information products, timeline and target audience
• Progress Update Report to GF 6 monthly;
• publications for scientific community; briefing doc for political advocacy; brochures,
banners, press release or radio & TV for BCC
• concept notes components within funding application
5. Information dissemination strategy – data analyzed and interpreted 
resulting info to ensure any action taken maximizing performance &
impact
M&E training, GFATM
M&E plan (contd.)

48. M&E training, GFATM
4. Evaluation, Reviews, Survey, Surveillance or Special studies
1. External evaluation of GFATM program – at the end of year 5
• Mid Term Evaluation…
2. Operation Research
M&E plan (contd.)

49. M&E training, GFATM
5. Data Quality Assurance and Related Supportive Supervision
1. DQA mechanism – d/r data collection, transfer, compilation, analysis
and storage to ensure accuracy, completeness at every level of
reporting chain
2. Consistency of Primary data during monitoring visit
3. RDQA – data quality & system assessment; RDQA database for FU
and action plan
4. M&E assessments/reviews, meetings
– DQA and OSDV
M&E plan (contd.)

50. M&E training, GFATM
6. M & E Coordination
• Coordination meeting within PR SC and with other PR and SRs
• TWG organized/meeting (PR SC/UNOPS; MoH; WHO; UNAIDS & SRs)
• improves the links between partners and the capacity to collect a wider
set of data in shorter time
7. Capacity Building
• HR and CB measure plan
• Data management training/WS  resources & processes
• Learning about M&E @ http://www.theglobalfund.org/en/me/learning/
M&E plan (contd.)

51. M&E training, GFATM
8. M & E Action Plan and Budget
- Costed M&E Action Plan (from MESS workshop 2010)
- Budget: 5% – 10% of the grant, under M&E cost categories
M&E plan (contd.)

52. M&E training, GFATM
M&E plan (contd.)

53. M&E training, GFATM
M&E plan (contd.)

54. M&E training, GFATM
ANNEX C- M&E Work-Plan

55. Data Quality Tools and Mechanisms
M&E training, GFATM

56. Data Quality Framework
M&E training, GFATM
R D Q A

57. • M E S S – UNAIDS, WHO, PRs and Stakeholders
• O S D V – LFA
• D Q A – External Audit firm
• R D Q A – Program (PR  SR)
M&E training, GFATM

58. Comparing the Data Quality Tools
M&E training, GFATM
MESS OSDV DQA RDQA
Objectives •M&E Assessment &
Strengthening of
country M&E
systems (i.e. Costed
Action Plan)
•MESS tool
•Data
verification;
ensure the
quality of
program results
•LFA-PR
assessment
•“Auditing” Assessment by
funding agency
•Limited input into
recommendations by
programs
•Self-assessment of data
by Program
•Flexible use by programs
for monitoring and
supervision or to prepare
for an external audit
Frequency
and timing
•Once for Grant
Signing (repeated,
as appropriate)
•Once a year for
all Grants
•Anytime during the
lifecycle of Grant(only 12-
20 Grants per year)
Routine monitoring; once
– twice / year
Implementer
Principal Recipient
(PR)
Local Fund
Agent (LFA)
External Audit
(independent; expertise in
public health)
Country staff
(PRSR/SSR)
Main Focus
•M&E Plan
•Data Mx capacities
•Data reporting
•Data verification
(reports)
•Assess system
•PHPM
•Verifying data accuracy
•Assessment of ability of
M&E system
•Reporting performances
•Data verification
•M&E system assessment
•Recommended Action
Plan

59. 1. M&E System Strengthening (MESS)
M&E training, GFATM

60. M&E System Strengthening Assessment Tools
Program
component
Available documents
HIV
Recommended to use the UNAIDS 12-component
assessment tool, developed by UNAIDS in
collaboration with partners, including the Global
Fund. It has been piloted in three countries,
validated by HIV M&E Reference Group (MERG)
and is recommended by UNAIDS for the
assessment of the HIV M&E system.
•MERG 12 Components M&E
System Strengthening Tool
•MERG 12 Components M&E
System Assessment Guidelines
Malaria/TB
The M&E self-assessment tool developed by the
Global Fund and partners enables countries to
conduct a comprehensive assessment of the M&E
system in the country.
•M&E systems strengthening tool
•M&E systems strengthening
checklists
M&E training, GFATM
The table below provides an overview of the recommended M&E systems strengthening tools

61. M&E training, GFATM
12 Components Monitoring & Evaluation System Assessment

62. Key steps in MESS Assessment - Process
Complete the
check-lists
For each section:
1. M&E plan
2. Data Mx Capacities
3. Data Reporting system
Identify
weaknesses
and strengths
For each section:
1. M&E plan
2. Data Mx Capacities
3. Data Reporting system
Identify key
action points
For each section:
1. M&E plan
2. Data Mx Capacities
3. Data Reporting system
Develop
costed M&E
action plan
For each section:
1. M&E plan
2. Data Mx Capacities
3. Data Reporting system
S T A K E H O L D E R W O R K S H O P
(National Program, UN agencies, PRs, SRs)
Share the results and implement
Preparations for the workshop

63. M&E System Strengthening Assessment.
 Identify M&E capacity gaps and corresponding strengthening
measures – costed action plan
 Ensure that investments in M&E are based on identified
weaknesses and contribute to the strengthening of the
National M&E Systems
 Enhance the quality of programmatic data to improve
program management and to support Performance-Based
Funding

64. 2. On-Site Data Verification (OSDV)
M&E training, GFATM

65. Guiding Principle
“Ad hoc”
data-
verifications
(anytime)
Trigger Anytime - either suggested by LFAs or requested by FPMs/TLs.
Process
 Regular on-site data verification is an integral part of LFA’s responsibilities
regarding verification of implementation (VoI).
 LFA expected to perform OSDV when there is a perceived data-quality risk
Planned
data-
verifications
(once a year)
Trigger
Development of the programmatic performance targets in the yearly
Performance Framework
Process
 The reporting period to be decided;
 The LFA will be informed of the decision to initiate such verification in
advance. The PR will be informed only after submission of the Progress
Update.
LFAs expected to carry out selected OSDV for every Grant at least once a year.

66. LFA On-Site Data Verification (OSDV)
Y1 Y2 Y3 Y4 Y5
Grant
Negotiation Phase 1 Phase 2
LFA onsite
Data
Verificatio
n #1
LFA onsite Data Verification: yearly and/or ad hoc
OBJECTIVES:
Verification of the quality of programmatic data reported by programs
DESCRIPTION:
1)LFAs perform OSDV at the service delivery points, re-aggregate data from primary
records and compare re-counted numbers with results contained in summary reports up
to the national level.
2) PHPM – Pharmaceutical Health Product Management
3) Description of findings and recommendation of strengthening measures
LFA onsite
Data
Verificatio
n #2
LFA onsite
Data
Verificatio
n #5
LFA onsite
Data
Verificatio
n #4
LFA onsite
Data
Verificatio
n #3

67. Example of Bottom-up Audit Trail
Region 1
Monthly Report
SDP 1 45
SDP 2 20
TOTAL 65
Region 3
Monthly Report
SDP 4 50
SDP 5 200
TOTAL 250
Region 2
Monthly Report
SDP 4 75
TOTAL 75
NATIONAL
Monthly Report
Region 1 65
Region 2 75
TOTAL 390
Region 3 250
Service Delivery Point 1
Monthly Report
ARV Nb. 45
Primary
Record 1
Service Delivery Point 2
Monthly Report
ARV Nb. 20
Primary
Record 1
Service Delivery Point 3
Monthly Report
ARV Nb. 75
Primary
Record 1
Service Delivery Point 4
Monthly Report
ARV Nb. 50
Primary
Record 1
Service Delivery Point 5
Monthly Report
ARV Nb. 200
Primary
Record 1
ILLUSTRATION

68. 3. Data Quality Audit (DQA)
M&E training, GFATM

69. Purpose of DQA
• Protocol – 1
– Assess the quality of the reporting system
• Protocol – 2
– Data verification (2-3 indicators / disease
component)
• Strengths and weaknesses related to both the
reporting system and data verification were
identified and addressed during the audit
M&E training, GFATM

70. DQA Implementation Arrangements
 Implementation levels:
- Central/National M&E Unit (PR M&E unit)
- Intermediary Aggregation Levels - e.g., Regions or Districts (SR HQ)
- Service Delivery Sites (SR SDP or SSR)
 Report sent directly to the Global Fund
 Higher risk of grant management countries – ORM
i) Inadequate M&E and Poor Data Quality;
ii) Inadequate access and promotion of equity & human rights; and
iii) Poor Aid Effectiveness and Sustainability

71. 4. Routine Data Quality Assessment
(RDQA)
M&E training, GFATM

72. Objectives of RDQA tool
1. To assure quality of data reported and availability of source doc in the
SR project sites
• Data verification
2. To assess the M&E structure, data collection and data management
capacity of SR
• M&E system assessment
3. To identify the weakness of SR M&E system
• Recommended strengthening measures – action points – ready for
OSDV

73. Conceptual FW for the RDQA

74. Levels of monitoring and Data flow
Intermediate
aggregation level
Service delivery
Data Flow
Monitoring SR
District /
Region 1
District /
Region 2
PR
G F
M&E unit
SD 1 SD 2 SD 3 SD 4

75. RDQA
Monitoring checklists
1. Service Delivery Site level
2. Aggregation level (district/region)
3. M&E Unit (SR HQ) or PR level

76. RDQA processes
1. Data verification checklist
2. System assessment checklist
3. Recommendations action plan
4. Dashboard

77. Part 1 : Data verification checklist (SDP)
A. Documentation review over primary sources
B. Recounting reported results
C. Cross check reported results with other data sources (examining separate inventory)
Part 1 : Data verification checklist (Aggregate/Regional/ME unit)
Monitoring Checklist
A. Recounting reported results
B. Reporting performance
• % Availability
• % On time
• % Completeness

78. Part 2: System assessment checklist
(I) M&E structure, functions and capabilities
(II) Indicator definitions & reporting guidelines
(III) Data collection & reporting forms and tools
(IV) Data management processes
(V) Link with national reporting system