Presentation Skills By Ali Rehman

1. M. A. Rehman

2. ▪A presentation is a mean of communication which can be
adapted to various speaking situations, such as talking to a
group, addressing a meeting or briefing a team.

3. Who is afraid of Public Speaking..? After violent death, most
people fear public
speaking more than
anything else in life”
~People Management,
April 2002

4. TOP 10 GLOBAL FEARS

5. ▪ Following steps / strategies you can use for effective presentation:
1. Plan
2. Prepare
3. Practice
4. Present

6. ▪ Planning usually include following questions:
▪ Who is your audience?
▪ What is your goal?
▪ How long will it be?
▪ Where will it take place?
▪ Structure what you want to say.
▪ Outlines may help!
▪ Plan closing remarks.
▪ Planning helps you think on your feet, especially during
unpredictable Q & A.

7. ▪Following points must be kept in mind while preparing;
▪ Structure
▪ Visual Aids
▪ Voice
▪ Appearance
▪ Questions

8. STRUCTURE
▪ Table of Content
▪ Objectives
▪ Introduction
▪ Grab the audience attention
▪ Main Body
▪ Content should be relevant to topic
▪ Summary
▪ Key points
▪ Conclusions
▪ Concluding remarks
▪ Questions

9. SLIDES
▪ Create slides that focus attention on the message
▪ Use 3 to 6 bullets per slide
▪ Don’t crowd your slides, it will not look professional.
▪ Use simple fonts, colors and graphs.
▪ Use visual aids.
▪ Slides are ineffective when they
▪ Are difficult to read
▪ Do not have a clear message
▪ Present too much information
▪ Use a distracting design or animation
▪ Use too many colors

10. VISUAL AIDS
▪ Visual aids help to grab the attention of audience.
▪ Effectively emphasize on key points for audience as well as
presenter.
▪ Types:
▪ Images,Texts, Charts, Clipart, Shapes, Graphs, Prompts etc.
▪ Avoid elements that can distract your audience from your message.

11. VOICE
▪ Should be clear and louder than your normal pitch.
▪ Vary your pitch according to sentence
▪ Make necessary pauses
▪ Over emphasize on important points.

12. APPEARANCE
▪ Dress up professionally.
▪ Avoid casual dressing.
▪ Wear comfortable shoes to weight your feet evenly
▪ Allow yourself to move a bit.
▪ Look confident

13. QUESTIONS
▪ Sketch an idea that what kind of questions audience may ask and
prepare yourself accordingly.
▪ Ask questions
▪ Be receptive to questions
▪ Wait for questions

14. ▪You can use following items to make the content of your
presentation:
▪ Handouts
▪ Books
▪ Personal notes
▪ Internet

15. ▪ Practice, Practice & practice
▪ Manage your time accordingly
▪ Rehearse all points what you prepared
▪ Rehearse with all visual aids
▪ Rehearse in front of mirror, friends or video yourself
▪ Work on your gestures
▪ Idealize the anticipated interruptions and your response.

16. ▪ Make strong start
▪ Engage the audience
▪ Show your passion through your movements and gestures
▪ Maintain positive body language
▪ Calming Nerves

17. HOW TO ENGAGE AUDIENCE
▪ Ask leading questions
▪ Encourage your audience to participate
▪ Maintain eye contact
▪ Pay attention to what and how you are speaking
▪ Do not read out your audience
▪ Face your audience, not Multimedia screen
▪ Keep smile on your face

18. BODY LANGUAGE
▪ Stand up straight
▪ Refrain from crossing arms
▪ Refrain from standing on one foot
▪ Avoid gestures that feel unnatural
▪ Avoid gestures that show your nervousness

19. CALMING NERVES
▪ Know your material
▪ Know your audience
▪ Structure your presentation accordingly
▪ Key phrases on index cards or power point notes
▪ Create natural breaks in presentation to engage in questions or provide an
activity
▪ Calm yourself from inside
▪ Deep Breathing
▪ Smile
▪ Drinking Water
▪ Speak Slowly than your normal conversations
▪ Move around – this expands nervous energy.

20. FLAWS IN PRESENTATION
▪ Lack of experience
▪ Lack of enthusiasm
▪ Lack of practice
▪ Lack of related material
▪ Lack of confidence
▪ Panic
▪ Rush
▪ Hesitation
▪ Ambiguity in the results

21. FACTORS FOR SUCCESSFUL PRESENTATION
▪ Effective planning.
▪ Be well prepared (over prepared)
▪ Rehearse and practice
▪ Have grip on your topic
▪ Know your subject
▪ Know your audience
▪ Well organized content
▪ Be positive
▪ Avoid stress

22. ▪ Use design templates
▪ Standardize position, colors and styles
▪ Limit the information to essentials
▪ Content should be self-evident
▪ Use colors that contrast
▪ Be consistent: effects, transitions & animation
▪ Excessive slides can lose your audience

23. TEXT GUIDELINES
▪ Stay under 6 words per line
▪ Stay under 6 lines per slide
▪ Avoid long sentences
▪ Larger font indicates important information
▪ Font size ranges from 18 to 48

24. TEXT GUIDELINES
▪ Be sure text contrasts with background
▪ Fancy fonts are hard to read
▪ ALL CAPS ARE HARD TO READ
▪ Avoid abbreviations and acronyms
▪ Limit punctuation marks!!!!!

25. BULLETS
▪ Bullets gives structure/organization to slides
▪ Limit to 6 bullets per slide
▪ Make bullets visible; 18-24 font
▪ Contrast the text with the background

26. ANIMATION
▪ Restrict animation to certain slides
▪ Use animation for special emphasis
▪ Animation can demonstrate how something works
▪ Excessive animation looks childish
▪ These apply to sound effects also