LookAhead inventory & accounting management

Inventory & Accounting
Management System
© Gazelle Information Technologies Pvt. Ltd. All Rights Reserved-Privileged and Confidential
1

2
Login Details as Admin
On clicking login box on front screen, this window gets open where user can enter login details.
Username=, Password=

Dashboard: On dashboard you can see the total number of pending/approved/rejected
requisition, pending/approved PO, inactive item.
3
Dashboard

4
User Master
Add User: You can enter user information and define the manager of the user with accessing rights.

Organization/Location Master
Add organization type: You can add/update/delete the organization type
5

6
Add organization: You can add/update/delete the organization/location. There is functionality to view
organization.
Organization/Location Master

7
Tax Master
Add Tax: You can define tax rule. There is functionality to add/update/delete/view tax.

Item Master
Add Item Group: There is functionality to add/update/delete/view item group
Add Item Subgroup: You can add/update/delete/view item subgroup under
group.
8
Select the group code
then group name will
come out

Item Master
Add Unit of Measurement: You can define UOM. There is functionality to see the onhand quantity in
deferent factor, add/update/delete/view UOM.
9

10
Item Master
Add Item: You can add item. There is provision to select the group code and subgroup code, enter
max 3 digit item code and last digit will system generated on the basis of modulus 11 algorithm. (It
is item codification)

11
Item Master
Add Item: You can flag the item status active/inactive. Provision to import/export the item with
group/subgroup.

12
Item Master
Item Attributes Calculation: You can calculate and get the
report of ABC/FNS/XYZ Analysis, Consumption History,
Lead Time & Safety Stock.
You can download the calculation details in
excel sheet.

13
Vendor Master
Add vendor: You can add/update/view/delete/export vendor.
There is functionality to vendor rating, put on hold,
status(active/inactive).
Vendor performance
Vendor rating, put on hold,
status(active/inactive).

14
Vendor Master
Update vendor: There is functionality to change the vendor performance, put on hold with remarks,
and change the status active/inactive.
Put the vendor on
hold with
reason(remarks)

15
Requisition
Requisition: There is functionality to create requisition for purchasing/issue. Select the type of
requisition purchasing/issue from store. On typing of first letter item code, item name selection.

16
Requisition
View Requisition: You can view requisition with status. See the status first pending then after
approval/PO create/issue from store, status will be approved/PO created/issued. Edit, delete, view and
print requisition

17
Requisition
Requisition Status: Requisition approval process- You can approve/reject/send back the requisition

18
Purchasing
Create PO: There is functionality to create PO(with requisition/without requisition/NIT). Select the
creation type with requisition, without requisition, NIT. On typing of first letter item code, item name
selection.

19
Purchasing
View PO: You can see the status first pending then after approval/GRN, status will be approved/goods
received. Edit, delete, view and print PO

20
Purchasing
PO Status: PO approval process- You can approve/reject/send back the PO. If P&F, discount rate in
percent then you can enter value with percent symbol(%).

21
PO Amendment/Cancellation
PO Cancellation: You can cancel PO with remarks and then you can print/send PO amendment/cancellation
to vendor.

22
Notice Inviting Tender (NIT)
NIT: You can create NIT(with requisition/without requisition). Fill various field and press save button to
create NIT. View, edit, delete and print. Select creation type with requisition/ without requisition.

23
Respond to Notice Inviting Tender (NIT)
Respond to NIT: You can enter respond against of NIT number. Select NIT number and fill various field
then press save button to vendor response.

24
Transactions
Receive: There is 6 type of receipt transaction, you can select the type of receipt.
Issue: There is 3 type of Issue transaction, you can select the type of Issue.

25
Transactions
Inspection: There is functionality to inspect.
MRN Inspection: MRN inspection- you can inspect, generate GRN & print.

26
Transactions
GRN: You can generate the GRN. There is functionality to update GRN value and maintain history, print
GRN.

27
Transactions
Transaction List: You can view/print/export transaction details and list.
Stores Ledger: You can generate store ledger. There is details(opening closing value) of how many time
item IN&OUT.

28
Fixed Assets
Add asset type: You can add/update/delete asset type. There is functionality to fix the depreciation
rate percent on type level.

29
Fixed Assets
Add Asset: There is functionality to add, view, import, and export asset.

30
Fixed Assets
View Asset: You can see the depreciation details of particular asset. Provision to
view/print/delete/update/print the details.

31
Fixed Assets
Salvage Asset: Provision to maintain salvage asset and sale the asset.

Run Depreciation: You can run depreciation on asset level, location level, asset type level for company
act & income tax act by various method.
32
Fixed Assets

33
Roll Back Depreciation: You can roll back depreciation. There is option to generate report acts wise quarterly
& yearly.
Fixed Assets

34
Asset Transaction: You can select the transaction type. There is 5th type of transaction including with
service log.
Fixed Assets

35
Fixed Assets
View Asset Transaction: There is option to view transaction details and services history of the asset. You
can view/print/delete/update/search transaction details.

36
On Hand: You can add/update/delete Onhand, there is option to view, export, onhand convert into
asset, and export XML/XLS to integrate with tally.
On Hand

37
Process Flow
Principles For: user, item, vendor, requisition, purchase, transaction, asset, onhand, tally integrate and
backup.User: Give the right to user then user can able to use the function.
Item: Before creating the requisition item should be active.
Vendor: If vendor is inactive, on hold then you can’t purchase items, so vendor should be active and
not on hold.
Requisition: First create requisition then approve requisition, If requisition for purchasing
then receive->inspect->grn->check onhand. If requisition for issue(item should be in
onhand) then issue->check onhand.
Purchasing: First create requisition for purchasing or direct create PO then->approve-
>receive->inspect-> grn->check onhand.
Transaction: First select the type of receiving and issue then inspection then GRN then
check onhand
Fixed Asset: First add asset or convert into asset from onhand then run depreciation(at fiscal year
end) then print report.
Onhand: First add item on onhand and check onhand.
Tally Integration: Export in XML/XLS format and then import in your tally system, but company name
and ledger name should be same in XML/XLS and your tally system then see the imported detail
ledger/daybook.

38
Process Flow
Requisition
Transactions
Add/Import/Update Master
User
Master
Organization
Master
Item
Master
On hand
Master
Asset
Master
Create
requisition
Approve
requisition
Receiving Issue
Select PO Inspect
Generate
GRN
Select
Requisition
Pick
Quantity
Send & Check
On hand
Fixed Asset
Add Asset Run
Depreciation
If need,
Roll Back
Depreciation
Item, Vendor,
Requisition, PO,
GRN/ MRN
Report
XML/Excel(Tally)
Stores Ledger,
List of Transaction,
Asset Register,
Gate Pass, Inspection Note
Vendor
Master
UOM & Tax
Master
Purchasing
Approve POCreate PO
Report/ Output

LookAhead inventory & accounting management

Recommended

Recommended

More Related Content

Similar to LookAhead inventory & accounting management

Similar to LookAhead inventory & accounting management (20)

Recently uploaded

Recently uploaded (20)

LookAhead inventory & accounting management